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Home My WebLink AboutBPW-03-29-94CARMEL BOARD OF PUBL IC WORKS MEETING MINUTES March 29, 1994 4:30 P.M. City Hall/One Civic Square/Council Chambers The meeting of the Carmel Board of Public Works and safety was called to order by Mayor Ted Johnson. Board members in attendance were Steve Brown and Rick McKinney. Clerk-Treasurer Susan Jones and City Attorney Gordon Byers were also in attendance. Steve Brown made a motion to approve the minutes of MINUTES: February 23, 1994 and March 9, 1994 and to further review the minutes of February 9, 1994. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. QUOTES/PROPOSALS FOR PURCHASE OF FIRE HEADQUARTERS MOTOROLA Mayor Johnson opened two sealed quotes for the purchase CONSOLE: of the Fire Department's Motorola Console. One proposal was from the Hancock County Sheriff's Department in the amount of $2,000. The second proposal was for $7,800 form the Clinton County Sheriff's Department. Fire Chief Couts recommended accepting the proposal from Clinton County. Steve Brown made a motion to accept the offer from Clinton County Sheriff's Department. The motion was seconded by Rick McKinney. All members voted aye. Mayor Johnson BAYHILL, SECTION 6/WATER AND SEWER AVAILABILITY: made a motion to approve sewer and water availability for Bayhill, Section 6 in the amount of 44 EDU's each and not to exceed the average daily flow of 13,200 gallons. The motion was seconded by Steve Brown. All members voted aye. Motion carried. WALTER'S ROLLING ACRES AND ROLLING MEADOWS SUBDIVISION/ Mayor Johnson made a REIMBURSEMENT OF SEWER AVAILABILITY FEES: motion to approve the reimbursement of sewer availability fees as the money becomes available to all residents who owned parcels in the Walter's Rolling Acres and Rolling Meadows subdivisions when the annexation Ordinance, C-42, was entered for taxation and to whom city sanitary sewer service was not available to, at the time, and who were required by ordinance to connect to the sewer. The motion was seconded by Steve Brown. All members voted aye. Motion carried. The City Attorney was directed to prepare a resolution in accordance with IC 36-1-11-8. Mayor Johnson PERFORMANCE BOND RELEASE/WILLIAMSON RUN, SECTION 7: made a motion to approve the release of a performance bond for curbs in the amount of $21,000 for Williamson Run, Section 7. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the following CONTRACTS: contracts. The motion was seconded by Steve Brown. All members voted aye. Motion carried. 1. Re-new commissary vending machines contract in City Hall, Modern Vending Inc. 2. Amendment to Technical and Research Consulting Contract with Jan Hope for additional amount of $7,000. 3. Jack's Tool Rental Contract, Portable Toilet, Carmel Police Department in the amount of $69 per month. 4. Ghafari Engineering Services for Storm Drainage problems. No maximum amount was stated. 5. Ghafari Engineering Services for Old Town Infrastructure Improvements. Maximum amount of contract is $16,000. 6. A & F Engineering, Traffic Signal Design for Gray Road and 131st Street and Gray Road and 126th Street. Maximum amount of contract is $11,550. 7. Copyrite Equipment Maintenance and Supplies Agreement for DOCD. No maximum amount of contract was stated. Mayor Johnson made a motion to approve PEBSCO CONTRACT AMENDMENTS: the Board of Public Works as the plan administrator and the hardship committee for the PEBSCO 457 plans, effective April 1, 1994. The motion was seconded by Rick McKinney. Gordon Byers asked the Board to consider removing the terms, "non- elective plan and elective plan" from the language of the amendments. Byers explained the two plans held by the City with PEBSCO are identical and the numbers 1408 and 1420 that have been inadvertently assigned to these plans are not plan numbers but rather are accounting or funding numbers. The Board amended their motion to include Gordon's recommendations. All members voted aye. Motion carried. A letter would be sent to PEBSCO notifying them of the changes in the plan. Mayor Johnson made a POLICE AND FIREFIGHTER'S ASSOCIATION REQUEST: motion to allow sales persons from the Police and Firefighter's Association to contact uniformed police and firefighters concerning insurance needs. The Motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to CLAIMS REVIEW/SELF HEALTH PLAN: approve the claims for the self health plan in the amount of $38,413.10. The motion was seconded by Steve Brown. All members voted aye. Motion carried. EASTER EGG HUNT/CARMEL CLAY PARKS AND RECREATION PERMISSION TO USE Mayor Johnson CITY HALL LOBBY AND GROUNDS, SATURDAY APRIL 2, 1994: made a motion to approve the use of City Hall and grounds for the Parks Department's Easter Egg Hunt on April 2, 1994. The motion was seconded by Rick McKinney. All members voted aye. Mayor Johnson made a motion to approve April 3, 1994 as the rain date. The motion was seconded by Rick McKinney. Rick McKinney voted nay. All other members voted aye. Motion carried. A motion was made by Mayor Johnson to approve NATIONAL PRAYER DAY: the use of the fountain area of the city property for National Prayer Day on May 5, 1994. