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HomeMy WebLinkAboutBPW-05-04-93CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES 6:15 P.M. MAY 4, 1994 ONE CIVIC SQUARE/CITY HALL/COUNCIL CHAMBERS At 6:25 p.m. the meeting of the Carmel Board of Public Works was called to order by Mayor Ted Johnson. Member present was Rick McKinney. Steve Brown arrived after the meeting began. Clerk- Treasurer Susan W. Jones was also in attendance. No action was taken on the minutes of APPROVAL OF THE MINUTES: April 13 or April 20, 1994 because copies were not distributed by Jane Reiman to Board members. No motion was made to table approval of the minutes. Mayor Johnson made a motion to accept TRUCK BID RECOMMENDATION: the recommendation of Dave Klingensmith, Street Department, and award the bid from Wabash Ford, Indianapolis for the three (3) 1995 single axle dump trucks in the amount of $82,975 (with trade in). The motion was seconded by Steve Brown. All members voted aye. Motion carried. PLAT SIGNING/BAYHILL SECTION 3-A AT WATERSTONE, BAYHILL SECTION 4 The Board AT WATERSTONE AND WINDPOINTE SECTION 3 AT WATERSTONE: signed secondary plats for the above referenced developments. SEWER AND WATER AVAILABILITY/PLUM CREEK ESTATES-SECTION 1 AND SEWER Mayor Johnson AND WATER AVAILABILITY/PLUM CREEK VILLAGE-SECTION 1: made a motion to grant 35 EDU's of sewer and water availability, not to exceed an average daily flow of 10,500 gallons for Plum Creek Estates, Section 1 and to grant 50 EDU's of sewer and water availability, not to exceed an average daily flow of 15,000 gallons for Plum Creek Village, Section 1. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a motion to release PERFORMANCE BOND RELEASES: a performance bonds for Bayhill, Section 3A for streets, curbs & gutters, water mains and sanitary sewers, Smokey Ridge-Section 5 & 6, monuments and markers and Williamson Run-Section 8, sanitary sewers. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Clerk-Treasurer Jones asked the Mayor if it was normal for the secondary plat to be signed and then in the same night release performance bonds for work that was done and used Bayhill Section 3A as the example. The Mayor said this was the way it was done and especially in the case of Bayhill because this developer had put up letters of credit rather than performance bonds. Mayor Johnson made a motion to approve the following CONTRACTS: contracts. The motion was seconded by Steve Brown. All members voted aye. Motion carried. 1. Maintenance agreement/Pitney Bowes/CFD/$86.25 paid quarterly. 2. Maintenance agreement/Unifirst Corporation/CFD/$58.50 paid bi-weekly. 3. Maintenance agreement/VanAusdall & Farrar/CPD/$134.88 paid annually. Steve Brown made a motion to PROMOTIONS/CARMEL FIRE DEPARTMENT: approve the promotion of Jeffery A. Steele to Lieutenant and Jeffery A. Capshaw to Sergeant. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Steve Brown stated that if the Lieutenant was considered a policy making rank that Steele would serve at the will and pleasure of the Chief and of the Mayor. The Fire Chief stated the rank of Lieutenant was not considered a policy making position in the Fire Department. Mayor Johnson made a motion MEDICAL HEALTH PLAN CHECK REGISTERS: to approve the check registers in the amount of $10,538.23, $45,000 and $10,245.95 from the Nyhart Company. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve USE OF FOUNTAIN AREA: the request from Tandems of Indiana Society to use the fountain area on September 3, 1994 from 10:30 a.m. until 2 p.m. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the request of Janet Uhrich, CPD, to use the Gazebo on June 7, 1994 from 11:30 a.m. until 2 p.m. for a DARE program Graduation. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson LOW WATER SIDEWALK CROSSING/SPRING FARMS, SECTION 1: made a motion to approve the request of Weihe Engineering to not install culverts under Springmill Road for a sidewalk to cross over the water way but rather to allow the sidewalks to be built without the culverts. The sidewalks would not be available for pedestrian traffic during high water. The motion was seconded by Rick McKinney. Rick McKinney asked the Mayor about liability and if the sidewalks would be safe. The Mayor stated the sidewalks would be safe except during certain times when there is high water. McKinney also questioned why the high cost of putting in culverts was a concern of the City since it would be at the developers expense. The Mayor said the maintenance of the culverts would be the responsibility of the City. Rick McKinney voted nay. All other members voted aye. Motion carried. CHANGE ORDER/REYNOLDS, INC/NEW WELL INSTALLATION, DIVISION 2: Steve Brown made a motion to approve a change order in the amount of and increase of $172,180.87. The original contract was approved for $122,222.22 raising the total contract to $294,403.09. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. The Mayor stated the change was to delete the pump, add 2235 ft of 18 inch DI Raw Water Main and add well 14 building complete ready for pump installations. Clerk-Treasurer Jones questioned the increase and asked why the amount did not have to conform to the 10% or 20% maximum change order limit. The Mayor stated as long as there was not a change in the scope of the work, the Board could award this kind of a change. Mayor Johnson made a motion to approve the REQUEST TO OPEN ALLEY: request to open the alley behind 541 and 531 North Range Line Road, South to 5th Street N.E. by Merie Moorcroft and Wayne Ellis. The motion was seconded by Steve Brown. All members voted nay. The request was denied. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, ________________________________ Approved, _________________________________ ATTEST: ___________________________________