HomeMy WebLinkAboutBPW 02-02-2000 MEETING NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, FEBRUARY 2, 2000 -- 10 A.M.
COUNCIL CHAMBERS / CARMEL CITY HALL
ONE CIVIC SQUARE
Notice is hereby given that the City of Carmel Board of Public
Works xx411 have its regularly scheduled meeting Wednesday,
FebruaD' 2, 2000, at 10 a.m. in the Council Chambers, City Hall,
One Civic Square.
The purpose of the meeting is city business.
CARMEL BOARD OF PUBLIC WORKS & SAFETY
MEETING AGENDA
WEDNESDAY, FEBRUARY 2, 2000 --10 A,M,
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MI, I, TING CALLED TO ORDER
APPROV,~L OF ~IINUTES
a. January 19, 2000 - Regular Meeting
Bm/QU.~L~CATION OPE~GS/A~V.~DS
a. 146TM Street XYater Main Relocation; John Duff', Utilities Manager
b. Single Axle Dump Truck and Tandem Axle Dump Truck; David I<21ingensmith,
Carmel Street Commissioner
c. 2000 Police Cars Lease Award; Chief Michael Fogart_v, Carmel Police Department
3. PERFORI~L~CE RELEASES
CONTRACTS
a. Contract for Indigent Defense Senices; Coots, Henke & Wheeler; Judge Gail
Bardach, Carmel City Court
b. Agreement for Professional Senices; Joe Cunning, ham (Format Water Utilities
Annual Water Quality Report for the Web); John Duff', Utilities Manager
c. Agreement for Professional Senices; Melanie Daxke (Test Soils and Acquire
Permitted Land for Land Application Propam); John Duff_v, Utilities Manager
d. Agreement for Purchase of Goods and Senices; The Davey Tree Expert Company
(Tree Trimming and Removal); Steve Engelking, Director of the Department of
Community Services
e. Agreement for Purchase of Goods and Senices; Haines & Company, Inc. (Criss-
Cross Directory Lease); Chief Douglas Callahan, Carmel Fire Department
f. Agreement for Purchase of Goods and Senices; Jacob-Diets, Inc. (Fire
Extinguishers Service); Chief Douglas Callahan, Carmel Fire Department
g. Professional Senices Agreement; Charlene Kelsey (Executive Secretaxial and
Administrative Assistance to DOCS); Steve Engelking, Director of Department of
Community Services
h. Agreement for Purchase of Goods and Senices; Minolta Business Systems, Inc.
(~laintenance A~eement); Chief Douglas Callahan, Carmel Fire Department
i. Agreement for Purchase of Goods and Senices; The Overhead Door Company of
Indianapolis, Inc. (Bay Doors Maintenance); Chief Douglas Callahan, Carmel Fire
Department
Agreement for Purchase of Goods and Senices; Par 5 Lawn Care (Chemical Lawn
Treatment); Chief Douglas Callahart, Carmel Fire Department
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to Use Caucus Room for Annual Meeting; Tuesda_v, Ma_v 9, 2000; 7:00
p.m. to 9:00 p.m.; Susan Creviston, Carmel Communit_v Pla_vers, Inc.
b. Request to Use Gazebo and Close Off Square for Big ~¥heel 500; Saturda_v, Ma_v
6, 2000; 7:00 a.m. to 5:00 p.m.; Sharon Stuart-Brown, Cannel Fire Department
Ladies Auxiliar_v
c. Request to Use Gazebo for ~¥edding; Saturda_v, September 30, 2000; 2:00 p.m. to
6:00 p.m.; Margttret Storm and Mark Snapp
OTI-~R
a. Request for Change Order ($50,895) to Moffitt Rehab Senices, Inc. (Sewer
Maintenance Project); John Duff', Utilities Manager
b. Request for Promotions; Officers Keith T. Freer, Robert E. Locke, Troy D. Smith
and David R. Vanderbeck to Patrol Officer First Class; Chief Michael Fogarty,
Carmel Police Department
c. Request for a Leave of Absence for One Year by Officer Charles Driver to Sen'e
in Kosovo; Chief Michael Fogarty, Carmel Police Department
d. Secondary Plat Approval; Ashbu~_' Park, Sections 1 and 3 and Spring Farms,
Section 3; Neal Smith, Pittman Partners
e. Secondary Plat Approval; Fairl~een Trace; Keith Lash, Schneider Corporation
f. ~¥ater Availability/Permission to Place ~¥ater Senice Line in Right-of-~¥ay;
Bethany Bible Chapel, 43 12 East 116th St.; Robert W. Logan, 57 Granite Dr.
