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Home My WebLink AboutBPW-10-05-94BOARD OF PUBLIC WORKS MEETING OCTOBER 5, 1994 6:15 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works was called to order by Mayor Ted Johnson. Members present were Steve Brown and Rick McKinney. Clerk-Treasurer Susan Jones and Deputy Clerk-Treasurer Anne Hartman were also in attendance. Rick McKinney made a motion to approve the APPROVAL OF MINUTES: minutes of the regular meeting of September 21 and to approve the minutes of the special meeting of September 21 with an amendment that he arrived at the meeting late but in time to vote for acceptance of the second bid. Mayor Johnson seconded the motion. All members voted aye. Motion carried. One bid was BID OPENING/STORM DRAINAGE PROJECTS, PHASE I: received, opened and read out loud for the Storm Drainage Projects, Phase I from D.R. Childs in the amount of $233,650. Tom Welch was given the bid and instructed to return to the next Board of Public Works with his recommendation. The Board of Works PLAT SIGNING/SHADYBROOK SECTION I SUBDIVISION: signed the plat for Shadybrook, Section I and gave it to C.P. Morgan to be recorded. Mayor Johnson made SEWER AND WATER AVAILABILITY/HAZEL DELL VILLAS: a motion to approve Sewer and Water availability as follows: Sewer - 60 E.D.U.'s not to exceed an average daily flow of 18,000 gallons Water - 60 E.D.U.'s not to exceed an average daily flow of 18,000 gallons Steve Brown seconded the motion. All members voted aye. Motion carried. BOND RELEASES/CHASE COURT/HAYES LUXURY TOWNHOUSES/WOODFIELD SECTION Mayor 7A, WOODGATE SECTION 1, WORTHINGTON ESTATES, SECTION 1 & 2: Johnson made a motion to approve the following bond releases: Chase Court - Streets, Curbs and Gutters, Storm Drainage and Monuments & Markers Hayes Luxury Townhouses - Sanitary Sewer & Storm Drainage Woodfield Section 7A - Water Mains Woodgate Section 1 - Sidewalks Worthington Estates Section 1 & 2 - Streets, Curbs and Gutters, Street Signs Rick McKinney seconded the motion. All members voted aye. Motion passed. CONTRACT AGREEMENT/M.E.HUBBARD/INSTALLATION OF PLANTS AT 116TH Mayor Johnson made a motion to approve STREET AND GRAY ROAD/DOCD: the professional services agreement with M.E. Hubbard to install plant material at the intersection of 116th Street and Gray Road. Mayor Johnson pointed out that this will be paid from the DNR Fund which is funded by private donations and a grant. Steve Brown seconded the motion. All members voted aye. Motion carried. Mayor EXTENSION OF LEASE FOR THE PROPERTY AT 511 INDUSTRIAL DRIVE: Johnson made a motion to approve the lease for the building at 511 Industrial Drive which will be effective until September 15, 1996 at the rate of $1,513 per month. Steve Brown seconded the motion. Rick McKinney questioned whether a lease could be signed for that long of a period. Susan Jones pointed out that yes, you can sign it, but it is null if there are no appropriations for it, each lease should state such but doesn't. Mayor Johnson called for the question. All members voted aye. Motion carried. Mayor Johnson made a motion to AMENDMENTS TO TWO PEBSCO PLANS: approve the amendments to the Pebsco Plans which were the Unforseeable Emergency Committee Designee of Board of Public Works and the other to identify that there will be no distributions, that you cannot withdraw your funds on the Police and Fire 25 & 37 plans. Steve Brown seconded that motion. All members voted aye. Motion passed. Chief Conn introduced Joseph SWEARING IN OF THREE POLICE OFFICERS: E. Bickel and Dwight D. Frost to the Board of Public Works and swore in those officers as Patrolmen 3rd Class. Stephen A. Stalets was not in attendance and will be sworn in at the next meeting. Chief Conn requested PERMISSION TO HIRE THREE NEW POLICE OFFICERS: approval to hire three new Police