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Home My WebLink AboutBPW-08-17-94CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES AUGUST 17, 1994 6:15 P.M. CITY HALL/ONE CIVIC SQUARE/CAUCUS ROOM The meeting of the Board of Public Works was called to order by Mayor Ted Johnson. Board members present were Rick McKinney and Steve Brown. Clerk-Treasurer Susan W. Jones was also in attendance. MINUTES OF AUGUST 3, 1994 AND JULY 20, 1994: Steve Brown made a motion to approve the minutes of August 3, 1994 with the following changes: 1. After the heading of Bid openings, a sentence needed to be added stating the bids were opened and read out loud and then given to the utilities department for their review and recommendation. 2. The paragraph concerning Steve Brown questioning why the clerk's request to use the gazebo was stricken from the minutes. The motion to approve the minutes as corrected was seconded by Rick McKinney. All members voted aye. Mayor Johnson moved to amend the minutes of the July 20, 1994 BPW meeting as follows: Resolution BW-07-20-94-2 (as referred to in the amendment) was changed to BW-07-20-94-2A. After long discussion pertaining to various optional resolutions submitted for consideration by the Board, Steve Brown made a motion to approve Resolution BW-7-20-94-2A, a resolution establishing a longevity bridging policy for employees who return to work for the City within one year of leaving the employ of the City. The motion was seconded by Mayor Johnson. Clerk-Treasurer Susan Jones stated for the record, that she would be unable to pay employees from a resolution and that the longevity payment policy would have to be put in place by ordinance as directed by the State Board of Accounts. The Mayor called for the question. All members voted aye. Motion carried. Mayor Johnson then made a motion to approve Resolution BW-7-20-94- 3, a resolution establishing a bridging policy for current active employees who returned to work for the City within one year of The bid from Van Waters & Rogers did not contain a bid bond or form #95 and was not considered. Bid award amounts are attached to the minutes. Original bids were not returned to the Clerk for her records. The Mayor and PLAT SIGNING/CARMEL CENTERPOINTE, SECTIONS 1 AND 11: members of the Board signed the plat for Carmel Centerpointe and gave the plats to the developers. SEWER AND WATER AVAILABILITY: Steve Brown made a motion to approve the following sewer and/or water availability. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. 1. Sewer and water availability in the amount of 0.49 EDU's each not to exceed an average daily flow of 147 gallons for office space located at 5144 East 126th Street 2. Sewer availability for parcel (5167 East 146th Street) located outside of city limits contingent upon the owner presenting a legal description at the time the fees are paid. 3. Sewer availability in the amount of .71 EDU's not to exceed an average daily flow of 213 gallons for the Woodland Animal Hospital located at 1610 East 116th Street. And to approve a curb cut as submitted. Steve Brown HARDEES RESTAURANT/REIMBURSEMENT OF CONNECTION FEES: made a motion to approve the sewer fee reimbursement of $21,050 to Hardees, less the $20 inspection fee. Hardees was granted a reimbursement because they were re-building due to a fire which was not their fault. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. BOND RELEASES: Mayor Johnson made a motion to release the following bonds. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. CP Morgan Communities/Millbrook: Streets-Base & Binder $54,513.00 Curbs & Gutters $15,300.00 Storm Drainage $49,999.50 Street Signs $ 300.00 Quadrant Development/Foster Estates/Section 5: Signs, Monuments & Markers $ 3,595.00 Bay Development Corporation/Spring Farms, Section 1: Curbs & Gutters $30,400.00 CONTRACTS: Mayor Johnson made a motion to approve the following contracts. Steve Brown seconded the motion. All members voted aye. Motion carried. 1. Maintenance Agreement Renewal/Van Ausdall & Farrar/DOCD in the amount of $74.52 for one year. 2. Authorization 1994-2/Commonwealth Engineers/Extension of original contract of 75 days for an additional 75 days for construction phase and an additional 60 calendar days for resident project representation services. The total cost of the extension is $37,500. 