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Home My WebLink AboutBPW-11-09-94CARMEL BOARD OF PUBLIC WORKS NOVEMBER 9, 1994 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The Carmel Board of Public Works meeting was brought to order by Mayor Ted Johnson. Members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan Jones was also in attendance. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES: Rick McKinney made a motion to approve the minutes of October 19th and November 2nd, 1994. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. BID AWARD: Mayor Johnson announced the bid for the 146th Street and Carey Road Signal Installation was awarded to Signal Construction in the amount of $49,998.25, upon the recommendation of Department of Engineering Director Tom Welch. PURCHASE OF AMBULANCE BID AWARD: Fire Chief, Steve Couts, recommended the award of the bid to purchase a 1985 Ford E-350 ambulance go to Trusty Professional Vehicles Sales Inc. in the amount of $89,885.12 which includes $15,000 trade-in. Chief Couts explained that the low bid of Goggan had not included the cost of the ambulance equipment and when the equipment was added to their bid it brought their bid to $92,702.10. The second lowest bid of $91,557 less $1,000 trade-in bringing the bid to $90,557, did not include any ambulance equipment in their bid. Mayor Johnson moved to award the bid to Trusty Professional Vehicle Sales in the amount of 89,885.12. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. PLAT SIGNING: The following plats were signed by each member of the Board: Plum Creek North, Section 1 Parks @ Springmill, Section 3 Plum Creek North, Section 2 Bayhill, Section 6 Parks @ Springmill, Section 1 No motion was made. SEWER AND WATER AVAILABILITY: Mayor Johnson made a motion to approve the following sewer and water availabilities but deny the flat rate charge for Wildwood Estates. Steve Brown seconded the motion. Brookfield, Section 1 Sewer & Water 35 E.D.U.'s not to exceed an average daily flow of 10,500 gallons Brookfield, Section 2 Sewer & Water 32 E.D.U.'s not to exceed an average daily flow of 9,600 gallons Bayhill, Section 7 Sewer & Water 36 E.D.U.'s not to exceed an average daily flow of 10,800 gallons Wildwood Estates Request for sewer and water services at a flat rate charge Mayor Johnson called for the question. All members voted aye. Motion passed. BOND RELEASES: Mayor Johnson made a motion to approve the following bond releases. Steve Brown seconded the motion. Avian Glen, Section 1 street base & binder $ 55,812 asphalt & surface 10,586 curbs & gutters 32,461 water mains 50,160 sanitary sewers 91,592 storm drainage 103,532 Avian Glen, Section 2 streets 76,215.60 exterior sidewalks 8,370 Avian Glen, Section 3 streets 67,477.80 Avian Glen, Section 4 asphalt surface 4,035.60 Avian Glen, Section 5 asphalt surface 13,320 Avian Glen, Section 6 street base & binder 41,377 asphalt surface 7,849 curbs & gutters 22,157 water mains 47,300 sanitary sewers 75,670 storm drainage 75,870 Avian Glen, Section 7 street base & binder 56,585 asphalt surface 10,733 curbs & gutters 29,098 water mains 59,400 sanitary sewers 125,346 storm drainage 152,991 Danbury Estates, Sec 1 streets 80,815 curbs & gutters 24,213 Mayor Johnson called for the question. All members voted aye. Motion passed. CONTRACTS: Mayor Johnson made a motion to approve the Cleaning Contract for Drug Task Force Offices with Marie Schoeller providing the cleaning services. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the maintenance contract with Information Decisions, Inc. for the Sun Sparc equipment for the Police Department. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the Signaling Service agreement with Multiguard for Utilities. