The URL can be used to link to this page

Home My WebLink AboutCCM-02-07-00 CAR~IEL CITY COUNCIL MEETING AGENDA MONDAY, FEBRUARY 7, 2000-7:00 P.~I. COUNCIL CfLA_~IBERS / CITY }LA_LL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY E~IPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. January 19, 2000 - Special Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, ~L~_YORAL AND CLERK-TREASURER CO~I~IENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAI~IS · Pa3Toll · General Claims Retirement 9. CONINIITTEE REPORTS 10. OLD BUSINESS 11. PUBLIC HEARINGS 12. NEW BUSINESS a. Resolution CC-02-07-00-01; A Resolution Approving Payment of Construction Costs for Hazel Dell Bond Project ($100,084. 13 for Pennsylvania St. Construction Services and $25,253.11 for Landscaping Fees for Hazel Dell Pkwy); Kate Boyle-Weese, City Engineer b. Resolution CC-02-07-00-02; A Resolution Approving Payment of Pennsyh'ania St. Rights-of-XVay ($56,748.00, $101,685.00 and $98,690.00); Kate Boyle-Weese, City Engineer c. Resolution CC-02-07-00-03; A Resolution Approving Enlargement of Boundaries in Economic Development Areas and Taking Other Action Related Thereto; Mayor James Brainard 13. d. Resolution CC-02-07-00-04; A Resolution Approving Payment of Construction Costs for Hazel Dell Bond Project(S117:369.97 for Pennsylvania St. Construction Services); Kate Boyle-Weese: City Engineer OTHER BUSINESS a. Mayoral Appointments; Wellhead Protection Committee and Carmel Economic Development Committee b. Council Appointments; Hamilton Count_v Solid Waste Board and Carmel Economic Development Committee c. Update and Demonstration of GIS Project; TerD' Krueskamp: Carmel GIS Department and Scott Stephens, Beam: Longest and Neff 14. ANNOUNCE~IENTS 15. EXECUTION OF DOCUI~IENTS 16. ADJOURNSlENT CAR~IEL CITY COUNCIL MEETING MINUTES MONDAY, FEBRUARY 7, 2000 - 7:30 P.~I. COUNCIL Cf[~_~IBERS / CITY }[~_LL / ONE CIVIC SQUARE ME~IBERS PRESENT: Mayor James Brainard; Councilors Keyin Kirby, John Koven, Bob Battreall, Luci Snyder, Ron Carter and Wayne Wilson. Clerk-Treasurer Diana Cordray and Deputy Clerk Robin Butler also artended. Council President Norm Rundle was absent. Councilor Luci Snyder called the meeting to order at 7:08 p.m. Councilor Carter lead the invocation. Councilor Snyder led the Pledge of Allegiance. APPROVAL OF MINUTES: Councilor Wilson moved to approve the minutes of the January 19, 2000, Special Meeting Councilor Koven seconded. Clerk-Treasurer Diana Cordray amended the amounts of the Claims, removing the amount of $432,650.16. Councilor I<:oven seconded. The amendment was approved 6-0. The minutes were approved 4-0 (Councilors Battreall and Carlet abstained). RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Dick Frost of 507 Stonehedge Dr. addressed the council in opposition to the current circumstances regarding the Presiding Officer. Barb Richards of 934 Shea with the League of Women Voters of Hamilton County gave a Public Service Announcement regarding a Legislative Round-Up on Thursday, February 10, 2000 at 7:30 p.m. to be held at the Westfield Public Safety Building at 17535 Dartown Road. She stated that there will be legislators representing Hamilton County in the General Assembly present to talk about bills in progress and answer questions. COUNCIL~ ~L~_YORAL AND CLERK-TREASURER CO~I~IENTS/OBSERVATIONS: Councilor Battreall stated that he believes by having its own Presiding officer, the Council is not following Indiana law. CLAI~IS: Councilor Carter moved to approve Pa3Toll Claims in the amount of $480,842.44 and General Claims in the amount of $779,537.88. Councilor Wilson seconded. Claims were approved 6-0. CO~I~IITTEE REPORTS: Councilor Snyder requested permission to introduce an individual that she would like to nominate for the Economic Development Committee. There was no objection. She introduced Mark Mitchell. Mr. Mitchell approached the podium and introduced himself to the Council and answered several questions. Councilor Kirby asked if the Council would allow him to back up to the Council C)bservations section. There was no objection. Councilor Kirby briefly addressed the issue of the Presiding Officer and explained the Council's intentions. He stated that this evening Mayor has chosen not to perform the duties of opening and closing the Council meeting. OLD BUSINESS: There was none. PUBLIC HEARINGS: There was none. NEW BUSINESS: Councilor Sn_vder announced Resolution CC-02-07-00-01' A Resolution Approving Payment of Construction Costs for HEel Dell Bond Project ($100~094.13 for Penns_vh'ania St. Construction Services and $25~253.11 for Landscaping Fees for HEel Dell Parkwa_v). Councilor I~irb_v moved to introduce the resolution. Councilor Eoven seconded. Clerk-Treasurer Cordra_y stated that she received a correction to one item from the Cit_Y Engineers Office toda_Y. The correction stated that the amount to be paid to Sundown Gardens should actuall_Y be paid to Milestone Contractors. Ms. Cordra_y said some of the supporting documents still reflected Sundown Gardens. There was further Council discussion. Councilor Battreall moved to change the name of the contractor from Sundown