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HomeMy WebLinkAboutBPW-04-13-94CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES APRIL 13, 1994 6:15 P.M. CITY HALL/ONE CIVIC SQUARE/COUNCIL CHAMBERS The meeting of the Carmel Board of Public Works and Safety was called to order by Mayor Ted Johnson. Board member in attendance was Rick McKinney. Clerk-Treasurer Susan Jones was also in attendance. PLEDGE OF ALLEGIANCE Due to Steve Brown's absence February 9th's minutes were MINUTES: held off. Mayor Johnson made a motion to approve the minutes from March 29, 1994. Rick McKinney seconded the motion. All members voted aye. Motion carried. SEWER AND WATER AVAILABILITY: 1. Plum Creek North, Section 2, 18 EDU's of water and sewer each not to exceed an average daily flow of 5,400 gallons. 2. Hook's Drug Store at Medical Drive and Range Line Road, .13 EDU's water and sewer not to exceed an average daily flow of 39 gallons. 3. Dan Young Chevrolet Truck Center, 3210 E. 96th Street, .6 EDU's as per sewer average flow not to exceed 1800 gallons. Mayor Johnson made a motion to approve these three sewer and water availability connections. Rick McKinney seconded the motion. All members voted aye. Motion carried. Mayor Johnson made a WILLIAMSON RUN, SECTION 7, BOND RELEASE: motion to approve the release of the Sanitary Sewer Bonds for Williamson Run, Section 7. Rick McKinney seconded the motion. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the following CONTRACTS: contracts. Rick McKinney seconded the motion. All members voted aye. Motion carried. 1. HPS Office Systems-Mayor's office, $1,400 for 1 year, 100,000 copies. 2. Supplemental Agreement #2 for The Hoosier Group, Inc. Additional funds for appraisals for properties City to acquire well sites in the amount of $19,000 each, 2 appraisals required by law. 3. Bowen Engineering Completion Certificate - job completion. 4. Fink, Roberts & Petrie, Inc.- $11,000 Proposed Entrance and Parking area at City Hall. Mayor Johnson stated that the total SELF HEALTH INSURANCE CLAIMS: checks for health claims verified satisfactory in the amount of $40,902.76 dated 3/29/94, 3/11/94 in the amount of $37.30, 3/31/94 in the amount of $40.00 and 4/5/94 in the amount of $7,570.08. Mayor Johnson made a motion to approve those claims for the Self Health Insurance. Rick McKinney seconded the motion. All members voted aye. Motion carried. Mr. Johnson made a REQUEST FOR USE OF CITY HALL LOBBY FOR WEDDING: motion to approve the request for the use of the City Hall Lobby for a wedding requested by Jane Korfhage on May 7, 1994 at 1 p.m. Doug Osborne will be here to open the building as there is a Greenspace Garden Faire on that day. Rick McKinney seconded the motion. All members voted aye. Motion carried. Mr. Johnson made a motion to REQUEST FOR THE USE OF THE GAZEBO: approve the request for the use of the Gazebo requested by John Etter on Friday, May 13 from 11 a.m. - 2 p.m. for a memorial service with a twenty-one gun salute. Rick McKinney seconded the motion. All members voted aye. Motion carried. PERMISSION TO CLOSE THE STREET TO VEHICULAR TRAFFIC AROUND THE Mayor Johnson made a motion to approve the request by FOUNTAIN: Carmel Fountain Square Committee for street closure to vehicular traffic around the fountain on the following dates: 1. April 21 Singing Hoosiers 6 - 9 p.m. 2. May 15 Indianapolis Symphonic Band 2 - 5:30 p.m. 3. August 6 Carmel Symphony Orchestra 6 - 9 p.m. 4. September 5 Labor Day Celebration 1 - 5 p.m. 5. November 22 Lighting of the Square 6 - 9 p.m. Parking would be allowed behind City Hall. Rick McKinney seconded the motion. All members voted aye. Motion carried. REQUEST TO OPEN ALLEY BEHIND 541 AND 531 NORTH RANGE LINE ROAD Mayor Johnson moved to table the request SOUTH OF 5TH STREET N.E.: to open the alley behind 541 and 531 North Range Line Road until the board could get more information on the site conditions due to apparent difficulties with drainage and water meter pits. Rick McKinney seconded the motion. All members voted aye, motion carried. Mayor LOW WATER SIDEWALK CROSSING, SPRING FARMS, SECTION 1: Johnson made a motion to table this item once again as the board still does not have enough information to make a decision, and would like to speak to Tom Welch further, on the Low Water Sidewalk Crossing, Spring Farms, Section 1 requested by Dave Barnes of Weihe Engineers. Rick McKinney expressed concern of the expense of the project and that new residents to the area would request that city put this in. Rick McKinney then seconded the motion. All members voted aye. Motion carried. NEW TRAFFIC SIGNAL AT CARMEL DRIVE AND PENNSYLVANIA (MEIJER STORE): Mayor Johnson moved to approve the installation of the traffic light that was installed at Carmel Drive and Pennsylvania. Rick McKinney seconded and had a question. Rick McKinney was under the impression that the light was to be set on flashing until the traffic warranted activation and the request for approval of installation states that it will be activated after proper striping. Mayor replied no, that it was to be activated because the grand opening is on May 10th and that traffic will start then. It will be activated on the 10th and then as traffic warrants. All members voted aye. Motion carried. EMERGENCY STORM SEWER REPAIR AT RANGE LINE ROAD AND 1ST STREET: Mayor Johnson stated that the request for storm sewer repair at Range line Road and 1st Street was due to a collapse of a storm sewer in downtown Carmel. The city, following State Board guidelines, received 2 quotes and was in the process of appropriating funds out of the Storm Sewer Fund into line item with City Council. Mayor Johnson made a motion to approve the purchase order to M R S, Inc. to go ahead with those repairs. Rick McKinney seconded the motion. All members voted aye. Motion carried. Mayor Johnson made a motion to ADD-ON ITEM MOORE ENGINEERS: approve the amendment from Moore Engineers contract for Water Treatment Facility #5 in the amount of $5,000. Rick McKinney seconded the motion and had a question. Rick McKinney questioned the wording in paragraph 2, "current hourly maximum of Eleven Thousand Eight Hundred Dollars". Mayor Johnson explained that the city paid them by a rate, if the total exceeds $16,800 by hourly rates then they would have to amend again. All members voted aye. Motion carried. Rick McKinney questioned a copy of a memo by Randy OTHER BUSINESS: Powell he received from the Mayor regarding availability. The Mayor stated that availability can't be granted availability if the not city has availability, and said there were possible penalties. (Clerk-Treasurer had no copy of memo being questioned and had no idea about who was involved on on any details concerning this item.) There being no further business the meeting was duly adjourned. ________________________________ Susan W. Jones, Clerk-Treasurer Approved, _________________________________ Presiding Officer Attest: ________________________________ Susan W. Jones, Clerk-Treasurer