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HomeMy WebLinkAboutBPW-07-20-94CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES JULY 20, 1994 4:30 P.M. ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Board of Public Works was called to order by Mayor Ted Johnson. Board members present were Rick McKinney and Steve Brown. Clerk-Treasurer Susan Jones and City Attorney Gordon Byers was also in attendance. Steve Brown asked if APPROVAL OF THE MINUTES OF JULY 5, 1994: approval of the minutes of July 5, 1994 could be held off until the end of the meeting. All members agreed. The Mayor and the Board signed the cover sheet DRAWING SIGNINGS: for 116th Street project from Keystone Avenue to the City limits and the cover sheet and drawings for the 1994 storm drainage program that the Council approved under emergency order. The Mayor moved to approve the drawings and the going forward of this project. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. OPENING OF PROPOSALS FOR THE INSPECTION OF 116TH STREET PROJECT: Mayor Johnson opened but did not read the proposals because they were for evaluation purposes only. The Mayor said this was just the construction observation services and the engineering department would have to make the evaluation. The engineering proposals were for the inspection of 116th Street project. Proposals were received from First Group, Inc., United Consulted Engineers, Butler, Fairman and Seufert, Inc., Congdon and Associates and Clyde E. Williams and Associates. A recommendation would be made at the next regularly scheduled meeting of the BPW. PLAN APPROVAL AND PERMISSION TO ADVERTISE FOR BIDS TO BE OPENED AUGUST 17, 1994 FOR WATER AND SEWER INSTALLATION AT WALTERS PLAZA: The Mayor moved to approve the plans for the installation of sewer and water at Walter's Plaza and to grant permission to the engineer's office to advertise for bid openings on August 17, 1994. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. ADDITIONAL WATER AND SEWER AVAILABILITY AND COMMERCIAL CURB Mayor Johnson moved to approve CUT/VETERANS FOREIGN WARS: additional sewer and water availability for the VFW addition as follows: Sewer: 1.27 EDU's as per sewer ordinance S-58. Not to exceed an average daily flow of 381 gallons. Water: 1.27 EDU's as per water ordinance Z-77. Not to exceed an average daily flow of 381 gallons. The motion also included approval of a commercial curb cut for this location as submitted. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. SEWER AND WATER AVAILABILITY AND COMMERCIAL CURB CUT/541 NORTH Mayor Johnson moved to approve additional sewer RANGE LINE ROAD: and water availability for a beauty salon to be located at 541 North Range Line Road as follows: Sewer: 2.6 EDU's as per sewer ordinance S-58. Not to exceed an average daily flow of 780 gallons. Water: 2.6 EDU's as per sewer ordinance A-77. Not to exceed an average daily flow of 780 gallons. The motion was contingent upon Board of Zoning Appeals approval and included a commercial curb cut for this property as submitted. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the following AGREEMENTS: agreements. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. 1. Jones and Henry Engineering Service Agreement Amendment 8-94 not to exceed $149,600 which provides for the design and construction of wells and raw water piping to Water Treatment Plant #5. 2. Change orders #5 and #6/Carmel Water Treatment Facility #5 Change order #5/increase of $13,375 Change order #6/increase of $11,840 3. A & F Engineering Co., Traffic Signal Design Carey Road and 146th Street, $5,775.00 4. Ghafari Architects and Engineers, Sidewalk Installation at 116th and Gray Road, $6,100. Mayor Johnson moved to approve the promotion of Jim PROMOTIONS: Barlow to the rank of Major effective July 25, 1994. The 1994 base pay for Barlow will be $1,752.70 bi-weekly plus longevity. The motion was seconded by Rick McKinney. All members voted aye except Steve Brown who left the room temporarily. Motion carried. RESOLUTION/PROHIBITING ALL BUT EXEMPTED CIVILIANS FROM RIDING IN The Mayor moved to CITY OF CARMEL POLICE VEHICLES DURING PATROL: table this item on agenda stating he was still waiting on a comment from the insurance company. The motion was seconded by Rick McKinney. Johnson and McKinney voted aye. Brown was not present for the vote. Motion carried. Mayor Johnson made a motion to approve the claims MEDICAL CLAIMS: dated 6/30/94 in the amount of $12,256.01 and claims dated 7/05/94 in the amount of $185.98. The motion was seconded by Rick McKinney. Johnson and McKinney voted aye. Brown was not present for the vote. Motion carried. REQUEST TO BPW REGARDING CONTINUED HEALTH COVERAGE FOR SPOUSES OF The Mayor stated the police department has RETIRED EMPLOYEES: found there is a state statute IC 5-10-8-2.6 called, "Provision of Insurance by Local Unit Public Employers for Employees and Retired