HomeMy WebLinkAboutBPW 03-15-2000 MEETING NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, MARCH 15, 2000 -- 10 A.M.
COUNCIL CHAMBERS / CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF C,~Ri~iEL BO,~RD OF
PUBLIC WORKS WILL HAVE ITS REGUL?uRLY SCHEDULED MEETING
WEDNESDAY~ /VL~RCH 15~ 2000~ AT 10 A,l%I, IN THE COUNCIL
CHAI%IBERS~ CITY I-L~LL~ ONE CIVIC SQU.~RE,
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
CARMEL BOARD OF PUBLIC WORKS & SAFETY
MEETING AGENDA
WEDNESDAY, MARCH 15, 2000 --10 A,M,
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MI, I, TING CALLED TO ORDER
APPROV,~L OF ~IINUTES
a. February 24, 2000 - Executive Session and SpecioJ Meeting
b. March 1, 2000 - Regular Meeting
Bm/ QU.~LIFICATION OPENINGS / A~V.~RDS
a. Old Meridian Water Main Improvements; John Duff_v, Utilities Manager
b. Award for Sewer TV Inspection System; John Duff_v, Utilities Manager
c. Award for 2000 Hazel Dell Parkway Maintenance Contract; David Klingensmith,
Street Superintendent
PERFORI~L~kNCE RELEASES
a. Resolution BP~Y-01t-15-00-01; The Josie Building; Chase Court Sidewalks;
Michael O'Brien, O'Brien Enterprises
CONTtL~kCTS
a. Interlocal Agreement with ~Yestfield and Hamilton County Drainage Board;
Cool Creek Drainage Stud_v; Kate Boyle-Weese, City Engineer and Kent Ward,
Hamilton County Surveyor
b. Agreement for Professional Senices; Cleland Environmental Engineering, Inc.
(Upgrade Non-Potable Water System); John Duff_v, Utilities Manager
c. Agreement for Professional Senices; Frakes Engineering, Inc. (Engineering
Services) John Duff', Utilities Manager
d. Agreement for Professional Senices; Industrial Laundry & DR' Cleaning,
Inc.(Walk Off Matt Ser~-ice); Chief Douglas Callahan, Carmel Fire Department
e. Agreement for Purchase of Goods and Senices; Industrial Marketing Group
(Replace and Revise Radiant Heat Truck Bay); Chief Douglas Callahan, Carmel Fire
Department
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to Use Caucus Room for Homeowners Association Meeting; Tuesday,
March 28, 2000; Michael P. Connerton, President of Cricket Knoll Homeowners
Association
Request to Use Caucus Room for Farmer's Market Committee Monthly
Meeting; April 19, May 17, September 20, October 18, November 15 and December
20, 2000; 6:00 p.m. to 9:00 p.m.; Ronald Carlet, Vice President of the Cannel
Farmers Market Committee
Request to Use Gazebo for ~Vedding; Saturday, October 14, 2000; 12:45 p.m. to
2:00 p.m.; Scott Heinold and Caxolyn Baker
Request to Use Gazebo for Picnic; Tuesday, Jul_v 11, 2000; 9:00 a.m. to 2:00 p.m.;
Shepherd Center of Caxmel, Inc.
Request to Use Gazebo for ~Vedding; Saturday, October 7, 2000; 2:30 p.m. to 4:00
p.m.; Erica Denn_v
OTI-I~R
a. Request for Promotion; Officer Scott Pilkington to Master Patrol Officer; Chief
Michael Fogart_v, Carmel Police Department
b. Request to Hire Probationary Firefighters; Chief Douglas Callahan, Carmel Fire
Department
c. Request for ~Vater and Sanitary Sewer Availability; The Providence at Old
Meridian, Swimming Pool and Leasing Facilit_v; L_~nette Williams, Buckingham
Properties, Inc.
d. Secondary Plat Approval; MISO Corporation, Lot 1, Block 7 CS&TP; Jamie L.
Poczekay, P.E., American Consulting Engineers
e. Request for Commercial Curb Cut; Hamilton Crossing Boulevard at 126th Street;
Enlarge Existing Curb Cut at Hamilton Crossing Intersection; James D. Piggott, Jr.,
P.E., Woolpert LLP
f. Request for Curb Cut Expansion; Carmel Drive Entrance, Equicor Fidelit_v Office
Building; Robert R. Olson, CSO Engineers
7. ADJ'OUI~IENT
CAR~IEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, MARCH 15, 2000 - 10:00 A.~I.
