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HomeMy WebLinkAboutBPW-09-21-94CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES September 21, 1994 6:15 P.M. Carmel City Hall/One Civic Square The meeting of the Carmel Board of Public Works was called to order by Mayor Johnson. Board members in attendance were Rick McKinney and Steve Brown. Also in attendance was Clerk-Treasurer Susan Jones. Rick McKinney made a APPROVAL OF MINUTES/SEPTEMBER 21, 1994: motion to approve the minutes of September 7, 1994 and September 21, 1994. The motion was seconded by Mayor Johnson. All members voted aye. Motion carried. PERMISSION TO ADVERTISE FOR BID OPENING FOR SIGNAL AT CAREY ROAD Mayor Johnson made a AND 146TH STREET AND APPROVAL OF PLANS: motion to approve the plans for a traffic signal at Carey Road and 146th Street and allow for a bid opening at the October 19, 1994 Board of Works meeting. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson BIDS FOR SIDEWALK PROJECT AND CITY HALL PARKING LOT: made a motion to reject all bids for the City Hall Parking lot project because they were well above the engineer's estimate and to direct the engineer to re-advertise for new bids. The motion was seconded by Rick McKinney. All members voted aye. The Mayor moved to award the 1994 sidewalk project to D. R. Childs in the amount of $35,766. The motion was seconded by Rick McKinney. All members voted aye. The Board of Works signed the plat for PLAT SIGNING/ASHMORE TRACE: Ashmore Trace but warned Jennifer Shea of Safco that the annexation has not passed the 60 day remonstration period and if the subdivision should receive remonstration and become de-annexed, she would have to start the entire process all over again. Ms. Shea stated she understood. FLOODWAY EXEMPTION FROM SEWER AND WATER AVAILABILITY/ASHMORE TRACE: Steve Brown made a motion to exclude 10.54 acres in the Ashmore Trace development to be excluded from sewer and water availability fees. The land is located in the floodway and will not be used for retention or detention nor is necessary for the development of the project. The motion was seconded by Mayor Johnson. All members voted aye. Motion carried. AVAILABILITY CONTRACT AND WATER CONNECTION/9 CIRCLE DRIVE/JOHN AND Mayor Johnson made a motion to approve an 18 month BEVERLY SEAGRO: payment plan for Mr. & Mrs. Seagro, 9 Circle Drive, in order for them to connect to the water at the same time they make their mandatory sewer connection. The motion was seconded by Steve Brown. All members voted aye. Motion carried. BOND RELEASE/BAYHILL SECTION 4/WATER MAINS AND STORM DRAINAGE: Mayor Johnson made a motion to release the bonds for Bayhill, Section 4 for Water mains in the amount of $45,600 and Storm Drainage in the amount of $74,108. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. BOND RELEASE/WINDPOINTE/SECTION 3/WATER MAINS AND STORM DRAINAGE: Mayor Johnson made a motion to release the bonds for Windpointe, Section 3 for water mains in the amount of $40,996 and storm drainage in the amount of $41,728. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. WILLIAMSON RUN/SECTION 8/STORM DRAINAGE/RESOLUTION BW-09-21-94-3: Mayor Johnson made a motion to release the bonds for Williamson Run, Section 8 for storm drainage in the amount of $46,665. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. CHANGE ORDER #2 FOR NORTHWEST WATER MAIN IMPROVEMENTS/CONTRACT #5 Mayor Johnson made a motion to approve Change WITH KAJIMA/TRAMCO: Order #2 for the northwest Water Main Improvements, Contract 5 with Kajima/Tramco in the amount of an increase of $11,347.85 raising the total contract to $474,347.85. The motion was seconded Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a MAINTENANCE AGREEMENT/REX BUSINESS MACHINE: motion to approve a maintenance agreement with Rex Business Machines in the amount of $97.50 for one year. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor REQUEST TO RELEASE ESCROW FOR WEITZEL CONSTRUCTION COMPANY: Johnson made a motion to release the escrow account (10-9433-93-8) for the Weitzel Construction Company at National City Bank. The project of the 131st Street Water Main Project was completed to the City's satisfaction. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made CITY HALL MAINTENANCE AGREEMENT/ASKREN COMPANY: a motion to approve an agreement with Askren Company for pesticide spraying at City Hall. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. The clerk asked if the spraying could be done on the weekends. She said when they sprayed the old city hall some employees would get sick. Steve Brown said pregnant employees would be especially vulnerable to problems with pesticides. Jones said the bug companies will tell you the pesticides are safe but it has been proven they are not. The Mayor said he would make sure the spraying was done on the weekends. Mayor Johnson AGREEMENT/SPECIAL PROJECTS/1994 & 1995/UTILITIES: made a motion to approve two agreements with Lee Dolen for special projects for the utilities in the amount of $15.00 per hour, not to exceed $14,400 for 1994 and for 1995 in the amount of $14,500. The motion was seconded by Steve Brown. All members voted aye. Motion carried. APPROVAL FOR CONTRACT WITH AMERICAN ASPHALT/SEAL/PAVE/CFD/APPROVAL Mayor Johnson FOR CONTRACT WITH AMERICAN ASPHALT SEAL/PAVE/CPD: made a motion to approve a contract with American Asphalt for a two coat sand/seal application for the front and rear parking area of the police department in the amount of $982.50 and for 2 coats sand/seal application on the access drive of the fire station and areas around the fire station in the amount of $4,702.50. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. APPROVAL OF CONTRACTS FOR ASPHALT WORK AT CARMEL FIRE STATIONS: Mayor Johnson made a motion to accept a quote from Delello and Sons for asphalt work to be done at Fire Station #2 and #3 in the amount of $12,850.34. