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HomeMy WebLinkAboutBPW-04-20-94BOARD OF PUBLIC WORKS MEETING MINUTES April 20, 1994 6:15 p.m. City Hall/Council Chambers/One Civic Square The meeting of the Carmel Board of Public Works was called to order by Mayor Ted Johnson. Member Steve Brown was in attendance. Rick McKinney was absent. Clerk-Treasurer Susan W. Jones and City Attorney Gordon Byers were also in attendance. Steve Brown made a motion to approve the minutes of MINUTES: February 9, 1994. The motion was seconded by Mayor Johnson. All members voted aye. Motion carried. The minutes of April 13, 1994 were tabled without a motion until the next meeting. BIDS FOR 3 TRUCKS/SINGLE AXLE DUMP TRUCKS WITH TWO TRADE-INS: Mayor Johnson opened the bids for 3, single axle dump trucks. They were as follows: 1. Hare Chevrolet - No Bid 2. Dan Young Chevrolet - Unit price of $38,390 or a total price of $96,780 3. Wabash Ford Tr uck Sales - Unit price of $34,325 or a total price of $102,975 less trade-in of two (2) GMC with plow and spreader, $10,000 each or $20,000 Dave Klingensmith, Street Commissioner took the bids for review. The bid recommendation will be made at the next regular meeting. WATER AND SEWER AVAILABILITY/WALGREENS, N.E. CORNER OF RANGE LINE Mayor Johnson made a ROAD AND EXECUTIVE DRIVE AND CURB CUTS: motion to approve sewer and water availability to Walgreens in the amount of 13 EDU's, not to exceed an average daily flow of 4,050. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a motion to approve two commercial curb cuts for Walgreens. One on Executive Drive and one on Range Line. There was no second to the motion. After much discussion the Mayor made a motion to table the approval of the curb cuts until the next meeting. The motion was seconded by Steve Brown. All members voted aye. Motion carried. SEWER AVAILABILITY/ST. CHRISTOPHER'S EPISCOPAL CHURCH/1440 WEST Mayor Johnson made a motion to approve 2.6 EDU's of MAIN STREET: sewer capacity for St. Christopher's Episcopal Church, not to exceed an average daily flow of 780 gallons. The motion was seconded by Steve Brown. All members voted aye. Motion carried. ADDITION OF PROPERTY OWNER, 35 CIRCLE DRIVE, SEWER AVAILABILITY Mayor Johnson made a motion to add Mrs. Harkness- REIMBURSEMENT: Breining of 35 Circle Drive to the list of property owners in Walter's Rolling Acres who are eligible for reimbursement. The motion was seconded by Steve Brown. All members voted aye. Motion carried. BOND RELEASE/SMOKEY RIDGE SECTION 5 & 6/STREET SIGNS AND PERIMETER Mayor Johnson made a motion to approve the release of SIDEWALKS: performance bonds for street signs and perimeter sidewalks in the total amount of $11,500 for Smokey Ridge, Section 5 & 6. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Police Chief Roger Conn SWEARING IN OF TWO NEW POLICE OFFICERS: swore in Jeffrey Horner and Andrea Olson as new police officers for the department. Mayor CONTRACT WITH INSTITUTE FOR PUBLIC SAFETY PERSONNEL, INC: Johnson made a motion to approve a contract with IPSP to administer tests to employees eligible for sergeant and lieutenant promotions. The motion was seconded by Steve Brown. All members voted aye. Motion carried. REQUEST FOR APPROVAL OF ACCREDITATION POLICIES OF THE CARMEL POLICE Mayor Johnson made a motion to post-pone approval of DEPARTMENT: the new rules and regulations, disciplinary procedures and conclusions of misconduct for the Carmel Police Department pending the review of Gordon Byers. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson made a REVIEW OF SELF HEALTH CLAIMS FOR APPROVAL: motion to approve the payment of health claims totaling $30,563.85 and $13,389.80. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Mayor Johnson REVISED ADMINISTRATIVE SERVICES AGREEMENT/NYHART: made a motion to approve a revised administrative agreement between the City and Nyhart in order to carry-out the duties as outlined in BPW resolutions 2-23-94-1 and 2-23-94-2 and City Ordinance D-1048. The schedule of fees was changed to $35 an hour. The motion was seconded by Steve Brown. All members voted aye. REQUEST FOR USE OF CIVIC SQUARE GAZEBO/MAY 1, 1994 FOR SCHOOL BOARD Steve Brown made a motion to approve the CANDIDATES/CARE RALLY: use of the gazebo for a "CARE" rally on May 1, 1994 from 2-4 p.m. contingent upon the Mayor's office notifying all other candidates and offering them the use of the gazebo for the same purpose. The motion was seconded by Mayor Johnson. All members voted aye. Motion carried. REQUEST TO USE CIVIC SQUARE GAZEBO/MAY 7, 1994/5 p.m. to 11 Mayor Johnson made a motion to approve the use p.m./BAND CONCERT: of the gazebo for a band concert on May 7, 1994 from 5 p.m. to 11 p.m. contingent upon the band using the sound system belonging to the City and paying employee Todd Luckoski directly for his technical services. The motion was seconded by Steve Brown. All members voted aye. Motion carried. TEMPORARY LANE CLOSURE DURING CONSTRUCTION/615 EAST CARMEL Mayor Johnson made a motion to allow the DRIVE/BOSTON CHICKEN: temporary lane closure of one lane in front of the new Boston Chicken, 615 East Carmel Drive during the hours of 9 a.m. to 3 p.m. contingent upon the superintendent receiving approval from the police chief. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Discussion was held about providing flagmen and flashers but no motion was made regarding those stipulations. RECOMMENDATION OF TREE PLANTING AT THE INTERSECTION OF 116TH AND Mayor Johnson made a motion to approve the tree GRAY ROAD: planting plan for the intersection of 116th and Gray Road based on the approval of the City Council. The Mayor stated this planting violates current city code and he will need to propose an amendment in order for this planting to occur. The motion was seconded by Steve Brown. All members voted aye. Motion carried. APPROVAL OF WATER MAIN EASEMENT AND REIMBURSEMENT FOR 8" WATER MAIN Steve Brown made a motion to TOTALLY $23,075/ESTRIDGE GROUP: accept an easement that is being granted to the City by The Estridge Group in order to extend the water main over to Old Meridian and loop the current system as per the Master Plan. A copy of the easement is on file with the City Engineer's office. The motion also included a request from the Estridge Group to be reimbursed in the amount of $23,075. The motion was seconded by Mayor Johnson. All members voted aye. Motion carried. There being no further business before the Board the meeting was duly adjourned. Respectfully submitted, _________________________ Approved, ___________________________