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HomeMy WebLinkAboutBPW-12-07-94CARMEL BOARD OF PUBLIC WORKS DECEMBER 7, 1994 6:15 P.M. COUNC IL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The meeting of the Carmel Board of Works was brought to order by Mayor Ted Johnson. Board Member Rick McKinney was also present. Deputy Clerk-Treasurer Anne Hartman was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Mayor Johnson made a motion to approve the minutes of November 9, 1994. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BID OPENING: The following bids were opened and read aloud for the City Hall Parking lot addition: D.R. Childs Corp. $ 136,151 F.E. Harding Paving Co. 138,266 E & B Paving 133,555 Eden Enterprises 124,850 The bids were given to City Engineer Tom Welch for his review and recommendation. Mayor Johnson made a motion to allow the Mayor to sign and award the contract upon the recommendation of the Engineer. Rick McKinney seconded the motion. All members voted aye. Motion passed. BID OPENING: The following bid was opened and read aloud for a Pavement Marking Machine: MB Companies Inc. of Wisconsin $ 29,454 The bid was given to Street Commissioner Dave Klingensmith for his review and will return later in the meeting with his recommendation. PLAT SIGNING: No motion was made for plat signing of Hazel Dell Villas. Plat was signed and given to Mr. Bob Langston. SEWER AND WATER AVAILABILITY AND COMMERCIAL CURB CUT: Mayor Johnson made a motion to approve the sewer availability and commercial curb cut for Enterprise Rent-A-Car as follows. Rick McKinney seconded the motion. Sewer - 9 E.D.U.'s not to exceed an average daily flow of 2,700 gallons. Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASES: Mayor Johnson made a motion to approve the following bond releases. Rick McKinney seconded the motion. Bayhill, Section 6 Streets Curbs & Gutters Water Mains Monuments& Markers Ashmore Trace Sanitary Sewer Mayor Johnson called for the question. All members voted aye. Motion carried. CONTRACT APPROVAL: Mayor Johnson made a motion to approve M & R Enterprises , cleaning contract for the Police Station in the amount of $20,400 for the year. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SEWER AND WATER AVAILABILITY: Mayor Johnson made a motion to table the approval of the Sewer and Water Availability for the First Church of Christ until the next meeting of December 14th as the issue of the Right-of-Way has not been resolved yet. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACT APPROVAL: Mayor Johnson stated the contract for Cuppy, Graef & Turner to design a Fire Department Storage Building in the amount of $3000 plus reimbursables has been signed and is before the Board to be duly recorded. Mayor Johnson made a motion to approve the contract with Ralph R. Reeder and Sons for the installation of snow guards on City Hall in the amount of $7,756. Rick Mckinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the contract for Butler, Fairman & Seufert for the construction inspection of the 116th Street Project, estimated amount of $498,300. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the following utility agreements for the 116th Street project. Rick McKinney seconded the motion. Indianapolis Power & Light PSI Energy Citizens Gas & Coke Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the utility contract with IDS/Jones Growth Partners for the 116th Street Project. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the Communications Center annual maintenance contract with Lectro-Communications in the amount of $16,320. Rick Mckinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the contract with HNTB Corp. for the Carmel Clay Comprehensive Plan in the amount of $81,800. Rick McKinney seconded the motion. After some discussion as to whether this was the complete amount, Mike Hollibaugh stated a different amount and that it was complete. The Clerk-Treasurer has a copy of the contract in the amount of $81,800. Mayor Johnson called for the question. All members voted aye. Motion passed. PROMOTIONS: Chief of Police Roger Conn requested the approval of the following promotions: Andrea Olson 2nd Class Patrolman Jeffrey Horner 2nd Class Patrolman Effective December 31, 1994 John McAllister 1st Class Patrolman Effective January 14, 1995 Anne Price 1st Class Civilian Effective January 28, 1995 Aaron Dietz Sergeant Special Division Investigations Effective December 17, 1994 Mayor Johnson made a motion to approve the promotions. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. NYHART MEDICAL CLAIMS : Mayor Johnson made a motion to approve the following health insurance claims from Nyhart. Rick McKinney seconded the motion. 11/8/94 $17,594.35 11/15/94 7,631.13 11/22/94 6,393.44 11/29/94 33,608.12 11/30/94 8,859.51 Mayor Johnson called for the question. All members voted aye. Motion passed. REQUESTS TO USE CITY HALL CAUCUS ROOM: Mayor Johnson made a motion to approve the requests of Hamilton County Prayer Breakfast to use the Caucus Room December 13th 7:00 - 8:00 P.M., and Dennis Trice, State Auditor to use the Caucus Room on December 22nd 12:30 - 3:00 P.M. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. VACATION OF RIGHT-OF WAY, DEDICATION OF RIGHT-OF-WAY AND ROAD IMPROVEMENTS : Mayor Johnson made a motion to approve the agreement of Vacation of Right-of-Way, Dedication of Right- of-Way and Road Improvements between American Aggregates, Board of Commissioners of Hamilton County and the City of Carmel. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CITY ACCEPTANCE OF TRAFFIC SIGNALS: Mayor Johnson made a motion to accept the traffic signals at 96th Street & Delegates Row and 96th Street & Priority Way once they are brought up to City standards. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BID AWARD: Mayor Johnson made a motion to accept the bid opened earlier this evening for the Pavement Marking Machine from MB Companies of Wisconsin in the amount of $29,454. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Street Commissioner Dave Klingensmith kept the bid for further review. RELEASE OF ESCROW ACCOUNT: Mayor Johnson made a motion to approve the release of the escrow account held for Kajima/Tramco as the Northwest Water Main project including Walter's Plaza has been satisfactorily completed. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. MODEL HOME PERMIT: Mayor Johnson made a motion to approve 5 model home permits in Hazel Dell Villa, Lot numbers 67, 68, 70 - 72 with no occupancy until the utilities are complete and the septic comes before the Board for approval. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CURB CUT: Mayor Johnson made a motion to approve the curb cut on the north side of 146th Street, 800 feet east of Carey Rd. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CONSTRUCTION TRAFFIC PROBLEM: Mayor Johnson recognized a citizen who wished to address the Board. Jim Dugan, 5060 Deer Ridge Drive S. spoke of construction traffic problems in his development and requested limited access. Mayor Johnson stated he was meeting with the Chief of Police & Fire Chief to discuss the situation with the developer and limited access was not possible as there is construction being done in Mr. Dugan's development. STREET TREE REGULATIONS: Mayor Johnson made a motion to approve Street Tree Regulations noting that Board of Public Works has jurisdiction over the enforcement of the Street Tree regulations. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. A copy of the regulations is available for public display at the Clerk-Treasurer's office. DISPUTE OVER LARGE BILL FROM WATER UTILITY: Mayor Johnson recognized Mr. Paul Fleer, resident at 12360 Brompton Drive, who wished to address the Board. Mr. Fleer stated that he would like an explanation of the inflated water bill that he received in November. Mr. Fleer stated his normal bill is between $17 and $50 and that the bill in question was for $450, 154,000 gallons. (See correspondence attached to original minutes.) Mayor Johnson stated that the City was looking into historical data on meters as the water meter, plumbing fixtures and pipes have all checked okay now and Mr. Fleer's water bill is back to normal. Mayor Johnson stated that Mr. Fleer does not have to pay the bill until the City gets results from water meter manufacturers. There being no further business before the Carmel Board of Public Works the meeting was duly adjourned. Respectfully submitted, _________________________________ _____ Approved, _________________________________ _____ Attest: ___________________________________