7. ADJO~RN~FE?~T
CAR~IEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, EEBRUARY 2, 2000 --10 A.~I.
COUNCIL CI-IA~IBERS / CITY HALL / ONE CIVIC SQUARE
ME~IBERS PRESENT
Mayor James Brainard, Board Member Mary Ann Burke. Deputy Clerk Robin Butler also atEended.
Board Member Billy Walker was absent.
Mayor Brainard called the meeting to order at 10:08 a.m.
APPROVAL OF MINUTES
Board Member Burke moved to approve the minutes from the January 19, 2000, regular meeting.
Mayor Brainard seconded. The minutes were approved 2-0.
Mayor Brainard announced that the Board had received a copy of the Notice of Public Hearing of
City of Carmel Redevelopment Commission regarding enlargement of boundaries in economic
development areas. He asked Deputy Clerk Robin Butler to reflect this receipt in the minutes.
BID/OUALIFICATION OPENINGS
146th StreetWater~lainRelocation: Mayor Brainard opened and read the bids for this project as
follows:
Weitzel Construction Co., Inc.
Leland Roberrs Construction Co.
Re_~olds, Inc.
Gradex, Inc.
ISI -Infrastructure Systems, Inc.
Deichman Excavating
Atlas Excavating, Inc.
Culy Construction & Excavating
Bowen Engineering Corp.
Tramco, Inc.
Fox Contractors Corp.
Trotter Construction
Eagle Valley, Inc.
Corbitt & Sons Construction Co.
Poindexter Excavating, Inc.
Titan Contracting, Inc.
$1,056,555.00
$,1067,830.00
$1,194,875.00
$1,024,200.00
$1,016,370.00
$1,032,000.00
$1,179,780.00
$1,088,103.00
$1,395,000.00
$1,019,281.00
$ 997,730.00
$1,248,823.67
$1,125,685.00
$1,120,425.00
$1,070,000.00
$1,081,319.00
Mayor Brainard gave the bid packets to John Duff_v, Utilities Manager to review and report on at a
later date.
Sinale Axle Dump Truck and Tandem Axle Dump Truck: Mayor Brainaxd opened and read the one
bid received for the project:
Circle City GMC TrucE:
Single Axle: $51,488.00
Tandem Axle: $59,588.00
Trade In: $10,000.00
Mayor Brainard gave the bid packet to David Klingensmith, Street Commissioner to review and
report on at a later date.
PERFORI~IANCE RELEASES
There were none.
CONTRACTS:
Contract for Indiaent Defense Services with Coots, Henke & Wheeler; Mayor Brainard moved to
approve the a~eement. Board Member Burke seconded. The a~eement was approved 2-0.
A~reement for Professional Services with Joe Curminaham (Format Water Utilities Annual Water
Quality Report for the Web); Mayor Brainard moved to approve the a~eement. Board Member
Burke seconded. The a~eement was approved 2-0.
A~reement for Professional Services with Melanie Darke (Test Soils and Acquire Permitted Land
for Land Application Propam); Mayor Brainard moved to approve the a~eement. Board Member
Burke seconded. The a~eement was approved 2-0.
A~reement for Purchase of Goods and Services with The Davev Tree Expert Company (Tree
Trimming and Removal); Mayor Brainard moved to approve the a~eement. Board Member Burke
seconded. The a~eement was approved 2-0.
A~reement for Purchase of Goods and Services with Haines & Company, Inc. (Criss-Cross
Directory Lease); Mayor Brainaxd moved to approve the a~eement. Board Member Burke
seconded. The a~eement was approved 2-0.
A~reement for Purchase of Goods and Services with Jacob-Diets, Inc. (Fire Extinguishers Service);
Mayor Brainard moved to approve the a~eement. Board Member Burke seconded. The a~eement
was approved 2-0
Professional Services A~reement with Charlene Kelsev (Executive Secretarial and Administrative
Assistance to DOES); Mayor Brainard moved to approve the a~eement. Board Member Burke
seconded. The a~eement was approved 2-0.