Employees". The Mayor this law allows or requires, after June 30, 1986, an employer shall provide a group health insurance program under subsection G to each retired employee and ends when the employees is eligible for medicare and may elect to have the employee's spouse covered under the health insurance program at the time of the employee retires. The Mayor said the law called for full payment of the total premium by the spouse and also limited coverage of the spouse up to two years after the employee's death or the spouse's remarriage. Twenty years of service was required of the employee to be eligible and the cost of the premium to the employee and/or spouse would be the same as for an active employee. The Mayor said the BPW would ask the City attorney to draw up something that would go in the current plan and would spell out all details and make it applicable to the City's health program. Mayor Johnson made a motion to approve the following PROPERTY USE: property uses. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. 1. Request from Beverley Darling to hold a picnic for the staff of St. Mark's Church on Sunday, August 28 from 1:00 to 4:00 p.m. at the Gazebo. The request also included restroom availability. 2. Request from Donna Marie Edwards to hold a wedding, Saturday, October 1, 3:30 to 5:00 p.m. in the Gazebo. The request also included restroom availability. 3. Request from the American Heart Association to hold a walk on September 24, 1994 at 9:00 a.m. beginning at Keystone Square. 4. Request from the Watercolor Society of Indiana to use the Council Chambers and Caucus Rooms on Sunday, August 7, 1:30 to 4 p.m. and Sunday, September 11, 1994. The request included payment of a BPW employee at the rate of $15 per hour. UTILITIES RESOLUTION BW-7-20-94-2/INCREASING 1994 WATER BUDGET: Mayor Johnson made a motion to adopt Resolution BW-7-20-94-2 that calls for an increase in the water utility budget in the amount of $15,341 for the salary of a electronic technician position approved by the City Council on July 18, 1994. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor IMPROVEMENTS TO 99TH STREET FOR BROOKS BEND AND THE GROVE: Johnson made a motion to require the developer of Brooks Bend and The Grove to construct the widening and de-cel lane as shown on the construction plans for Brooks Bend, Section 1 and to move the trees near the travel lanes in front of The Grove in order to have a minimum of three foot clearance. The motion was seconded by Steve Brown. All members voted aye. Motion carried. After a lengthy LONGEVITY AND LONGEVITY REQUEST FOR DIANNE FREWER: discussion of the various types of resolutions submitted for approval, Steve Brown made a motion to adopt a resolution BPW-07- 20-93-3 (which was later changed to BP-07020-93-2). The motion was seconded by Mayor Johnson. The Clerk-Treasurer stated, for the record, that she is unable to pay employees from a resolution and that longevity payment policy would have to amended by ordinance. Jones also stated this was the written directive of the State Board of Accounts. The Mayor stated that was fine but he wanted to put a new policy into effect in order to deal with the employees that have terminated their employment with the City and have since returned to work and were presently waiting on a policy in order to bridge their longevity. The Mayor said he would eventually be bringing this to the Council in the form of his new personnel policy but until that time wanted the BPW to act on one of these resolutions with respect to bridging longevity. The Mayor and the Board discussed the various resolutions with various options. The Mayor called for the question. All members voted aye. Resolution BW-7-20-94-2 called for bridging of longevity if an employee returns to a full-time position within (not more than) sixty (60) calendar days, the employee would be entitled to full credit of their longevity pay received prior to said interruption. The resolution also called for bridging of longevity if an employee returns to a full-time position after sixty (60) days, but within (not more than) one (1) calendar year, the employee must then complete two (2) calendar years of service from the date of their re-employment. The employee will receive full credit of their longevity pay received prior to said interruption. Mayor Johnson made a motion to pass Resolution BW-7-20-94-5 (which was changed to Resolution BW-7-20-94-3) which established earned longevity for City employee Dianne Frewer to be based upon a first year date of January 1, 1987. The resolution further resolved that the Clerk-Treasurer would reimburse Ms. Frewer for any back longevity pay. The motion was seconded by Steve Brown. All members voted aye. Motion carried. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, __________________________________ Approved, ___________________________________ ATTEST: ________________________________________