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HomeMy WebLinkAboutCCM-08-15-94CARMEL CITY CO UNCIL MEETING MINUTES Date: August 15, 1994 7:00 P.M. COUNCIL CHAMBERS / ONE CIVIC SQUARE The meeting of the Carmel City Council was called to order by Mayor Ted Johnson. Council members present were Tim Story, Christopher Painchaud, Tom Kendall, Alan Potasnik, James Quinn, Frank Fleming and Luci Snyder. Clerk-Treasurer Susan Jones and City Attorney Gordon Byers were also in attendance. The invocation was given by Councilor Quinn followed by the pledge of allegiance. Councilor Story made a motion APPROVAL OF MINUTES/AUGUST 1, 1994: to approve the minutes of August 1, 1994. The motion was seconded by Councilor Painchaud. All members voted aye. Motion carried. Councilor Potasnik made a motion to add on APPROVAL OF CLAIMS: claims dated August 10, 1994 in the amount of $1,243,466.93. The motion was seconded by Councilor Painchaud. All members voted aye. Councilor Kendall then made a motion to approve the following claims and to add a claim in the amount of $36.10 to Target. The motion was seconded by Councilor Snyder. All members voted aye. Motion carried. Claims dated 7/26/94 in the amount of $ 579,954.89 Claims dated 7/27/94 in the amount of $ 14,741.93 Claims dated 8/03/94 in the amount of $ 394,735.31 Claims dated 8/10/94 in the amount of $1,243,466.93 Claim in the amount of $36.10 to the Target Store Sam Rinker of the Park Board gave a brief summary of PARK REPORT: park activities. Rinker also stated the Board was planning a grand opening of the Flowing Well Park. Councilor Quinn suggested to the Council and to Rinker that the Council should contribute funds to the grand opening from the Council's promotional fund. Hearing no objections from the Council on this suggestion, Quinn asked Rinker to perhaps consider a request for funds at the next Council meeting. Council Kendall gave a brief report from CABLE ADVISORY COMMITTEE: the Cable Advisory Committee concerning the broadcasting of political debates and the committee's policy. Kendall submitted his report in writing and asked the City Attorney to return at the September 19, 1994 Council meeting with a proposed ordinance amendment concerning changes in the rules governing the public access channel. SECOND READING/ORDINANCE C-175/ANNEXATION OF ASHMORE SUBDIVISION: Councilor Painchaud made a motion to adopt Ordinance C-175. The motion was seconded by Councilor Kendall. All members voted aye. Motion carried. Mayor Johnson called for the question. All members voted aye. Ordinance C-175 passed unanimously. Second Reading/Ordinance D-1098/Establishing a 4-Way STOP at Howe Councilor Fleming made a Drive, Grace Drive and Grace Court: motion to adopt Ordinance D-1098. The motion to adopt was seconded by Councilor Quinn. Citizens, Tamara Stout and Chet Busby, both from the neighborhood affected by this ordinance spoke in favor of the STOP intersection. Councilor Kendall suggested additional signs ahead of the STOP intersection since visibility of that STOP was poor. These additional signs would warn motorists of a STOP intersection ahead. The Mayor called for the question. All members voted aye. The ordinance passed. Councilor Story was out of the room at the time the vote was taken and did not vote. Councilor Quinn moved to Taping Contract/Council and Hal Espey: approve the amended contract with Hal Espey for taping of meetings in the Council Chambers. The motion was seconded by Councilor Snyder. Clerk-Treasurer Jones stated that the contract would allow for the taping of all Council and budget meetings at a rate of $100 and an additional rate of $25 per hour with a one hour minimum for any other meetings. This contract would also be retro-active in order to pay Hal for all the budget meetings he has done to date. Councilor Kendall and Councilor Potasnik asked the clerk and the mayor if Hal had to be used to tape meetings. The clerk stated no and the mayor said anyone could use the equipment as long as they had been trained to do so. Mayor Johnson called for the question. All members voted aye. Motion carried. Councilor Painchaud was out of the room and did not participate in the vote. Second Reading/Ordinance D-2001/Refinancing of EDC Bonds for Carmel Councilor Kendall made a motion to adopt Drive Office Building: Ordinance D-2001. The motion was seconded by Councilor Painchaud. Mayor Johnson called for the question. All members voted aye. Ordinance D-2001 passed unanimously. Report from Councilor Painchaud/Imaging Right-of-Way and Parking Councilor Lot Landscaping on business district along Carmel Drive: Painchaud stated he was still working on this project and would have something for the Council on the 19th of September. Painchaud did state that he found nothing in the way of imaging but what he would be presenting would be more on the order of auto cad drawings. After much discussion, Councilor Kendall made a motion to take