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the engineering contract for studying Keystone Ave. with Arsee Engineers . Steve brown seconded the motion. Mayor called for the question. All members voted aye. Motion passed. Mayor Johnson made a motion to approve the next four contracts with Executive Services Corps. for 1) City of Carmel Personnel Policy Review, 2) City of Carmel Purchasing Practices Review, 3) City of Carmel Sludge Disposal Project, and 4) DOCD Review of Computer Hardware and Software Needs. Mayor Johnson explained that these contracts have not been presented to the respective departments and it is up to the department to accept the contract. Clerk-Treasurer Susan Jones pointed out each contact asks for half payment up front and up front payments cannot be made. Mayor Johnson stated the line in the contract that contains half payment at execution will be struck from each agreement. No second was made after explanation. Mayor Johnson called for the question. All members voted aye. Motion passed. PROMOTIONS: Assistant Police Chief Tim Green requested the approval of the following promotions to be effective November 19, 1994 except Heather Hansen's effective date is December 3, 1994: Bruce Gibson 2nd Class Patrolman Heather Hanson 2nd Class Civilian Nancy Zellers Sergeant John Towle Sergeant Mayor Johnson moved to approve the promotions. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. NYHART MEDICAL CLAIMS: Mayor Johnson made a motion to approve the following health insurance claims from Nyhart Company. Steve Brown seconded the motion. 10/11/94 $11,905.34 10/14/94 975.00 10/18/94 12,859.20 10/25/94 2,121.20 10/31/94 924.33 Mayor Johnson called for the question. All members voted aye. Motion passed. PERMISSION TO USE CAUCUS ROOM: Mayor Johnson made a motion to approve the request for the use of the Caucus Room for Tuesday, November 15 at 7 P.M. for the Hamilton County Prayer Breakfast meeting. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. PERMISSION TO CITY HALL LOBBY AND MEZZANINE: Mayor Johnson made a motion to approve the request from the Carmel Arts Council for the use of the City Hall Lobby and mezzanine area for an art sale as a fund raiser on September 26 and 27, 1995. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CURB CUTS: Mayor Johnson made a motion to approve two commercial curb cuts for Abacus Child Care Center to be located at 131st Street and Meridian Corners Blvd. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CHANGE ORDER: Mayor Johnson made a motion to approve Change Order No. 3 increasing the contract by $12,716.57 for Walter's Plaza from Kajima Tramco. Steve Brown seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. CHANGE ORDER: Mayor Johnson made a motion to approve Supplemental Agreement No. 3, an amendment to the original contract in the amount of $24,508.75 for the appraisers and the negotiators for 2 additional well sights from The Hoosier Group. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. INTERSECTION CHANGES: Mayor Johnson made a recommendation to approve modifications to the radius of the curb off of Range Line Road as shown but to table any changes to the intersection including right-in/right-out until further studying can be done. Steve Brown so moved. Rick McKinney seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SIDEWALK PLACEMENT: Mayor Johnson explained that the islands are creating difficulty for trucks entering the new Kroger plaza and that it will be difficult for the street department to remove snow as it is now. Mr. Mick Sheetz, of Century 21, spoke to the Board requesting approval to remove the grass strip between the curb and the sidewalk and place the sidewalk along the curb. Steve Brown made a motion to approve removing the "islands" as illustrated on agenda item 11b (see original minutes for illustrations), at the expense of the owner. Mayor Johnson seconded the motion. Mayor Johnson called for the question. All members voted aye. Motion passed. SIDEWALK LOCATION: Mr. Sheetz presented a list of what the owner of Carmel Centerpointe is requesting in regards to sidewalk location. (See original minutes for list.) After much discussion Mayor Johnson moved that the sidewalk plan be approved for the sidewalks along Executive Drive, that a five (5) foot sidewalk be placed at the curb for the entire perimeter of Executive Drive including the area of the transformer. Rick McKinney seconded the motion. Rick McKinney questioned the issues of safety regarding sidewalk placement and of giving up two (2) feet of grass between the road and sidewalk. After further discussion, Mayor Johnson called for the question. All members voted aye. Motion carried. There being no further business before the Carmel Board of Public Works the meeting was duly adjourned. Respectfully submitted, _________________________________ Approved, _________________________________ Attest: _________________________________