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Steve Brown made a AGREEMENT WITH ESTRIDGE DEVELOPMENT COMPANY: motion to accept a letter of understanding between the City of Carmel and Estridge Development concerning road improvements at The Parks at Springmill. The motion was seconded by Mayor Johnson. All members voted aye. The letter states that Estridge agrees to construct Meridian Corners Blvd. from 131st Street to the entrance of The Parks at Springmill as a road at least 34 feet wide, with curbs and boulevard entries at 131st Street and the Park Meadows entry, constructed to the specifications of the City of Carmel. The letter further states that Estridge agrees to dedicate a 90 foot right-of-way and extend Meridian Corners Blvd. from Park Meadows entry to the Regan property as a 34 foot wide road with 3 foot chip and seal shoulders on each side, constructed to the specifications of the City of Carmel with the following parameter - The City of Carmel agrees that the money for the cost of the construction of the remaining Meridian Corners Blvd. from the Park Meadow entry to the Regan property shall be placed in escrow by the Estridge Development Company until such time as the City of Carmel deems necessary to construct either Meridian Corners Blvd. or to construct road and shoulder improvements to Springmill Road and 131st Street adjacent to the Parks development, to the specifications of the City of Carmel. The City of Carmel further agrees to not require Estridge Development Company to construct road improvements along the entire length of 135th Street, except as required in the area appropriate to the project's entry. Steve Brown made a motion to APPROVAL TO HOLD CITY AUCTION/CPD: resolve to hold a police auction of surplus property on October 22, 1994. No list was submitted for the BPW's approval. The motion was seconded by Mayor Johnson. All members voted aye. Motion carried. APPROVAL TO REMOVE CHARLES DELONG FROM PROBATIONARY STATUS FOR CITY Steve Brown made a motion to remove Charles MECHANIC II POSITION: DeLong from probationary status with no pay increase effective October 5, 1994. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Rick APPROVAL TO PROMOTE SCOTT MOORE TO 1ST CLASS PATROLMAN/CPD: McKinney made a motion to promote Scott Moore to 1st Class Patrolman at a 1994 base bi-weekly salary of $1,259.81 effective October 8, 1994. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Steve Brown made a motion to approve FIRE DEPARTMENT PROMOTIONS: the following promotions: Firefighter Brett Overmyer and Firefighter Scott Tierney be promoted to the rank of Sergeant at a base bi-weekly pay of $1,315.68 effective October 1, 1994. Sergeant Stephen Reeves and Sergeant Michael Lux be promoted to the rank of Lieutenant at a base bi- weekly pay of $1,384.34 effective October 1, 1994. Captains Jace Platt and Frank Vallone be promoted to the rank of Captain at a base bi-weekly pay of $1,494.44 effective October 1, 1994. Captain Robert Hensley be appointed to the position of Battalion Chief and serves at the pleasure of the Mayor and the Fire Chief at a base salary of $1,752.69 bi-weekly effective October 1, 1994. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. AMENDMENT #3 TO THE CITY OF CARMEL EMPLOYEE HEALTH BENEFIT PLAN (INDIVIDUALIZED CARE MANAGEMENT AND SPOUSES YOUNGER THAN RETIRING Mayor Johnson made a motion to approve Amendment #3 to EMPLOYEE): the City's health benefit plan. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the MEDICAL CLAIMS: following health care claims. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Check register dated 8/30/94 in the amount of $4,168.69 Check register dated 8/31/94 in the amount of $20,104.65 Check register dated 9/6/94 in the amount of $28,268.04 Check register dated 9/13/94 in the amount of $39,533.97 FLU SHOTS FOR CITY EMPLOYEES/APPROVAL TO HIRE PRIVATE DUTY NURSE: Mayor Johnson made a motion to approve the hiring of a nurse from St. Vincent's at a rate of $60 an hour to administer flu shots to employees at a cost of $5.95 (paid by the employee). The motion was seconded by Steve Brown. All members voted aye. Motion carried. REQUEST USE OF CITY HALL/CARMEL HIGH SCHOOL MARCHING BAND/OCTOBER Mayor Johnson made a motion to approve the use of City 22, 1994: Hall by the Carmel High School Marching Band on October 22, 1994 following the ISSMA finals competition from 10:00 p.m. until 1:00 a.m. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor PERMISSION TO USE ROADS FOR CROP WALK/OCTOBER 16, 1994: Johnson made a motion to approve the route to be used for a Crop Walk held on October 16, 1994 from 1 p.m. until 5:00 p.m. The motion was seconded by Steve Brown. All members voted aye. Motion carried. The clerk stated she did not have insurance papers on file for this event. The Mayor stated he had them and would provide the clerk a copy. PERMISSION TO CLOSE EDEN VILLAGE PLACE CUL-DE-SAC/OCTOBER 1, 1994 Mayor Johnson made a motion to allow for FROM 3:30 TO 7:00 P.M.: the closing off Eden Village Place (cul-de-sac) on October 1, 1994 from 3:30 p.m. until 7 p.m. for a neighborhood block party. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. CONTRACT BETWEEN CARMEL CLAY PLAN COMMISSION AND HNTB CORPORATION Mayor Johnson FOR PHASE 1 OF THE CARMEL CLAY COMPREHENSIVE PLAN: made a motion to approve a contract between the Carmel Clay Plan Commission and HNTB for Phase 1 of the Carmel Clay Comprehensive Plan in the amount of $15,400. The motion was seconded by Steve Brown. All members voted aye. Motion carried. There being no further business before the Board of Public Works and Safety the meeting was adjourned. Respectfully submitted, _________________________________ Approved, __________________________________ Attest: _____________________________