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HomeMy WebLinkAboutBPW 01-05-2000 MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, JANUARY 5, 2000 -- 10 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE Notice is hereby given that the City of Carmel Board of Public Works xx411 have its regularly scheduled meeting Wednesday, JanuaD' 5, 2000, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is city business. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JANUARY 5, 2000 --10 A,M, COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MI, I, TING CALLED TO ORDER APPROV,~L OF ~IINUTES a. December 8, 1999 - Special Meeting b. December 15, 1999 - Regular Meeting 2. BID/QU,~LllqCATION OPENINGS PERFOR~L~kNCE RELEASES a. Resolution BPXY-01-05-00-01; The Overture, Section 1; Water Mains, Sanitar_v Sexvers; Tim Walsh, Estridge Development b. Resolution BPXY-01-05-00-02; Chefs_' Tree Estates; Storm Sewers.'Drainage; Adam Dellart, Keeler-Webb Associates CONTtk~kCTS a. Agreement for Professional Senices; RQAW Corp. (Engineering Services for Cricket Knoll Lane Street Lighting); Kate Bo_vle-Weese, Cit_v Engineer REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Gazebo for Graduation Open House; Beth Jeglum; Saturda_v, Ma_v 27, 2000, 12:00 p.m. to 7:00 p.m. b. Request to Close Streets for Seven Foot Races; Mart_v Da_v, Runners Forum; Saturda_vs in 2000; Februar_v 12, March 25, Ma_v 27, Jul_v 1, October 14, November 18, December 17 c. Request to Resen'e Entire City Hall Building for Maintenance; March 9, 2000; 5:30 p.m. to 12:00 a.m.; Dave Brandt, Cit_v Hall Facilities Manager OTHER a. Consent to Encroach; Residential Drivewa_v; Lot 33, L_vnwood Section 1; Jeffre_v and Catherine Macke of 12533 Pebblepoint Pass b. Request for Promotion; Officer Jeffre_v Homer to Sergeant; Chief Michael Fogart_v, Police Department 7. AIXIOURN~FENT CAR~vIEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, 3ANUARY 5, 2000 --10 A2vl, COUNCIL CI-L~_~vlBERS / CITY I-L~_LL / ONE CIVIC SQUARE ME~IBERS PRESENT Mayor James Brainard, Board Members Billy ~Valker and Mary Ann Burke. Clerk-Treasurer Diana Cordray and Deputy Clerk Robin Butler also artended. Mayor Brainard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES Board Member Burke moved to approve the minutes from the December 8, 1999, Special Meeting and the December 15, 1999, Regular Meeting. Board Member Walker seconded. The minutes were approved 3-0. BID/OUALIFICATION OPENINGS 2000 Police Car Bids: Police Chief Michel Fogarty recommended that the Board accept the bid from Hare Chevrolet for the 2000 police coxs. He stated that the unit price was over $2,200 less than the closest other bid. Mayor Brainard so moved. Board Member Walker seconded. The bid was awarded to Hare Che~rolet 3-0. PERFOR~vIANCE RELEASES Mayor Brainard moved to approve the following resolutions: Resolution BPW-01-05-00-01: The Overture, Section 1: Water Mains; Sanitary Sewers Resolution BPW-01-05-00-02: Cherry Tree Estates: Storm Sewers,'Drainage Board Member Walker seconded the motion to approve the resolutions. The resolutions were approved 3-0. CONTRACTS: ARreement for Professional Services with RQA~V Corporation (Engineering Ser~-ices for Cricket Knoll Lane Street Li~htina); Mayor Brainard moved to approve the a~eement which is a project utilizing the City's Barrett Law propam. Board Member Burke seconded. The a~eement was approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Gazebo for Graduation Open House by Beth Je~lum; Saturday; May 27; 2000; 12:00 p.m. to 7:00 p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Close Streets for Seven Foot Races: Marry Day, Runners Forum; Saturdays in 2000 - February 12, March 25, May 27, July 1, October 14, November 18 and December 17; Mayor Brainard asked Police Chief Fogarty if the dates had been cleared by the Police Department. Chief Fogarty indicated that they have been reviewed and approved by the Police Department. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Reserve Entire City Hall Buildina for Maintenance by Dave Brandt, Facilities Manager; Thursday, March 9, 2000:5:30 p.m. to 12:00 a.m.: Ma_vor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Mayor Brainard stated that he had received a Conflict of Interest Disclosure Statement from Nancy Heck. This has been filed because her husband has a contract pending to do work for the City. The Mayor stated that the Board does not need to approve the statement, they simply need to vote to have the acceptance noted in the minutes. Mayor Brainard moved to reflect the acceptance in the minutes. Board Member Burke seconded. The vote was 3-0. Clerk-Treasurer Diana Cordray asked for clarification of this item and if it should be reflected in the minutes as an add-on item. Mayor Brainard stated it should be an add-on item. Clerk-Treasurer Cordray also stated that her office has a number of these forms on file that have not been brought before this Board for approval. Mayor Brainard stated that the Conflict of Interest Disclosure Statements should be brought before the Government Entity that deals with the issue in conflict. Consent to Encroach: Residential Driveway: Lot 33, Lynwood Section 1; Jeffrey' and Catherine Macke of 12533 Pebblepoint Pass: There was discussion between the Board and the contractor of this project. Mayor Brainard moved approval of the consent with the conditions in the letter from the City Engineer dated December 8, 1999. Mayor Brainard briefly explained the conditions to the contractor. Board Member Walker seconded the motion to approve. The consent was approved 3-0. Request for Promotion: Officer Jeffrey Homer to Sergeant: Chief Michael Fogarty of the Carmel Police Department addressed the Board and recommended the promotion of Officer Jeffrey Homer to Sergeant. Mayor Brainard moved to promote Officer Jeffrey Homer to Sergeant. Board Member Walker seconded. The promotion was approved 3-0. Mayor Brainard then presented Officer Homer with his new badge. ADD ON ITE~IS Second Lease Amendment with The Peak Group, Inc.; Ma_vor Brainard moved to approve the Amendment. Board Member Burke seconded and stated that Clerk-Treasurer Cordray had pointed out that a representative of The Peak Group had not signed the contract. Ma_vor Brainard stated that was not an issue. Board Member Walker stated that he would vote in favor as long as the exact address was added to the final contract when signed. The amendment was approved 3-0. Mart_v Day of Runners Forum discussed with the Board the possibility of a major race in Carmel this year. Ma_vor Brainard stated that it would be good for Carmel and asked Mr. Day to be sure to keep in touch about this possibility. Mr. Day also discussed the times of races that take place in Carmel and are not sponsored by his company. ADJOURN1MENT The meeting was adjourned at 10:21 a.m.. Attes Approved, ames Brainard