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HomeMy WebLinkAboutBPW-09-07-94CARMEL BOARD OF PUBLIC WORKS AND SAFETY MEETING MINUTES SEPTEMBER 7, 1994 6:15 P.M. CARMEL CITY HALL/ONE CIVIC SQUARE The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Johnson. Board member Rick McKinney was in attendance. Clerk-Treasurer Susan W. Jones was also in attendance. Mayor Johnson made a motion to approve the APPROVAL OF MINUTE: minutes of August 17, 1994. Rick McKinney seconded the motion. All members voted aye. Motion carried. BID FOR SANITARY SEWER AND WATER MAIN INSTALLATION PROJECT AT Mayor Johnson, stated for the record, that the WALTER'S PLAZA: Board of Works has rejected the bid from Weitzel Construction Company for the sanitary sewer and water main installation project at Walter's Plaza. The bid was in the amount of $141,600 which was far in excess of reasonable cost in the opinion of Jones and Henry Engineers. BID OPENING/SIDEWALK INSTALLATION PROJECTS/116TH AND GRAY ROAD, IN FRONT OF CAREY GROVE PARK AND IN FRONT OF THE FIRE STATION ON EAST The Mayor opened the only bid received for this 126TH STREET: project from D. R. Childs in the amount of $35,766. The bid was given to the City Engineer and will return at the next meeting with a recommendation. BID OPENING/AUXILIARY ENTRANCE AND ADDITIONAL PARKING AT THE REAR The Mayor opened and read the following two bids for OF CITY HALL: the auxiliary entrance and additional parking at the rear of City Hall. The bids were given to the City Engineer and will return at the next meeting with a recommendation. Eden Enterprises, Carmel, Indiana $118,200 F. E. Harding Paving, Indianapolis $122,246 RE-ADVERTISE FOR BIDS FOR THE 1994 STORM DRAINAGE IMPROVEMENT The Board directed the engineer to re-advertise for bids PROJECT: for the 1994 storm drainage improvement project. SEWER REIMBURSEMENT AGREEMENT/ASHMORE TRACE AND SANITARY SEWER Mayor Johnson made a motion EASEMENT ACCEPTANCE FOR ASHMORE TRACE: to reimburse the developer of Ashmore Trace in the amount of $182,685 for sewer construction costs including engineering and easement costs. The motion was seconded by Rick McKinney. All members voted aye. The Mayor also moved to allow the developer, Dick Fisher, to construct a lift station at his own expense. This lift station will service Ashmore Trace rather than delay him from building houses should this development be completed and ready for building permits before the off-site sewer is in operation. The lift station would be removed from service when the off-site sewer becomes available. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson moved to accept a sanitary sewer easement from Earl Stephen Hinshaw. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the release BOND RELEASES: of the following bonds. McKinney seconded the motion and all members voted aye. Motion carried. Foster Estates, Section 5, Streets $60,093.00 Williamson Run, Section 8, Street Base & Binder $72,850.00 Curb & Gutters $22,750.00 Street Signs $ 200.00 Mayor Johnson made a motion to CHANGE ORDER #1/KAJIMA/TRAMCO: approve change order #1 to allow Kajima/Tramco to install the sanitary sewer and water distribution piping in the Walter's Plaza for an estimated cost of $74,000. The motion was seconded by Rick McKinney. All members voted aye. Bids were let for this project with only one response bid for $141,6000 which was rejected by the Board of Works. This change order is add-on work to the Kajima/Tramco bid awarded in February 1994 for the northwest water main improvements project. The original contract was for $389,000 and after this change order would be $463,000. Mayor Johnson made a motion to approve the following CONTRACTS: contracts. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Industrial Laundry & Dry Cleaners/CPD $17.50 each week Van Ausdall & Farrar/CPD $216.00 per year Letro-Communications/CPD No price CISCO/CPD $2,940 (Payment in Advance) The Board approved this contract contingent upon the Clerk determining if there was statutory authority to make payment in advance. Jones & Henry (Contract Amendment 9-94)/Utilities $48,800 Jones & Henry (Contract Amendment 10-94)/Utilities $2,500 Dept of Interior Joint Funding for Water Resources Investigation/Utilities $1,500 Data Link Systems/Utilities $20,034 Mayor Johnson made ASSIGNMENT OF POLICE OFFICE TO MAYOR'S OFFICE: a motion to approve the appointment of Lt. Donald Allen to special duty in his office. The motion was seconded by Rick McKinney. All members voted aye. The Mayor stated Allen would remain on the payroll of the police department and this assignment would not affect his rank, salary or pension status. Mayor Johnson made a motion to approve the NYHART HEALTH CLAIMS: following health care claims. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Claims dated 8/9/94 $12,242.27 Claims dated 8/16/94 $35,479.63 Claims dated 8/23/94 $27,910.35 Mayor Johnson made a ADDITION OF NEW LIFE INSURANCE PROGRAM: motion to allow for an additional life insurance program for the employees to purchase through payroll deductions with Transamerica. Johnson said four employees would remain on the Cincinnati Life Plan. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Johnson stated this would be effective 9/7/94. The Mayor said he will investigate REQUEST FOR NICODERM PATCHES: the possibility of Nicoderm patches being added to the health plan and return to the board with a finding. The matter was tabled. Mayor Johnson made a REQUEST TO USE GAZEBO FOR BAND CONCERTS: motion to approve the request from Brandon Wright to use the gazebo for different band concerts on September 9 and September 17. The use included electricity but not restrooms. The motion was seconded by Rick McKinney. All members voted aye. Johnson warned Mr. Wright that if any damage was done to the property that the Board may not allow the gazebo to be used in the future. Wright said he would assume full responsibility. After much discussion ROAD IMPROVEMENT CHANGE/BAY DEVELOPMENT: this matter was tabled. Mayor Johnson made a motion to approve CIVIC SQUARE SIGNAGE PLAN: the signage plan for city hall. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. REQUEST FOR PROPOSALS FOR CONSTRUCTION INSPECTION OF 116TH STREET The Board of FROM KEYSTONE AVENUE TO THE EASTERN CITY LIMITS: Public Works approved the proposal from Butler, Fairman and Seufert for the engineering on the above reference road project. The Board of REQUEST FOR PROPOSALS FOR THE HAZEL DELL EXTENSION: Public Works approved the proposal from Pflum, Klausmeier and Gehrum Consultants of Indianapolis for this project. There being no further business before the board the meeting was duly adjourned. Respectfully submitted, ________________________________ Approved, ____________________________________ ATTEST: ______________________________________