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HomeMy WebLinkAboutBPW 03-01-2000MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MARCH 1, 2000 -- 10 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF C,~Ri~iEL BO,~RD OF PUBLIC WORKS WILL HAVE ITS REGULA_RLY SCHEDULED MEETING WEDNESDAY~ ~VL~RCH 1~ 2000~ ,AT 10 A. 1%I. IN THE COUNCIL CHAI%IBERS~ CITY I-LALL~ ONE CIVIC SQU,~RE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 1, 2000 --10 A,M, COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MI, I, TING CALLED TO ORDER APPROV,~L OF ~IINUTES a. February 16, 2000 - Regular Meeting Bm/ QU.~LB~C.~TION OPE~GS / AW.~DS a. Sewer TV Inspection System; John Duff_v, Utilities Manager b. Award for 146th St. ~Yater Main Relocation; John Duff_v, Utilities Manager PERFORI~L~'~CE RELEASES a. Resolution BP~Y-01t-01-00-01; The Overture, Section 1; Storm Sewers.'Drainage; Cort Crosby, The Schneider Corporation CONTI~XCTS a. Agreement for Purchase of Goods and Senices; Beasley Tree Service (Tree Removal); Steve Engelking, Director of the Department of Community Services b. Agreement for Purchase of Goods and Senices; The Polished Pen (Research, Writing and Editing for City of Carmel Communications [Nancy Heck]); Douglas Haney, City Attorney c. Professional Senices Agreement; Property Analyst, Inc. (Appraisal Services); Joseph Staehler, Department of Administration REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Caucus Room for Census Testing; Friday, March 3~a, Monday, M~ch 13th, Tuesday, March 21~t and Wednesday, March 2~th, 2000; Lois Schlehsker b. Request to Use Gazebo for ~Yedding; Saturday, July 22, 2000; 1:00 p.m. to 6:00 p.m.; William B. Rogers c. Request to Use Caucus Room for Ivy Tech Mathematics Class; Thursday, April 2000; 5:30 p.m. to 8:30 p.m.; Richard Longwell OTI-IER a. Public Heating; Order to Repair for 211 North Rangeline Road; Douglas C. Haney, City Attorney b. Public Heating; Order to Repair for 741 North Rangeline Road; Douglas C. Haney, City Attorney c. Public Heating; Order to Repair 141 North Rangeline Road; Douglas C. Haney, City Attorney f. g- h. i. j. Request for Promotion; Officers J. Buttier, M. DeLong, E. Frenzel, B. Gipson, A. Holden, T. Lenze, Jr., B. Marcum, J. McNab, J. Price from 3~d Class to 2nd Class Firefipdaters, Chief Douglas Callahart, Carmel Fire Department Request for ~Yater and Sanitary Sewer Availability; The Lakes at Hazel Dell, Section 3; Keith Lash, The Schneider Corporation Request for ~Yater and Sanitary Sewer Availability; The Lakes at Hazel Dell, Section 4; Keith Lash, The Schneider Corporation Request for ~Yater and Sanitary Sewer Availability; Brooks Landing, Section 2; Keith Lash, The Schneider Corporation Request for ~Yater and Sanitary Sewer Availability; Brooks Landing, Section 3; Keith Lash, The Schneider Corporation Request for Open Pavement Cut; Gas Main Extension Tie-in; South Side of 126th St., West of Jeffties Place; J.H. Scott, Indiana Gas Compan_v Request to Block Traffic Lane; Westbound Lane of 116th Street; Directional Bore for Fiber Optic Cable; Heather Richmond, Cruz-Cell, Inc. 7. AD,3'OUI~IENT CAR~IEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, ~[A_RCH 1, 2000 - 10:00 A.~I. COUNCIL CI-LA_~IBERS / CITY I-LA_LL / ONE CIVIC SQUARE ME~IBERS PRESENT Mayor James Brainard, Board Members Billy ~Valker and Mary Ann Burke; Deputy Clerk Robin Butler also artended. Board Member Walker called the meeting to order at 10:04 a.m. Mayor Brainard arrived at that time. APPROVAL OF MINUTES Mayor Brainard corrected the minutes to reflect his abstention from the vote on the Ford Motor Company Contract. He moved to amend and approve the minutes from the February 16, 2000 regular meeting. Board Member Walker seconded. The minutes were approved 3-0. BID/OUALIFICATION OPENINGS Sewer TV Inspection System: Mayor Brainard read the bids received for this project as follows: Brown Equipment C omp any $38, 500 {Brown' s