HomeMy WebLinkAboutBPW 01-05-2000 MEETING NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, JANUARY 5, 2000 -- 10 A.M.
COUNCIL CHAMBERS / CARMEL CITY HALL
ONE CIVIC SQUARE
Notice is hereby given that the City of Carmel Board of Public
Works xx411 have its regularly scheduled meeting Wednesday,
JanuaD' 5, 2000, at 10 a.m. in the Council Chambers, City
Hall, One Civic Square.
The purpose of the meeting is city business.
CARMEL BOARD OF PUBLIC WORKS & SAFETY
MEETING AGENDA
WEDNESDAY, JANUARY 5, 2000 --10 A,M,
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MI, I, TING CALLED TO ORDER
APPROV,~L OF ~IINUTES
a. December 8, 1999 - Special Meeting
b. December 15, 1999 - Regular Meeting
2. BID/QU,~LllqCATION OPENINGS
PERFOR~L~kNCE RELEASES
a. Resolution BPXY-01-05-00-01; The Overture, Section 1; Water Mains, Sanitar_v
Sexvers; Tim Walsh, Estridge Development
b. Resolution BPXY-01-05-00-02; Chefs_' Tree Estates; Storm Sewers.'Drainage; Adam
Dellart, Keeler-Webb Associates
CONTtk~kCTS
a. Agreement for Professional Senices; RQAW Corp. (Engineering Services for
Cricket Knoll Lane Street Lighting); Kate Bo_vle-Weese, Cit_v Engineer
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to Use Gazebo for Graduation Open House; Beth Jeglum; Saturda_v, Ma_v
27, 2000, 12:00 p.m. to 7:00 p.m.
b. Request to Close Streets for Seven Foot Races; Mart_v Da_v, Runners Forum;
Saturda_vs in 2000; Februar_v 12, March 25, Ma_v 27, Jul_v 1, October 14, November
18, December 17
c. Request to Resen'e Entire City Hall Building for Maintenance; March 9, 2000;
5:30 p.m. to 12:00 a.m.; Dave Brandt, Cit_v Hall Facilities Manager
OTHER
a. Consent to Encroach; Residential Drivewa_v; Lot 33, L_vnwood Section 1; Jeffre_v
and Catherine Macke of 12533 Pebblepoint Pass
b. Request for Promotion; Officer Jeffre_v Homer to Sergeant; Chief Michael Fogart_v,
Police Department
7. AIXIOURN~FENT
CAR~vIEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, 3ANUARY 5, 2000 --10 A2vl,
COUNCIL CI-L~_~vlBERS / CITY I-L~_LL / ONE CIVIC SQUARE
ME~IBERS PRESENT
Mayor James Brainard, Board Members Billy ~Valker and Mary Ann Burke. Clerk-Treasurer Diana
Cordray and Deputy Clerk Robin Butler also artended.
Mayor Brainard called the meeting to order at 10:04 a.m.
APPROVAL OF MINUTES
Board Member Burke moved to approve the minutes from the December 8, 1999, Special Meeting
and the December 15, 1999, Regular Meeting. Board Member Walker seconded. The minutes were
approved 3-0.
BID/OUALIFICATION OPENINGS
2000 Police Car Bids: Police Chief Michel Fogarty recommended that the Board accept the bid from
Hare Chevrolet for the 2000 police coxs. He stated that the unit price was over $2,200 less than the
closest other bid. Mayor Brainard so moved. Board Member Walker seconded. The bid was
awarded to Hare Che~rolet 3-0.
PERFOR~vIANCE RELEASES
Mayor Brainard moved to approve the following resolutions:
Resolution BPW-01-05-00-01: The Overture, Section 1: Water Mains; Sanitary Sewers
Resolution BPW-01-05-00-02: Cherry Tree Estates: Storm Sewers,'Drainage
Board Member Walker seconded the motion to approve the resolutions. The resolutions were
approved 3-0.