COUNCIL CHA~IBERS / CITY HALL / ONE CIVIC SQUARE
ME}IBERS PRESENT
Mayor James Brainard; Board Member Mary Ann Burke; Deputy Clerk Robin Butler also artended.
Mayor Brainard called the meeting to order at 10:07 a.m.
APPROVAL OF MINUTES
Mayor Brainard corrected the executive session minutes of February 24, 2000 to reflect a beginning
time of 1: 12 p.m. and an ending time of 1:44 p.m. He moved to amend and approve the minutes of
the executive session and special meeting of February 24, 2000. Board Member Burke seconded.
The minutes were approved 2-0.
Mayor Brainard moved to approve the minutes of the March 1, 2000 regular meeting. Board
Member Burke seconded. The minutes were approved 2-0.
BID/OUALIFICATION OPENINGS
Old Meridian Water Main Improvements: Mayor Brainard read the bids received for this project as
follows:
Stazmpco Construction
Corbin & Sons
Reynolds, Inc.
Fox Contractors
Leland Roberrs
Cooley Construction
Dikeman Excavating
Eagle Valley, Inc.
Whitesel Construction Co.
Infrastructure Systems
$366,234,50
$388,715.00
$395000.00
$398945.00
$369337.60
$356885.00
$328625.00
$271047.50
$343698.00
$369486.50
$360338.00
Mayor Brainard gave the bids to Paul Pace of the Utilities Department to review and report on at a
later meeting.
Award for Sewer TV Inspection System: Jim Haag of the Utilities Department recommended that
Aries Industries, Inc. be awarded the bid as the lowest, most responsive bidder at $37,962.00.
Mayor Brainard moved as such. Board Member Burke seconded. The bid was awarded to Aries
Industries, Inc. 2-0.
Award for 2000 Hazel Dell Parkway Maintenance Contract: David Klingensmith, Street
Commissioner recommended that The Brickman Group, Ltd. be awarded the bid as the lowest, most
responsive and responsible bidder at $76,100.00. Mayor Brainard moved as such. Board Member
Burke seconded. The bid was awarded to The Brickman Group, Ltd. 2-0.
PERFORi~IANCE RELEASES
Resolution BP%V-03-15-00-01: The Josie Building: Chase Court Sidewalks: Mayor Brainard moved
to approve the resolution. Board Member Burke seconded. The resolution was approved 2-0.
CONTRACTS:
Interlocal A~reement with Westfield and Hamilton County Drainage Board (Cool Creek Drainage
Study): Mayor Brainard moved to approve the a~eement. Board Member Burke seconded. The
agreement was approved 2-0.
A~reement for Professional Services with Cleland Environmental Engineering, Inc. (Upgrade Non-
Potable Water System): Mayor Brainard moved to approve the agreement. Board Member Burke
seconded. The a~eement was approved 2-0.
A~reement for Professional Services with Frakes Engineering, Inc. (Engineering Services): Mayor
Brainard moved to approve the agreement. Board Member Burke seconded. The a~eement was
approved 2-0.
A~reement for Professional Services with Industrial Laundry & Dry Cleaning, Inc. (Walk Off Matt
Service): Mayor Brainard moved to approve the a~eement. Board Member Burke seconded. The
agreement was approved 2-0.
A~reement for Purchase of Goods and Ser~'ices with Industrial Marketing Group (Replace and
Revise Radiant Heat Truck Bay): Mayor Brainard moved to approve the a~eement. Board Member
Burke seconded. The a~eement was approved 2-0.
REOUEST TO USE CITY PROPERTY/CLOSE STREET:
Request to Use Caucus Room for Homeowners Association Meeting; Michael P. Connerton,
President of Cricket Knoll Homeowners Association: Tuesday, March 28, 2000: Mayor Brainard
moved to approve the request. Board Member Burke seconded. The request was approved 2-0.
Request to Use Caucus Room for Farmer's Market Committee Monthly Meeting; Ronald CarEer,
Vice President of the Carmel Farmers Market Committee: April 19, May 17, September 20, October
18, November 15 and December 20, 2000:6:00 p.m. to 9:00 p.m.:. Mayor Brainard moved to
approve the request. Board Member Burke seconded. The request was approved 2-0.