bid included an offer for a ~400 deduction to use an Omm - eye II Tractor in lieu of OE 111 } Cues $39,450 Aries Industries $37,962 Mayor Brainard gave the bids to John Duff_v, Utilities Manager to review and report on at a later meeting. Award for 146th Street Water Main Relocation: Mr. Duffy recommended that Fox Contractors be awarded the bid as the lowest, most responsive and responsible bidder at $997, 730. Mayor Brain~d moved as such. Board Member Burke seconded. The bid was awarded to Fox Contractors 3-0. PERFOR~IANCE RELEASES Resolution BPW-03-01-00-01- The Overture, Section 1' Storm Sewers.'Drainage: Mayor Brain~d moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. CONTRACTS: ARreement for Purchase of Goods and Ser~-ices with Beasley Tree Ser~-ice(Tree Removal); Mayor Brainard moved to approve the agreement. Bo~d Member Burke seconded. The a~eement was approved 3-0. ARreement for Purchase of Goods and Ser~-ices with the Polished Pen (Rese~ch Writing and Editing for City of C0rmel Communications); Mayor Brainard moved to approve the agreement. Bo~d Member Burke seconded. The a~eement was approved 3-0. Board Member Walker asked if this was a renewal. Mayor Brainard stated it was a renewal. Professional Services A~reeement with Property Analyst. Inc. (Appraisal Services); [This contract ~v'as presented to the Board ~v'ithout the signature of the Contractor's representative.] Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The a~eement was approved 3-0. RIEOUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following requests: Request to Use Caucus Room for Census Testing: Lois Schlensker; Friday', March 3~a, Monday March 13th. Tuesday. March 21~t and Wednesday, March 29th, 2000; 12:30 a.m. to 3:00 p.m.; Request to Use Gazebo for Wedding: William B. Rovers: Saturday', July' 22, 2000; 1:00 p.m. to 6:00 p.m.: Request to Use Caucus Room for Ivy Tech Mathematics Class; Richard Longwell; Thursday, April 6. 2000:5:30 p.m. to 8:30 p.m.: Member Burke seconded the motion to approve the requests. The requests were approved Board 3-0. OTHER: Mayor Brainard moved to table the following Public Hearings. Order to Repair for 211 N. Ranaeline Rd Order to Repair for 741 N. Ranaeline Rd. Order to Repair for 141 N. Ranaeline Rd. Mayor Brainard asked Kate Boyle-Weese to confirm with the City Attorney (who was in a meeting in the Caucus Room) that he does want these Public Hearings tabled. Mayor Brainard moved on to the next agenda item. Request for promotion; Chief Douglas Callahan, Carreel Fire Department recommended nine officers for promotion from 3~a Class to 2na Class Firefighters. Mayor Brainard so moved. Board Member Burke seconded. The officers were promoted 3-0. Douglas Haney, City Attorney stated that he did want the Public Hearings tabled due to recent correspondence with owners of these properties. He stated that he would re-notice the hearings to be heard at the April 19th Board of Public Works meeting. Mayor Brainard moved to table the hearings until the April 19th meeting. Board Member Burke seconded. The Public Hearings were tabled 3-0. Request for Water and Sanitary Sewer Availability: The Lakes at Hazel Dell, Section 3; Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Mayor Brainard moved to approve the following requests: Request for Water and Sanitary Sewer Availability: The Lakes at Hazel Dell, Section 4; Request for Water and Sanitary Sewer Availability: Brooks Landing, Section 2; Request for Water and Sanitary Sewer Availability: Brooks Landing, Section 3; Board Member Burke seconded the motion to approve the requests. The requests were approved 3-0. Request for Open Pavement Cut: Gas Main Extension Tie-in: South Side of 126th St. and Jeffties Place; Ma_vor Brainard moved to approve the request. Board Member Burke seconded. Board Member Walker asked for clarification on this cut. A representative of Indiana Gas explained the need for the pavement