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Home My WebLink AboutBPW 04-05-2000City o'5 Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 5, 2000-10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER , APPROVAL OF MINUTES a. March 15, 2000 - Regular Meeting , , , BID / QUALIFICATION OPENINGS / AWARDS a. Proposal for Centrifuge Dewater Equipment (Contract 27); John Duffy, Utilities Manager b. Award for Old Meridian Water Main Project (Contract 26); John Duffy, Utilities Manager PERFORMANCE RELEASES a. Resolution BPW-04-05-00-01; Autumn Lake; Street Signs; D. Craig Sharpe, Autumn Lake Subdivision CONTRACTS a. Third Lease Amendment; The Peak Group, Inc. (Police Department Lease); Chief Michael Fogarty, Carmel Police Department b. Agreement for Professional Services; Smock Fanslet Corporation (Fountain Restorations); Joseph Staehler, Department of Administration c. Agreement for Purchase of Goods and Services; Charles W. Chaudion & Associates (Auction Services); Joseph Staehler, Department of Administration d. Agreement for Professional Services; London Witte (Accounting and Financial Advisory Services); Mayor James Brainard e. Agreement for Purchase of Goods and Services; Laerdal Medical Corporation (De~brillation/2000); Chief Douglas Callahan, Carmel Fire Department f. Agreement for Professional Services; Traynor & Associates (Appraisal of 122"d St. and Adams St.); Joseph Staehler, Department of Administration g. Lease Agreement; Pac-Van Leasing and Sales; Joseph Staehler, Department of Administration h. Agreement for Street Lighting; Cficklewood Subdivision; Craig Parks, Assistant City Engineer , REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Close Avian Way for Neighborhood Picnic; June 3, 2000; 3:00 p.m. to Midnight; Cheryl Renshaw ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 , , b, Request to use DOCS Conference Room; Carmel Fountain Square Committee; Tuesday, March 28, 2000, 4:40 p.m.; Phyllis Morrissey OTHER a, b, c, d, g, h, j, k, m, Swearing in of Firefighters; M. Brisco, C. Essex, K. Freer, S. Frye, A. Harrington, B. Mayo, D. Mulford, J. Reecer, M. Robinson, C. Rohr, C. Ryan, S. Stroup, C. Utzig, M. Voskuhl; Chief Douglas Callahan, Carmel Fire Department Request to Hire Probationary Firefighters; Christopher Rohr; Jeff Bondurant; Chief Douglas Callaban, Carmel Fire Department Request of Promotion; Lt. Gary Hoyt from St. Inspector to Fire Marshal; Chief Douglas Callaban, Carmel Fire Department Health Plan Amendment (Smoking Cessation Benefit); Barb Lamb, Director of Human Resources Request for Additional Water and Sanitary Sewer Availability; Carmel Auto Contours, 1020 3rd Ave. S.W.; Roger Ward, Jr.; Roger Ward Engineering Request for Water and Sanitary Sewer Availability; Lawrence W. Inlow Park, East 131 st St.; Craig G. Glazier, Context Request for Commercial Curb Cut; Lawrence W. Inlow Park, East 131 st St.; Craig G. Glazier, Context Change Order #2; Monon Offsite Storm Sewer; Kate Boyle-Weese, City Engineer Consent to Encroach; Hazel Dell Christian Church; Sign in Drainage Easement; Todd Ruetz, Hazel Dell Christian Church Consent to Encroach; Lot 92, Mof~tt Farm, Section 2A; Fence and Driveway in Easement; Keyin and Carol Clancy Easements/Right of Entry Dedications; for Carmel Dr. Streetscape Project; Craig Parks, Assistant City Engineer Request for Open Curb Cut; Two places on E. 98th St.; Installation of 24 inch water main; David F. Hammons, Indianapolis Water Company Request for Authority to approve Change Orders; Kate Boyle-Weese, City Engineer ADJOURNMENT CARi~IIiL BOARD OF PUBLIC WORKS MliliTING MINUTIiS WIiDNIiSDAY, APRIL 5, 2000 - 10:00 A.i~I. COUNCIL CI-L~_i~IBIiRS / CITY I-L~_LL / ONI: CIVIC SQUARI: MI*~IBI*RS PRESENT Mayor James Brainard; Board Members