CONTRACTS:
ARreement for Professional Services with RQA~V Corporation (Engineering Ser~-ices for Cricket
Knoll Lane Street Li~htina); Mayor Brainard moved to approve the a~eement which is a project
utilizing the City's Barrett Law propam. Board Member Burke seconded. The a~eement was
approved 3-0.
REOUEST TO USE CITY PROPERTY/CLOSE STREET:
Request to Use Gazebo for Graduation Open House by Beth Je~lum; Saturday; May 27; 2000; 12:00
p.m. to 7:00 p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded.
The request was approved 3-0.
Request to Close Streets for Seven Foot Races: Marry Day, Runners Forum; Saturdays in 2000 -
February 12, March 25, May 27, July 1, October 14, November 18 and December 17; Mayor
Brainard asked Police Chief Fogarty if the dates had been cleared by the Police Department. Chief
Fogarty indicated that they have been reviewed and approved by the Police Department. Mayor
Brainard moved to approve the request. Board Member Burke seconded. The request was approved
3-0.
Request to Reserve Entire City Hall Buildina for Maintenance by Dave Brandt, Facilities Manager;
Thursday, March 9, 2000:5:30 p.m. to 12:00 a.m.: Ma_vor Brainard moved to approve the request.
Board Member Walker seconded. The request was approved 3-0.
OTHER:
Mayor Brainard stated that he had received a Conflict of Interest Disclosure Statement from Nancy
Heck. This has been filed because her husband has a contract pending to do work for the City. The
Mayor stated that the Board does not need to approve the statement, they simply need to vote to
have the acceptance noted in the minutes. Mayor Brainard moved to reflect the acceptance in the
minutes. Board Member Burke seconded. The vote was 3-0. Clerk-Treasurer Diana Cordray asked
for clarification of this item and if it should be reflected in the minutes as an add-on item. Mayor
Brainard stated it should be an add-on item. Clerk-Treasurer Cordray also stated that her office has a
number of these forms on file that have not been brought before this Board for approval. Mayor
Brainard stated that the Conflict of Interest Disclosure Statements should be brought before the
Government Entity that deals with the issue in conflict.
Consent to Encroach: Residential Driveway: Lot 33, Lynwood Section 1; Jeffrey' and Catherine
Macke of 12533 Pebblepoint Pass: There was discussion between the Board and the contractor of
this project. Mayor Brainard moved approval of the consent with the conditions in the letter from
the City Engineer dated December 8, 1999. Mayor Brainard briefly explained the conditions to the
contractor. Board Member Walker seconded the motion to approve. The consent was approved 3-0.
Request for Promotion: Officer Jeffrey Homer to Sergeant: Chief Michael Fogarty of the Carmel
Police Department addressed the Board and recommended the promotion of Officer Jeffrey Homer
to Sergeant. Mayor Brainard moved to promote Officer Jeffrey Homer to Sergeant. Board Member
Walker seconded. The promotion was approved 3-0. Mayor Brainard then presented Officer Homer
with his new badge.
ADD ON ITE~IS
Second Lease Amendment with The Peak Group, Inc.; Ma_vor Brainard moved to approve the
Amendment. Board Member Burke seconded and stated that Clerk-Treasurer Cordray had
pointed out that a representative of The Peak Group had not signed the contract. Ma_vor
Brainard stated that was not an issue. Board Member Walker stated that he would vote in
favor as long as the exact address was added to the final contract when signed. The
amendment was approved 3-0.
Mart_v Day of Runners Forum discussed with the Board the possibility of a major race in
Carmel this year. Ma_vor Brainard stated that it would be good for Carmel and asked Mr. Day
to be sure to keep in touch about this possibility. Mr. Day also discussed the times of races that
take place in Carmel and are not sponsored by his company.
ADJOURN1MENT
The meeting was adjourned at 10:21 a.m..
Attes
Approved,
ames Brainard