cut. The open pavement cut was approved 3-0. Request to Block Westbound Lane of 116th Street for Directional Bore for Fiber Optic Cable: A representative of Cruz-Cell, Inc (requestor) stated the shut down would take onl_v one da_v on a weekend in order to have the least impact on traffic. Ma_vor Brainard moved to approve the request, based upon the conditions stated in the letter from the Cit_v Engineer. Board Member Burke seconded. The request was approved 3-0. ADD ON ITIENIS Request for Emergency Closure of 146th St. Between River Road and Cherry Tree Rd. and Re-route Traffic; [This add-on item ~v'as received in the Clerk-Treasurer's Office at approximately 8:45 a.m. on 3,latch ]~tfrom the Engineering Department] Ms. Weese explained the situation. Ma_vor Brainard read a portion of the letter from Ms. Weese. Mayor Brainard moved to approve the a~eement. Board Member Burke seconded. The request was approved 3-0. Settlement A~reement and Release re: Avian Glen: [This item ~v'as received in the Clerk-Treasurer's Office at 9:20 a.m. on 3,latch 2~, from the Department of LmvJ Mayor Brainard explained why this agreement was necessary. Mayor Brainard moved to approve the Settlement A~eement and Release. Board Member Burke seconded. The a~eement was approved 3-0. [The follo~v'ing four add-on items ~v'ere received in the Clerk-Treasurer's Office either on February 28~h or February 2~h.] Resolution BPW-03-01-00-02: Re~ardin~ Rights of Entry: Douglas Hane_v, Cit_v Attome_v explained the resolution. Mayor Brainard moved to approve the resolution. Board Member Walker seconded. The resolution was approved 3-0. Resolution BPW-03-01-00-03: Re~ardin~Condemnation of Leasehold Interest. Ma_vor Brainard moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. Request to Use City Property for Meeting: Ken Keltner: Caucus Room-ZXiondaS', March 20, 2000; 7:00 p.m. and Fire Department Trainin~ Room-Tuesday. April 11, 2000; 7:00 p.m.; Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use Council Chambers for Hamilton CounW Republican ParW; Wednesday, March 22, 2000. 6:30 p.m.: Ma_vor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Resolution BPW-03-01-00-04: Abandon Road Parcel for Use by Vehicular Traffic (Conseco) and License to Perform Pavement Removal and Construction of the Plaza Improvements;/'This item ~v'as presented to the Board at 20.'24 a.m. on ~r~farch ]~t bv Dou~las Hane.},; Cit.},'.4ttorn~},'. ft ~v'as not ~iven to the Clerk-Treasurer's 01~ce for placement on the a~enda2 Mayor Brainard explained that this paperwork was just faxed to the Legal Department by Conseco, the largest employer in the City. He stated that the City has bee working with Conseco in regards to their interest in building a pedestrian plaza between two buildings on a street that is currently used by very little traffic besides Conseco traffic. Mayor Brainard stated that Conseco has asked for a license to proceed with construction on that project. He stated that the City Council would eventually be asked to vacate the street. Mr. Haney stated that the City Engineer was preparing Exhibit A, a map of the parcel. Mayor Brainard read portions of the Resolution. Mayor Brainard moved to amend the resolution to include ', including attomey fees,' after the word 'city' in item 2 e and to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. Mayor Brainard showed Board Member Walker where the road is located on the map included with the resolution as Exhibit A. Board Member Walker asked if there were pockets within the City that still needed to be annexed. Mayor Brainard called on John Duffy, Utilities Manager for an update. Mr. Duffy stated that there are several properties that the City is working with to hook them up to City water and/or sewer service. Mayor Brainard summarized the process of preparing property for annexation. ADJOURNMENT The meeting was adjourned at 10:33 a.m.. Respe,ct~~~tted~ . Approved, y~or~les ~C~'