Officers as 3rd Class Patrolmen, Brett A. Keith, who will be transferring from the Carmel-Clay Communications Center, Phillip L. Hobson and Curtis D. Scott, effective October 24, 1994. Mayor Johnson moved to approve the hiring of the three officers. Rick McKinney seconded the motion. All members voted aye. Motion passed. Chief Conn requested the PROMOTION OF THREE POLICE OFFICERS: approval of promotions for Michael Pratt, Timothy Zellers and Charles Harting to the rank of Lieutenant to fill vacancies effective October 8, 1994. Mayor Johnson made a motion to APPROVAL OF MEDICAL CLAIMS/NYHART: approve medical claims in the amounts of $14,148.10 dated 9/16/94, $10,808.91 dated 9/20/94 and $10,966.62 dated 9/27/94. Rick McKinney seconded the motion. All members voted aye. Motion carried. Mayor Johnson made PERMISSION TO USE CAUCUS ROOM/PHI DELTA KAPPA: a motion to approve the request to use the Caucus Room by Phi Delta Kappa on November 16, 1994 at 8:30 P.M. Rick Mckinney seconded the motion. All members voted aye. Motion carried. Mayor PERMISSION TO USE GAZEBO/CARMEL-CLAY PARKS & RECREATION: Jonson made a motion to approve the request for the Carmel-Clay Parks & Recreation to use the Gazebo October 27, 1994 from 5:30 to 8:30 P.M. for Family Pumpkin Carving event. Rick McKinney seconded the motion. All members voted aye. Motion carried. PERMISSION TO USE GAZEBO AND CITY HALL/CARMEL-CLAY PARKS & Mayor Johnson made a motion to approve the request for RECREATION: the Carmel-Clay Parks & Recreation to use the Gazebo and City Hall on October 30, 1994 at 4:00 P.M. for Howlin' Halloween Happening. Rick McKinney questioned why this wasn't scheduled for Saturday or Monday rather than Sunday as he wouldn't have a problem with that. Steve Brown seconded the motion. Two members voted aye. Rick McKinney voted nay. Motion passed by a majority. PERMISSION TO USE THE CAUCUS ROOM/HAMILTON COUNTY PRAYER BREAKFAST: Mayor Johnson made a motion to approve the request of Hamilton County Prayer Breakfast to use the Caucus room to plan the event October 18, 1995 7:00 - 9:00 P.M. Rick McKinney seconded the motion. All members voted aye. Motion passed. Mayor DRAINAGE AND UTILITY ENCROACHMENT/MIKE & MICKIE CLINE: Johnson made a motion to approve the request for the encroachment into the Drainage and Utility easement by a pool contingent that the "spoils" from the pool are not to be dumped into the drainage swale. Rick McKinney seconded the motion. All members voted aye. Motion passed. Mayor Johnson moved to TEMPORARY CURB CUT/PARK PLACE SUBDIVISION: approve the temporary curb cut at the Park Place subdivision. Rick McKinney seconded the motion. All members voted aye. Motion passed. AMENDED LETTER OF UNDERSTANDING BETWEEN THE CITY OF CARMEL AND Mayor Johnson stated that this amendment is ESTRIDGE DEVELOPMENT: a revision to a letter of agreement signed previously which is now void, to hold sums of money that would be the value of the improvements that the City would normally require for road and shoulder improvements along 131st and Springmill and 136th Street. Estridge would hold those sums in escrow until the City can determine the remaining section of Meridian Corners Blvd. can't be built or improvements to the other three roads need to be done. Mayor Johnson moved for its approval. Steve Brown seconded the motion. All members voted aye. Motion carried. Mayor Johnson made SANITARY SEWER REIMBURSEMENT AGREEMENT/PRO-MED: a motion to approve the Sanitary Sewer Reimbursement Agreement with Pro-Med at Smokey Row and Old Meridian. Rick McKinney seconded the motion. All members voted aye. Motion passed. There being no further business before the Carmel Board of Works the meeting was duly adjourned. Respectfully submitted, _________________________________ Approved, __________________________________ Attest: _____________________________