Billy ~Valker and Mary Ann Burke; Clerk-Treasurer Diana Cordray, Deputy Clerks Robin Butler and Cartie Groce also artended. Mayor Brainard called the meeting to order at 10:05 a.m. APPROVAL OF MINUTI*S Board Member Burke moved to approve the minutes from the March 15, 2000, regular meeting. Mayor Brainard seconded. The minutes were approved 2-0. Board Member Walker abstained due to his absence at the March 15, 2000 meeting. BID/OUALIFICATION OPENINGS Centrifu~e Dewater Equipment (Contract 27): Mayor Brainard read the bids received for this project Andritz $ 480,000.00 Equip and Training See proposal Maintenance Westfalia $ 838,860.00 Equip and Training $ 39,500.00 Maintenance Alfa Laval $ 620, 112.00 Equip and Training $122,814.00 Maintenance as follows: Mayor Brainard gave the bids to a representative of the Utilities Department to review and report on at a later meeting. Award for Old Meridian Water Main Proi ect: Mayor Brainard stated that a letter from John Duff', Utilities Manager was received by the board which recommended that the bid be awarded to Eagle Valley, Inc. Mayor Brainard moved that the bid be awarded to Eagle Valley, Inc. Board Member Walker seconded. The bid was awarded to Eagle Valley, 3-0. PI*RFOR~IANCI* RELEASES Resolution BPW-04-05-00-01- Autumn Lake: Street SiRns: Mayor Brainard moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. CONTRACTS: Third Lease Amendment with The Peak Group. Inc. (Police Department Lease): Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The af~eement was approved 3-0. Aareement for Professional Services with Smock Fanslet Corporation (Fountain Restorations): Mayor Brainard moved to approve the af~eement. Board Member Burke seconded. The af~eement was approved 3-0. A~reement for Purchase of Goods and Services with Charles W. Chaudion & Associates (Auction Services):/Xla_vor Brainard moved to approve the a~eement. Board/Xlember Burke seconded. The agreement was approved 3-0. A~reement for Professional Services with London Witte (Accounting and Financial Advisory Service):/Xia_vor Brainard moved to approve the a~eement. Board/Xiember Burke seconded. The agreement was approved 3-0. A~reement for Purchase of Goods and Services with Laerdal Medical Corporation (Defibrillation.'2000):/Xia_vor Brainard moved to approve the a~eement. Board/Xlember Walker seconded. The a~eement was approved 3-0. A~reement for Professional Services with Traynor & Associates (Appraisal of 122"d St. and Adams St.):/Xia_vor Brainard moved to approve the a~eement. Board/Xiember Burke seconded. The agreement was approved 3-0. ** Lease A~eement with Pac-Van Leasin~ and Sales: Ma_vor moved to table the a~eement until Exhibit A was located. Board/Xiember Walker seconded. The a~eement was tabled pending location of Exhibit A. A~reement for Street Li~htin~ with Cricklewood Subdivision: Ma_vor Brainard moved to approve the a~eement. Board/Xiember Walker seconded. The a~eement was approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Close Avian Way for Neighborhood Picnic: Cheryl Renshaw; Saturda% June 3, 2000: /Xia_vor Brainard moved to approve the request. Board/Xiember Walker seconded. The request was approved 3-0. Request to use DOCS Conference Room for Fountain Square Committee Meetings; Phyllis Morrissey: Four times per year, includin~ March 28, 2000 4:40 p.m.: Ma_vor BraEnard moved to approve the request. Board/Xiember Burke seconded. The request was approved 3-0. OTHER: Swearin~ in of Firefighters: Chief Callaban introduced the firefighters. Mayor Brainard administered the oath to the firefipdaters. Request to Hire Probationary Firefi~hters: Chief Douglas Callaban, Carmel Fire Department requested approval of hiring firefighters Christopher Rohr and Jeff Bondurant pending PERF