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. APPROVAL FOR NEW TRAFFIC LIGHT/SOUTH RANGE LINE ROAD AND EXECUTIVE Mayor Johnson made a motion to approve the location DRIVE/KROGER: of a new traffic signal at South Range Line Road and Executive Drive. The motion was seconded by Steve Brown. Rick McKinney voted nay. All other members voted aye. Motion carried. Mayor Johnson made a motion to recommend the ANNEXATIONS: annexation of the area outlined in the Haverstick Primary Plat, commonly known as the Tyner property, to the City Council. The land contains 245.924 acres and is located north of and adjacent to East 131st Street and west of and adjacent to River Road. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to recommend the annexation of the Shoemaker real estate to the City Council. The land contains 60 acres of real estate and is located west of and adjacent to Springmill Road, between 131st on the south and 136th Street on the North. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to recommend the annexation of a small parcel of real estate, 1.25 acres in size and constituting a part of lots 95, 96, 97 99 and 100 of the development known as Williamson Run, to the City Council. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. A letter from Wayne Ellis, residing at REQUEST ACCESS TO ALLEY: 541 North Range Line Road requesting access to the alley that runs North and South to the rear of his property was discussed. The Mayor stated this matter needed to go to the City Engineer's office for a recommendation. LOTS 1 AND 2/TIMBER CREST BEND/REQUEST FOR A REDUCTION OF 10 FEET Mayor Johnson made a motion to approve the OF UTILITY EASEMENT: reduction of 10 feet of easement for lots 1 & 2 of Timber Crest Bend. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Johnson stated this request does not affect the set back line. COMMERCIAL CURB CUT OFF OF HAVERSTICK ROAD/CARMEL CLAY SCHOOLS: Mayor Johnson made a motion to approve a curb cut off of Haverstick Road and the closing of three existing curb cuts off of 116th Street. The motion was seconded by Steve Brown. All members voted aye. Motion carried. Steve Brown made a motion to RESOLUTION INCREASING UTILITY BUDGET: approve the resolution to provide additional funds for five additional water hydrants and one ten inch valve at a cost of $5,100. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. CHANGE ORDER #2/ADD $10,800/96TH STREET LIFT STATION RELOCATION/ Mayor Johnson made a motion to WEITZEL CONSTRUCTION COMPANY: approve change order #2 in the amount of +$10,800 to the 96th Street Lift Station Relocation with Weitzel Construction Company. The motion was seconded by Rick McKinney. All members voted aye. Motion carried. Mayor Johnson made a motion to approve the GAZEBO REQUESTS: following uses for the Gazebo. The motion was seconded by Steve Brown. All members voted aye. Motion carried. 1. Melinda Hoesman, April 9, 11 a.m. - 6:30 p.m. 2. Brad Huber, April 15 (rain date of April 22), 6:00 p.m. - 11 p.m. Huber also requested the use of the sound system at a charge of $15 hour payable to Todd Luckoski, the technician. 3. Hamilton County Council for the Prevention of Child Abuse, April 26, 1994, 6 p.m. - 8:00 p.m. Mayor Johnson made a motion to BALL STATE UNIVERSITY AGREEMENT: approve a contract with Ball State University in the amount of $7,800 contingent upon approval of the Carmel City Council and the State Tax Commissioners and payable in accordance with state guidelines. The motion was seconded by Steve Brown. All members voted aye. Motion carried. There being no other business before the Board the meeting was duly adjourned. Respectfully submitted, ________________________________ Susan W. Jones, Clerk-Treasurer Approved, _________________________________ Presiding Officer ATTEST: __________________________________ Susan W. Jones, Clerk-Treasurer