from the table, Ordinance Z-295 and take action tonight. The motion was seconded by Councilor Potasnik. Councilor Snyder objected saying the Council was cheating itself of time since the clock started running with the 45 day limit on the Plan Commission the minute the Council defeated the ordinance. If the Council waited until September 19th, it would give everyone more time. Councilor Kendall submitted a 7 page report on the problems with Ordinance Z-295. Councilor Kendall then withdrew his motion and Councilor Potasnik withdrew his second. After much discussion by the Council, Kendall re-stated his motion to take Ordinance Z-295 from the table. Councilor Potasnik again seconded that motion. Councilor Painchaud voted nay. All other Councilors voted aye. Motion carried. Councilor Quinn moved to adopt Ordinance Z-295. The motion was seconded by Councilor Kendall. Councilor Story stated this ordinance was not an idea of the Council and the Council should not be amending this ordinance but rather sending it back to the Plan Commission with Kendall's comments. Councilor Painchaud agreed with Councilor Story but had concern there was a legitimate need for something like this ordinance in order to manage new developments. Councilor Potasnik said he also agreed that an ordinance of this nature should be in place to help manage new development and he had talked to several members on the Plan Commission and they agreed to take this ordinance back and re-work it. The Mayor called for the question. All members voted nay. Ordinance Z-295 failed by a unanimous vote of the Council. The Clerk asked what she should send back to the Plan Commission in the way of specific reasons for defeat. The Council agreed, by consensus, to use Kendall's 7 pages of comments and concerns as a guide for the Plan Commission. Councilor Painchaud then asked about the merits of going forward with the auto cad drawings. Painchaud he had spoken with Mike Hollibaugh of the DOCD prior to the start of the meeting and Mike already had 6 or more examples of existing projects and how they might be affected by the passage of this ordinance. Painchaud felt this would not be in the best interest to pay for such a project. Councilor Kendall agreed and said the Plan Commission should send drawings and illustrations of how the ordinance would affect new and existing businesses if they re-work and amend Z-295. Kendall said he would like to see those kinds of drawings submitted when the Plan Commission re-submits the amended ordinance for Council consideration. It was the decision of the Council, through consensus, to not go forward with this project. Ordinance D-1100 General Fund $15,001,652/Ordinance D-1101 MVH Fund $ 1,814,551/Ordinance D-1102 CCS Fund $ 20,000/ Ordinance D-1103 CCD Fund $166,770/Ordinance D-1104 Debt Service $ 83,223/Ordinance D-1105 Lease/Rental $ 1,217,657/Ordinance D-1106 LR & S Fund $ 200,000/Ordinance D-1107 CCI Fund $50,000/ Ordinance D-1108 Police Pension $ 516,690/Ordinance D-1109 Fire Pension $ 269,049/Ordinance D-1110 Law Enforce V $302,400/ Councilor Quinn introduced Ordinance D-1111 LECE Fund $ 6,000: the above stated ordinances and dispensed with the reading of the same. The motion to introduce was seconded by Councilor Story. Mayor Johnson opened the meeting to a public hearing on the 1995 budget. Hearing and seeing no objections from the public, the hearing was closed. The Clerk stated that passage and second reading of the 1995 budgets would occur at 8:00 a.m. on August 29, 1994. Introduction/First Reading/Ordinance D-1099/Adoption of 2nd Quarter Councilor Quinn made a motion to introduce Re-codification: Ordinance D-1099 and suspend the rules for reading of the same. The motion was seconded by Councilor Kendall. Councilor Quinn moved to suspend the rules and act on D-1099 tonight. The motion was seconded by Councilor Painchaud. All members voted aye. Motion carried. Mayor Johnson called for the question. All members voted aye. Ordinance D-1099 passed unanimously. Resolution CC-08-15-94-1/PERF/Adding New Positions to Retirement Councilor Quinn made a motion to adopt Resolution CC-08-15- Fund: 94-1 calling for the addition of 3 new positions to PERF. The motion was seconded by Councilor Kendall. Mayor Johnson called for the question. All members voted aye. Resolution CC-08-15-94-1 passed unanimously. Introduction/First Reading/Ordinance D-1112/Establishing a 4 Way STOP at Arrowwood at Queensbourgh Drive and Ordinance D- Councilor 1113/Establishing a STOP at Woodgate at Spruce Drive: Quinn made a motion to introduce Ordinances D-1112 and D-1113. The motion was seconded by Councilor Kendall. A second reading will be heard at the September 19, 1994 Council meeting. Resolution CC-08-15-94-2/Transfer of Funds in DOCD 1994 Budget: Councilor Potasnik made a motion to approve Resolution CC-08-15-94- 2 calling for a transfer of funds within the Department of Community Development. The motion was