A~reement for Purchase of Goods and Services with Minolta Business Systems, Inc. (~laintenance
A~eement); Mayor Brainard moved to approve the a~eement. Board Member Burke seconded.
The a~eement was approved 2-0.
A~reement for Purchase of Goods and Services with The Overhead Door Company of Indianapolis~
Inc. (Bay Doors Maintenance); Mayor Brainard moved to approve the a~eement. Board Member
Burke seconded. The a~eement was approved 2-0.
A~reement for Purchase of Goods and Ser~-ices with Par 5 Lawn Care (Chemical Lawn Treatment);
Mayor Brainard moved to approve the a~eement. Board Member Burke seconded. The a~eement
was approved 2-0.
REOUEST TO USE CITY PROPERTY/CLOSE STREET:
Mayor Brainard moved to approve the following requests:
ReQuest to Use Caucus Room for Annual Meeting: Susan Creviston, Carmel Community
Players, Inc.; Tuesday, May 9, 2000; 7:00 p.m. to 9:00 p.m.
ReQuest to Use Gazebo and Close Civic Square for Bi~ Wheel 5000; Sharon Stuart-Brown,
Carmel Fire Department Ladies Auxiliary; Saturday, May 6, 2000; 7:00 a.m. to 5:00 p.m.
Request to Use Gazebo for Wedding: Margaret Storm and Mark Snapp; Saturday, September
30, 2000; 2:00 p.m. to 6:00 p.m.
Board Member Burke seconded the motion to approve. The requests were approved 2-0.
OTHER:
Request for Chan~e Order ($50,895) to Moff~tt Rehab Ser~-ices, Inc. (Sewer Maintenance Project);
Mayor Brainard moved to approve the request. Board Member Burke seconded. John Duff_v,
Utilities Manager briefly explained the reason for the Change Order and stated that this does
complete the contract. The request was approved 2-0.
Request for Promotions of Officers Keith T. Freer, Robert E. Locke, Tro~' D. Smith and David R.
Vanderbeck to Patrol Officer First Class; Mayor Brainard moved to approve the request. Board
Member Burke seconded. Chief Michael Fogarty recommended the officers for promotion. The
request was approved 2-0.
Request for a Leave of Absence for One Year by Officer Charles Driver to Serve in Kosovo: Mayor
Brainard moved to approve the request. Board Member seconded. Chief Michael Fogart_v, Cannel
Police Department explained the request. Barb Lamb, Director of Human Resources addressed the
Board regarding Officer Driver's request for Health Insurance in his absence. Ms. Lamb stated that
the Personnel Handbook provides for the Board to vote to keep his insurance in effect but that
Officer Driver will be required to pay 100 percent of the insurance premiums. Mayor Brainard
moved to allow Officer Driver to keep his insurance through the City of C armel by paying 100
percent of the premiums. Board Member Burke seconded. The motion was approved 2-0. The
motion to approve the request for leave of absence was approved 2-0.
Secondary Plat Approval; Ashbury Park Sections 1 and 3 and Spring Farms, Section 3; Mayor
Brainard moved to approve the plat. Board Member Burke seconded. The plat was approved 2-0.
Secondary Plat Approval: Fair~reen Trace; Mayor Brainard moved to approve the plat. Board
Member Burke seconded. The plat was approved 2-0.
Water Availability.'Permission to Place Water Ser~-ice Line in Ri~ht-of-Wa~'; Bethan~' Bible Chapel,
43 12 East 116th St. ' Mayor Brainard moved to approve the request with the conditions mentioned in
the letter from the City Engineer dated January 26, 2000. Board Member Burke seconded. The
request was approved 2-0.
ADD ON ITEMS
Annual Maintenance Contract with Braden Business Systems; Mayor Brainard moved to approve
the contract. Board Member Burke seconded. The contract was approved 2-0.
Policy Termination Notification of the Hartford; Mayor Brainard moved to approve the termination.
Board Member Burke seconded. The termination was approvcd 2-0.
Mayor Brainard moved to reconsider the Request to Use the Gazebo on Saturday, September 30,
2000. The Carreel International Arts Festival is scheduled for that weekend and the grounds will be
in use. The request for use was denied.
ADJOURNMENT
The meeting was adjourned at 10:30 a.m..
Resp~tfully submitted,
Approved,
yo /~r james/: ...5_)
Brainard