Request to Use Gazebo for Wedding: Scott Heinold and Carolyn Baker; Saturday, October 14, 2000;
12:45 p.m. to 2:00 p.m.: Mayor Brainard moved to approve the request. Board Member Burke
seconded. The request was approved 2-0.
Request to Use Gazebo for Picnic: Shepherd Center of Carmel, Inc.; Tuesday, July 11, 2000; 9:00
a.m. to 2:00 p.m.; Mayor Brainard moved to approve the request. Board Member Burke seconded.
The request was approved 2-0.
Request to Use Gazebo for Wedding: Erica Denny: Saturday, October 7, 2000; 2:30 p.m. to 4:00
p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request
was approved 2-0.
OTHER:
Request for Promotion: Chief Michael Fogart_v, C~mel Police Department Scott Pilkington to
Master Patrol Officer. Mayor Brainard so moved. Board Member Burke seconded. Officer
Pilkington was promoted 2-0.
Request to Hire Probationary Fireflybiers: Chief Douglas Callahart, Carmel Fire Department
corrected the request letter by removing Joshua Kemson and adding that Michael Brisco and Scott
Stroup are both pending PERF approval. Mayor moved to approve the request pending the PERF
approval. Board Member Burke seconded. The request was approved 2-0.
Request for Water and Sanitary Sewer Availability: The Providence at Old Meridian; Swimming
Pool and Leasin~ Facility: Mayor Brainard moved to approve the request. Board Member Burke
seconded. The request was approved 2-0.
Request for Secondary Plat Approval: MISO Corporation: Lot 1. Block 7 CS & TP: Mayor Brainard
moved to approve the plat, based upon the letter from the City Engineer dated March 7, 2000. Board
Member Burke seconded. The plat was approved 2-0.
Request for Commercial Curb Cut: Hamilton Crossin~ Boulevard at 126th St.; Enlarge Existing Curb
But at Hamilton Crossin~ Intersection: Mayor Brainard moved to approve the request, based upon
the conditions stated in the letter from the City Engineer dated March 9, 2000. Bo~d Member
Burke seconded. The request was approved 2-0.
Request for Curb Cut Expansion: Carmel Drive Entrance. Equicor Fidelity' Office Building: Mayor
Brainard moved to approve the request, based upon the conditions stated in the letter from the City
Engineer dated March 9, 2000 and the conditions mentioned in November. Board Member Burke
seconded. The request was approved 2-0.
ADD ON ITE~IS
Addendum No. 1 to Lease A~reement with Vertical Real Estate. Inc.: [This add-on item ~v'as
received in the Cleric-Treasurer's O~ce the morning olaf arch ] 4th from the Department of La~vL]
Mayor Brainard moved to approve the addendum. Board Member Burke seconded. The addendum
was approved 2-0.
Lease A~reement with Omnipoint Communications (Existin~ PCS.'Cellular Tower: ['This item ~v'as
received in the Cleric-Treasurer's O~ce the morning olaf arch ] 4th, from the Department of La~v]
Mayor Brainard asked John Molitor for a report on this issue. The Mayor stated that David
Klingensmith, Street Superintendent had expressed concerns about the stability of the tower and
asked for an engineer's opinion of the stability. Mr. Molitor stated that opinion had not been
secured. Mayor Brainard moved to table the lease a~eement. Board Member Burke seconded. The
agreement was tabled 2-0.
Professional Services A~reement with Meid Compton Realty Co. (Appraisal of 3~a St. SW Property'):
[This item ~v'as received in the ClerbTreasurer's Office at ]:]S p.m. on ,~farch ](Th from the
Department of La~v] Mayor Brainard moved to approve the agreement. Bo~d Member Burke
seconded. The a~eement was approved 2-0.
Request to Use Council Chambers for Parkside Village Homeowners Association Meeting;
Wednesday, April 12, 2000; 6:30 to 8:45 p.m.: Mayor Brainard moved to approve the request.
Board Member Burke seconded. The request was approved 2-0.
ADJOURNMENT
The meeting was adjoumed at 10:37 a.m.
Respectfully submitted,
D~ana L Cordray IAMC
Cterk-T;easurer '
Diana L. Cordray, IAMC /~
Clerk-Treasurer
Appro ed,
ames Brainard