Gardens to Milestone Contractors and that Ms. Cordra_y should veri~' the correct vendor before pa_Yment is made. Councilor Kirby seconded. The amendment was approved 6-0. Resolution CC-02-07-00-01 was approved 6-0. Councilor Sn_vder announced Resolution CC-02-07-00-02' A Resolution Approving Payment of Pennsylvania St. Rights-of-Way ($56~74g.00~ $10L6~5.00 and $9~690.00). Councilor Battreall moved to approve the resolution. Councilor Wilson seconded. Resolution CC-02-07-00-02 was approved 6-0. Councilor Sn_vder announced Resolution CC-02-07-00-03' A Resolution Approving Enlargement of Boundaries in Economic Development Areas and Takin~ Other Action Related Thereto. Councilor Kirby moved to introduce the resolution. Councilor Battreall seconded. Rick Roesck President of the Carmel Redevelopment Commission presented a summar_v of the resolution. Neil Steinbart of Barnes and Thornburg gave a presentation to the Council which showed proposed changes. Resolution CC-02- 07-00-03 was approved 6-0. Councilor Carter commended Mr. Roesch for his work on the Carmel Redevelopment Commission. Councilor Sn_Yder also thanked the Redevelopment Commission for their effort. Councilor Snyder announced Resolution CC-02-07-00-04 A Resolution Approving Payment of Construction Costs for Hazel Dell Bond Proiect ($117~369.97 for Pennsylvania St. Construction Services). Councilor Battreall moved to approve the resolution. Councilor Eoven seconded. Councilor Eirby clarified that although the name of the bond project is ~azd Ddl Bond Proj~ct~ this particular payment is for work on Pennsylvania Street. Resolution CC-02-07-00-04 was approved 6-0. ,4t this tirn~ Councilor Snyd~r apologized for skipping a s~ction of th~ ag~nda and r~turn~d to Committee Reports. Councilor Eoven presented a report from the Finance Committee. He presented two issues to the Council for their consideration: Clay Township Trusteels joinder payment and the International Arts Festival financial situation. Councilor Carter requested apoint of order regarding discussion of items not on the agenda. Councilor Kirby moved that the issues brought to the Council by the Finance Committee be added to the agenda. He stated that a majority vote was needed to add the items to the agenda. The motion was approved 6-0. Councilor Wilson stated that he believed the issue is that the Township was in default of a contract which clearly states that the full payment be made by December 3 1~t. The current contract does not provide for an amended amount. He suggested the contracts be updated if there is a way to calculate a more accurate amount to be paid by the Township. There was Council discussion regarding the joinder payment from the Township. Councilor Kirby moved to not take any action on this matter. Councilor Battreall seconded. The motion was approved 5-1. Councilor Wilson voted against the motion. Councilor Snyder asked Ms. Cordray to approach the Board of Public Works and request that the contracts be revised to more accurately reflect a time frame that the Clerk-Treasurer's Office and the Township Trustee's Office need to settle payments and to report back to the Council once those changes are made. Councilor Koven asked Clerk-Treasurer Cordray to report on the Intemational Arts Festival issue. Ms. Cordray stated that she had contacted businesses and asked them to confirm amounts owed to them by the Arts Festival. She stated that she had heard from most of the vendors. Ms. Cordray also stated that upon closer inspection, it was discovered that several invoices totaling over $10,000 had been submitted and paid by City funds in the past year. She asked the Council what action they would like for her to take on the invoices. There was Council discussion. Councilor Kirby stated that he would like an independent CPA firm, not previously used by the Council, Mayor or Clerk-Treasurer, to audit the Intemational Arts Festival books. Alter that audit, the issue should be brought back to Council for further consideration. OTHER BUSINESS: Mayoral Appointments: Mayor Brainard stated he would like the Council to voice their appointments before he does. Council Appointments: Councilor Kirby nominated Council President Norm Rundie to the Hamilton County Solid Waste Board. Councilor Battreall seconded. Council President Norm Rundle was approved 6-0. Councilor Wilson introduced Bob Smith and Robert Land as interested parties to serve on the Carreel Economic Development Committee. Councilor Snyder nominated Mark Mitchell. Councilor Kirby seconded. Mark Mitchell was approved 6-0. Mayoral Appointments: Mayor Brainard stated he was not prepared to make any nominations at this time. Update and Demonstration of GIS Project. Terry Krueskamp with the Carmel GIS Department and Scott Stephens of Beam, Longest and Neff gave a presentation to the Council of the City-wide GIS system and the Internet GIS system. Councilor Battreall commended Ms. Krueskamp on all her hard work. ADJOURNMENT: The meeting was adjourned at 9:50 p.m., pending the execution of documents. Respectfully submitted, Clerk-Treasurer Diana L. Cord~3y, IAMC Attest: /"'; " .? ,~ Clerk-Treasurer Diana L. Cordra~C Approved,