approval. Chief Callaban clarified that/Xlr. Rohr's hire date will be April 15th and/Xir. Bondurant's hire date will be April 8th./XIayor moved to approve the request pending the PERF approval. Board /XIember Walker seconded. The request was approved 3-0. Request for Promotion: Chief Callaban recommended Lt. Gary Ho3~ for a promotion from St. Inspector to Fire/XIarshal./Xlayor Brainard moved to approve the request. Board/XIember Walker seconded. The request was approved 3-0. Health Plan Amendment (Smokin~ Cessation Benefit):/XIayor Brainard moved to approve the amendment. Board/XIember Burke seconded. The amendment was approved 3-0. Mayor Brainard moved to approve the following requests for availability: Request for Additional Water and Sanitary Sewer Availability'; Carmel Auto Contours~ 1020 3~a Ave S.W. Request for Water and Sanitary Sewer Availability: Lawrence W. Inlow Park~ East 13 1~t St. Board Member Burke seconded the motion to approve. The requests were approved 3-0. Request for Commercial Curb Cut: Lawrence W. Inlow Park East 13 1~t St.; Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Chanae Order ~1 and ~2: Monon Offsite Storm Sewer: Mayor Brainard moved to approve the change orders. Member Burke seconded. The change orders were approved 3-0. Consent to Encroach: Hazel Dell Christian Church: Sian in Drainage Easement: Mayor Brainard moved to approve the consent to encroach. Board member Burke seconded. The consent was approved 3-0. Consent to Encroach: Lot 92, Moffitt Farm, Section 2A: Fence in Driveway' in Easement: Mayor Brainard moved to approve the consent to encroach. Board Member Walker seconded. The consent was approved 3-0. Easements.'Riaht of Entry Dedications: Cannel Dr. Streetscape Proiect: Mayor Brainard moved to approve the dedications. Board Member Walker seconded. The dedications were approved 3-0. Request for Open Curb Cut: Two on 98th St.: Installation of 24 inch water main: Mayor Brainard moved to approve the request based on the conditions listed in the City Engineer's letter dated March 30, 2000. Board Member Burke seconded. The request was approved 3-0. Request for authority to approve Chanae Orders by Kate Boyle-Weese~ Cit~' Engineer: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. ADD ON ITIil~IS Declaration of Emeraency (Fountain Repairs): Mayor Brainard moved to approve the declaration. Board Member Burke seconded. The declaration was approved 3-0. Consent to Encroach (Clancy of 5916 Silas Moffitt Way): Mayor Brainard pointed out that this item was approved earlier in the meeting. Mayor Brainard moved to remove the leaqe aoreemen~ wi~h Pat-Van from the table. Board Member Walker seconded. The lease agreement was approved 3-0. Request for Exemption from Water & Sewer Availability Fees in Prairie View Subdivision: David Warshauer of Brenwick explained the request. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Board Member Walker referred to a letter he received from Richard Connet Riley and Associates regarding a request from Sprint to appear before the Board and asked if that item could be added to the agenda. Mayor Brainard stated that it is necessary for Sprint to follow the proper procedures. Patrick Allen with Sprint explained the request. Mayor Brainard stated that he would not put this item on the agenda until he received paperwork from John Molitor, Plan Commission Attorney. Jim Burroughs with Ice Miller Donadio and Ryan addressed the Board regarding the Omnipoint cell tower lease. Mayor Brainard stated that the Board has not received the structural analysis needed before that lease is approved. ADJOURNMENT The meeting was adjoumed at 10:44 a.m. Respectfully submitted, D C - Attest: Diana L. Cordray, IAMC Clerk-Treasurer ~ Appr ed, es Bra 0ar~ 77 din