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HomeMy WebLinkAboutBPW-05-18-93CARMEL BOARD OF PUBLIC WORKS AND SAFETY MAY 18, 1994 7:00 P.M. CITY HALL/ONE CIVIC SQUARE/COUNCIL CHAMBERS The Board of Public Works and Safety was called to order by Mayor Ted Johnson. Board member Rick McKinney was in attendance. Clerk- Treasurer Susan Jones and City Attorney Gordon Byers were also in attendance. Mayor Johnson made a motion to approve the minutes of MINUTES: April 13, 1994. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the minutes of May 4, 1994. The motion was seconded by Rick McKinney. Rick McKinney made a motion to amend the minutes on page 3. The first line should read, "McKinney voted nay." All members voted aye on the amendment. Mayor Johnson called for the question on the minutes. All members voted aye. Motion carried. No action was taken on the minutes of April 13, 1994. BIDS/ASPHALT PAVING BID AND CONCRETE REPLACEMENT BID OPENINGS: Mayor Johnson opened and read the following bids for the 1994 asphalt contract: Astro Paving, Co., Inc., Indianapolis $149,297.14 F.E. Harding, Indianapolis $171,050.76 Grady Brothers, Indianapolis $175,782.00 Shelly & Sands, Noblesville $166,062.00 Calumet Asphalt, Indianapolis $174,060.40 Concrete Bid: D.R. Childs Corporation, Zionsville $79,860 The bids were given to David Klingensmith and he will make a recommendation at the next meeting. REDUCTION AND REFUND OF SEWER AVAILABILITY FEES/NORTHVIEW CHRISTIAN Mayor Johnson made a motion to refund $847 to the LIFE CHURCH: Northview Christian Life Church for a portion of their sewer availability fee paid to the City. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Sewer availability fees for the Northview Christian Life Church project was based on the acreage of the legal description presented to the church that included a 45' right-of-way. Mayor Johnson made a SEWER AND WATER AVAILABILITY/ASHMORE TRACE: motion to approve sewer and water availability in the amount of 80 EDU's, not to exceed an average daily flow of 24,000 gallons. The motion was seconded by Rick McKinney. All members voted aye. SEWER AVAILABILITY AND EXEMPTION OF FEES FOR FLOODWAY/SHADYBROOK: Mayor Johnson made a motion to approve sewer availability for Shadybrook, Section 2 in the amount of 26 EDU's, not to exceed an average daily flow of 7,800 gallons. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. SEWER AVAILABILITY AND APPROVAL OF COMMERCIAL CURB CUTS/BAUER Mayor Johnson made a COMMERCIAL PARK TWO-LEVEL LUXURY TOWNHOUSES: motion to approve sewer availability in the amount of 4.86 EDU's, not to exceed an average daily flow of 1,458 gallons. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson also made a motion to approve the three commercial curb cuts as submitted. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made SEWER REIMBURSEMENT/LAKE FOREST OFF-SITE SEWER: a motion amend the sewer reimbursement from $99,949.54 to $100,790.23 for the off-site sanitary sewer installation at the Lake Forest project. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. RESOLUTION BW-5-18-94-1/PERFORMANCE BOND RELEASE/SANITARY Mayor Johnson made a motion to SEWER/FOSTER ESTATES, SECTION 5: approve the release of performance bonds for sanitary sewers in the amount of $62,533 for Foster Estates, Section 5. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. CONTRACTS BETWEEN THE CITY OF CARMEL AND JONES & HENRY ENGINEERS, Mayor Johnson made a INC./AMENDMENT 3-94, 5-94, 6-94 AND 7-94: motion to approve contract amendments 3-94, 5-94, 6-94 and 7-94 between the City of Carmel and Jones and Henry. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Contract 3-94 in the amount $10,400/Development of City Utility Standard Details on AutoCAD. Contract 5-94 in the amount $7,800/Provide for the preparation of the City's permit applications and the biomonitoring required at the Wastewater Treatment Plant by IDEM. Contract 6-94 in the approximate amount of $20,000/Inspection of the manhole and sewer rehabilitation projects. Contract 7-94 in the amount of $6,800/Provide design for sanitary sewer on Walter Street & providing construction services. CONTRACT BETWEEN THE CITY OF CARMEL AND VERTICAL INTEGRATED Mayor Johnson made a motion to approve a APPLICATIONS/CCCC: contract between the City of Carmel and Vertical Integrated Applications in the amount of #3,123.04. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. CONTRACT BETWEEN THE CITY OF CARMEL AND CLAY TOWNSHIP FOR FIRE Mayor Johnson made a motion to approve the PROTECTION SERVICE: 1994 Fire Protection Service contract between the City of Carmel and Clay Township. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Gordon Byers said that despite the recommendation of the Council, the contract in Section 16 only called for a specific form to be used in case of an adjustment. Byers said the form had to be approved by the State Board of Accounts and certified according to Indiana Statute with respect to the amount. CONTRACT BETWEEN THE CITY OF CARMEL AND CUPPY GRAEF AND TURNER Mayor Johnson made a motion to approve an engineering ARCHITECTS: contract between the City of Carmel and Cuppy Graef and Turner Architects in the amount of $48.00 per hour, not to exceed $400 and to allow Michael P. Hollibaugh to sign as the client on behalf of the City. The contract is for alternative architectural design sketches for the proposed Walgreen store. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. ADD ON ITEM TO AGENDA/CONTRACT CONCERNING WATERWELL/LYNWOOD FARMS: No motion was made to add this item to the agenda, however, Mayor Johnson made a motion to approve a contract concerning waterwell at Lynwood Farms and to authorize the Mayor to sign the easement. The motion was seconded by Rick McKinney. All members voted aye. Mayor NEW HIRES/REPLACEMENT PERSONNEL/CARMEL POLICE DEPARTMENT: Johnson made a motion to approve the hiring of Joseph E. Bickel, Dwight D. Frost and Stephen A. Stalets effective June 6, 1994 at a bi-weekly pay of $1,053.67 contingent on the successful completion of physical exams, psychological tests and any special waivers that may be required for these officers and approval of the local pension board and PERF. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to CITY MEDICAL CLAIMS APPROVAL: approve health claims in the amounts of $17,753.72 and $30,475.93. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. REQUEST FOR SIDEWALK USE AT CIVIC SQUARE AND CITY OF CARMEL Mayor Johnson made a DOWNTOWN PARK FOR HOT DOG STAND/G.H. RAHEBI: motion to approve a request for sidewalk use at Civic Square and City of Carmel downtown park for a hot dog stand by G. H. Rahebi pending a health permit submitted to the Mayor's office. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. REQUEST FOR GAZEBO USAGE FOR CHURCH SERVICE/JULY 24, 1994/BETHLEHEM Mayor Johnson made a motion to allow the usage of the CHURCH: gazebo for church services, July 24, 1994 for the Bethlehem Church. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. REQUEST FOR GAZEBO USAGE FOR GIRL SCOUT CEREMONY/JUNE 12, 1994/6:30 Mayor Johnson made a motion to approve the use P.M. TO 7:30 P.M.: of the gazebo for a girl scout ceremony on June 12, 1994 between 6:30 p.m. and 7:30 p.m. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor DEDICATION OF RIGHT-OF-WAY/NORTHVIEW CHRISTIAN LIFE CHURCH: Johnson made a motion to accept the dedication of the right-of-way, Northview Christian Life Church property, located on East 131st Street. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. REQUEST FOR COMMERCIAL CURB-CUT/CARMEL PERFORMING ARTS CENTER OF Mayor Johnson made a motion to approve a CARMEL, 575 CARMEL DRIVE: curb cut on Chase Court for the Performing Arts Center located at 575 Carmel Drive. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. RESOLUTION BW-5-18-94-2/APPROVAL OF INTERGOVERNMENTAL EXCHANGE/TRANSFER OF COMMUNICATION CENTER EQUIPMENT WITH CLINTON Mayor Johnson COUNTY COMMISSIONERS FROM CARMEL FIRE DEPARTMENT: made a motion to approve Resolution BW-5-18-94-2 to allow for the transfer of communications equipment of the City to the Clinton County Sheriff's office in the amount of $7,800. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. The equipment was purchased by the City when construction of the Communications Center took place. It was determined that the township had no rights of ownership to this equipment because they did not participate in the initial purchase. There being no further business before the Board, the meeting was duly adjourned. Respectfully submitted, ________________________________ Approved, _________________________________ ATTEST: __________________________________