seconded by Councilor Kendall. Councilor Kendall asked Jerry Spicklemire, of the DOCD, specific questions concerning their request to spend $630 for an up-grade on their FAX software for the LAN. Kendall asked Spicklemire if they could send a FAX and receive a FAX with the current software. Spicklemire replied yes. Kendall asked Spicklemire what benefit he would receive by spending $630 for an up-grade. Spicklemire said there was a problem in receiving a FAX and this up-grad would block in-coming FAXs. Councilor Quinn stated this type of software and up-grade was a luxary and not a necessity. Councilor Kendall suggested the DOCD find other software they liked better and half the price and then they wouldn't have to buy an up- grade. After much discussion Councilor Quinn moved to remove the $630 request from the Resolution. The motion was seconded Councilor Kendall. Councilor Painchaud said he was opposed to the Council micro- managing the DOCD. After discussion the Mayor called for the question. Councilor Story abstained from the vote. Councilors Fleming and Painchaud voted nay. All other members voted aye. The motion carried. Councilor Quinn made a motion to remove the $1,100 request for additional travel monies from the request. The motion was seconded by Councilor Kendall. Councilor Quinn stated the DOCD, at last year's budget hearings, had their travel budget reduced and now they were asking for an increase. Quinn said upon review of the travel expenses to date, the DOCD has not spent their money on what they said they were going to and they will have to live with that decision but he was opposed to giving them more money. Quinn stated he thought this was a failure on the part of DOCD to plan properly. Councilor Story said he thought, when he approved the travel budget last year, that the monies were going to be used to train planners and now he has learned that is not the case. Story also felt the DOCD had used less than optimal planning for their travel plans and this reduction should send a clear message that the Council is paying attention. Story said DOCD was given a specific amount of travel money last year and the DOCD should have made that amount of money work. Councilor Quinn objected to tax dollars being spent on the Hamilton County Leadership Academy stating the academy was too political. Quinn also objected to monies being spent on a stress seminar. The Mayor then turned over the chair to Councilor Snyder and addressed the Councilors objections. Johnson said the budget is merely an estimate and things change throughout the year. Johnson also stated the clerk has chided him and the council on many occasions for not spending all of the DOCD budget and that perhaps the clerk would like to explain how every dollar that isn't spent results in a 40 cent loss on the dollar. Councilor Painchaud said that was not pertinent to this motion. The Mayor said he thought it was. Councilor Quinn then said the clerk should prepare a report for the September 19th meeting outlining how the joinder agreement worked with respect to the township and that the BPW should look at the 1996 agreement with different concerns than in the past. Mayor Johnson said he felt the Hamilton County Leadership Academy was a good investment and he said the clerk was the one to probably give the Council information on the claim for the stress seminar. Councilor Kendall and Potasnik were also opposed to monies being spent on the academy. Councilor Painchaud again said he felt the Council was trying to micro-manage the various departments and these types of decisions should be left up to the chief executive. Councilor Story said more money was spent in the DOCD to train and educate their staff than his medical practice spends in a year to keep their doctors current. After more discussion the Mayor called for the question. Councilors Painchaud, Snyder and Fleming voted nay. All other members voted aye. The motion to amend carried. Mayor Johnson then called for a vote on the amended Resolution. All members voted aye. Resolution CC-08-15-94-2 as amended, passed unanimously. Resolution CC-08-15-94-3/Transfer of Funds in Plan Commission 1994 Budget/Resolution CC-08-15-94-4A & 4B/Transfer of Funds in Carmel Police 1994 Budget/Resolution CC-08-15-94-5/Transfer of Funds in BPW 1994 Budget/Resolution CC-08-15-94-6/Transfer of Funds in City Court 1994 Budget/Resolution CC-08-15-94-7/Transfer of Funds in Clerk-Treasurer 1994 Budget/Resolution CC-08-15-94-8/Transfer of Councilor Quinn made a motion to Funds City Council 1994 Budget: adopt the above stated Resolutions for transfers within the 1994 budget. The motion was seconded by Councilor Kendall. All members voted aye. Motion carried. There being no further business before the Council the meeting was duly adjourned. Respectfully submitted, __________________________________ Approved, ___________________________________ ATTEST: __________________________________