3. Revised proposal for Ghafari Associates, Inc. for sidewalks installation engineering services. The revised proposal includes approximately 950 total linear feet at 116th & Gray which was approved on the original proposal and adds approximately 500 feet of walk along Carey Road north of 136th Street in front of the Carey Grove Park. The total of the contract is $7,940. The Board also granted permission to advertise for this project. 4. Change Order #1 for Michiana Electrical Contractors, Inc. for the installation of the traffic signals at Gray Road & 126th Street and Gray Road and 131st Street. The change order is for a total decrease of $18,251 reducing the original contract from $100,999 to $82,748. 5. Authorization No. 1994-1 Commonwealth Engineers/$15,000/ to conduct or have conducted surveys necessary for the preparation of easements on properties owned by Foster, Tyner estate, Browning Investment, Hunt and American Aggregates/Prepare one easement description for each and on parcel description for each and attend meeting for coordination of the easements and parcel acquisition up to six meetings. 6. Videotaping contract for City Council meetings by Hal Espey in the amount of $100 per meeting and $25 an hour with a one hour minimum for any other meetings taped by Mr. Espey. Note: Steve Brown left the meeting at this time. GOVERNOR'S COUNCIL ON IMPAIRED AND DANGEROUS DRIVING CONTRACT: The Mayor moved to approve a Governor's Council on Impaired and Dangerous Driving Contract for 14 months. This contract included reimbursement of salary and benefits for Sgt. Greg Gross/Supply CPD with 35 portable breath testers and purchase a vehicle for Sgt. Gross' use. The total of the grant will be $107,000. The motion to approve the contact was seconded by Rick McKinney. All members voted aye. PROMOTIONS/NEW HIRES: Mayor Johnson made a motion to approve the hiring of John Edward Mummert as a replacement firefighter for Gary D. Lafollette who retired in June beginning August 27, 1994. Base salary for Mummert will be $1,033.93 bi-weekly. Mummert will be a 3rd class firefighter. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the hiring of Heather Hansen effective August 29, 1994 as a 3rd class civilian in the Carmel Police Department with a salary of $859.48 bi-weekly. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the promotion of Scott A. Gillespie to Sergeant effective August 27, 1994 at a bi-weekly salary of $1,315.69. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. RESOLUTION BW-08-17-94-1/A RESOLUTION OF THE CARMEL BPW PROHIBITING ALL BUT EXEMPTED CIVILIANS FROM RIDING IN CITY OF CARMEL POLICE This item was tabled at the request of the VEHICLES DURING PATROL: Mayor. No vote was taken. Mayor Johnson made a motion to approve MEDICAL CLAIMS APPROVAL: the following medical claims registers. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Claims dated 7/26/94 in the amount of $19,258.31 Claims dated 7/28/94 in the amount of $ 1,630.03 Claims dated 7/29/94 in the amount of $19,635.62 Claims dated 8/02/94 in the amount of $ 8,922.25 Claims dated 8/05/94 in the amount of $ 18.65 Claims dated 8/08/94 in the amount of $13,564.82 Mayor Johnson made a motion to REQUEST TO USE CITY PROPERTY: approve the use of the gazebo by Cathie Reamer of Corneal Consultants for a company picnic on Saturday, August 27, 12-5 p.m. The request included the use of electricity and restrooms. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the use of the gazebo and fountain area for a wedding by Kathy White, September 25, 12-12:30. The request included the use of restrooms. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the use of the gazebo and fountain area by Pam Gaither for a country and christian music concert, September 4 in the afternoon. The request included the use of electricity and restrooms at no charge. The motion was seconded by Rick McKinney. All members voted aye. Mayor Johnson made a motion to approve the request of Theresa Artis, 12841 Sheffield Boulevard, to close the culdesac (un-named) in Springmill Ridge on September 10, 3:30 to 8:30 for a neighborhood party. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. There being no further business before the BPW the meeting was duly adjourned. Respectfully submitted, ___________________________ Approved, _____________________________ ATTEST: ______________________________________