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Home My WebLink AboutBPW 04-19-2000MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, APRIL 19, 2000 - 10 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF C,~Ri~iEL BO,~RD OF PUBLIC WORKS WILL HAVE ITS REGUL?uRLY SCHEDULED MEETING WEDNESDAY~ APRIL 19, 2000, ,AT 10 A. 1%I. IN THE COUNCIL CHAl%IBERS~ CITY HALL~ ONE CIVIC SQU,~RE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 19, 2000 -10 A,M, COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MI, I, TING CALLED TO ORDER APPROV,~L OF ~IINUTES a. April 5, 2000 - Regular Meeting Bm/ QU.~LlYlCATION OPENINGS / A~V.~RDS a. Interior Renovations for New I.S. Offices; Terry Crockett, Manager of Information Systems b. Air Packs; Chief Douglas Callahart, Carmel Fire Department PERFORI~L~NCE RELEASES a. Resolution BP~Y-04-19-00-01; Brighton Woods, Section 1; Street Signs, Monuments & Markers; Raymond H. Roehlings, Roehling Enterprises, Inc. b. Resolution BP~Y-04-19-00-02; Count~_' Meadows at Haverstick, Section 2; Sidewalks; Thomas L. Kutz, P.E., Centex Homes c. Resolution BP~Y-04-19-00-03; Carmel Office Building-West Carmel Drive; Sidewalks; Julie Wise, Browning Investments, Inc. d. Resolution BP~Y-04-19-00-04; The Enclave of Carmel; Street Signs, Monuments & Markers; Gregg A. Hendershot, J.C. Hart Company, Inc. e. Resolution BP~Y-04-19-00-05; Bayhill at Waterstone, Section 2; Sidewalks, Keith Lash, P.E., The Schneider Corporation f. Resolution BP~Y-04-19-00-06; The Lakes at Hazel Dell, Section 1; Storm Sewers .'Storm Drainage; Dave Sexton, P.E., The Schneider Corporation g. Resolution BP~Y-04-19-00-07; The Trails at Avian Glen, Section 8; Interior Sidewalks; Li-Ching Wu, Davis Homes, LLC CONTI~XCTS a. l~nvironmental Consulting and Senice Agreement; J.F. New & Associates; Douglas C. Haney, City Attorney b. Lease Agreement; Omnipoint (Existing PCS.'Cellular Tower); Jim Kinder, Carmel Clay Communications Center REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to dose 11th St. for Block Party Fundraiser; Saturday, June 10, 2000; 2:00 p.m. to 8:00 p.m.; Karen Bright, MSW; Propam Director of A Safe Haven b. Request to use Caucus Room; Penny Oaks Pony Club; Monday, April 24, 2000 and Monday, May 1, 2000 from 6:30p.m.-8:30 p.m.; Karen Peragallo c. Request Permission to Set Up Food Cart During Gazebo Concert Series; Daniel Fineberg, ,4,B, Frank Furter's "T~"ieners ,4Ia Cart" d. Request to Use Gazebo for Wedding; Treyor Davies and Michelle Humphre_v; Sunday, September 10, 2000; 12:00 p.m. to 6:00 p.m. OTHER a. Resolution BPXY 04-19-00-08; Regarding Capitalizing for the City's Class A Water and Wastewater Utilities; John Duff_v, Utilities Manager b. Change Order #2 (Bowen Engineering - Contract 22); Total change order $82,969.56 for various changes; John Duff_v, Utilities Manager c. Landowner Grant of Right of tintry; Technology Center Associates, L.P. (Pennsylvania Street); Kate Boyle-Weese, City Engineer d. Grant of Construction liasement and Right of tintry; from Carmel Banking Center for Carmel Drive Streetscape Project; Kate Boyle-Weese, Cit_v Engineer :kDJOURN~IENT CARi~Ilq'L BOARD OF PUBLIC WORKS Mlq'lq'TING MINUTlq'S Wlq'DNlq'SDAY, APRIL 19, 2000 - 10:00 A.i~I. COUNCIL CI-IAi~IBlq'RS / CITY HALL / ONlq' CIVIC SQUARlq' MI*~IBI*RS PRESENT Mayor James Brainard; Board Members Billy ~Valker and Mary Ann Burke; Clerk-Treasurer Diana Cordray, Deputy Clerk Robin Butler also artended. Mayor Brainard called the meeting to order at 10:05 a.m. APPROVAL OF MINUTI*S Board Member Burke moved to approve the minutes from the April 5, 2000, regular meeting. Board Member Walker seconded. The minutes were approved 3-0. BID/OUALIFICATION OPENINGS Interior Renovations for New I.S. Offices: Douglas C. Haney, City Attorney, stated that any bids received for this project should be rejected because this project will be bid at a later date. Clerk Treasurer Diana Cordray confirmed that no bids were received. Air PacE: Mayor Brainafd read the bids received for this project as follows: Draeger Safety $ 189,984.70 $ 680.40 per SCBA (optional upgrade) Midwest Fire and Safety Equipment Co., Inc. $ 261,548.23 Hoosier Fire Equipment $ 239,440.00 Indiana F.I.R.E. Equipment, Inc. $ 320,224.50 ORR Safety $ 208,652.72 Mayor Brainard gave the bids to Fire Chief Douglas Callahan to review and report on at a later meeting. Plq'RFORi~IANClq' RELEASES Mayor Brainard moved to approve the following performance bond release resolutions. Resolution BPW-04-19-00-01' Briahton Woods. Section 1; Street Signs Resolution BPW-04-19-00-02' Country Meadows at Haverstick, Section 2; Sidewalks Resolution BPW-04-19-00-03' Carmel Office Buildina-West Carmel Dr.; Sidewalks Resolution BPW-04-19-00-04' The Enclave of Carmel' Street Signs~ Monuments & Markers Resolution BPW-04-19-00-05' Bayhill at Waterstone. Section 2; Sidewalks Resolution BPW-04-19-00-06' The Lakes at Hazel Dell. Section 1; Storm Sewers.'Storm Drainage Resolution BPW-04-19-00-07' The Trails at Avian Glen. Section 8; Interior Sidewalks Board Member Burke seconded the motion to approve. The resolutions were approved 3-0. CONTtLA_CTS: Environmental Consultin~ and Service A~reement with J.F. New & Associates: The Mayor stated that this contract must go before the Redevelopment Commission. Mayor Brainard moved to deny. Board Member Burke seconded. The agreement was denied 3-0. Lease A~reement with Omnipoint (Existin~ PCS.'Cellular Tower): Mayor Brainard asked Jim Kinder, Director of the Carreel Clay Communications Center to report on the structural analysis of the tower. Mr. Kinder stated that the conclusion of the analysis is that there is sufficient space and the tower is sufficiently braced to handle the additional antennae. Mayor Brainard asked if the City held a contract with U.S. Greiner, the analysis company. Mr. Kinder stated that we did not. Mayor Brainard expressed concern that if the analysis was incorrect, the City would not have any recourse for a breech of contract suit. Mayor Brainard moved to table the a~eement the City Attorney can secure contractual relationship with U.S. Greiner. Board Member Walker seconded. A representative for Omnipoint asked the Board how this could be resolved today. Mayor Brainard asked for indemnification from U.S. Greiner. The representative believed there was paperwork that satisfied that requirement. Mayor Brainard said he will continue with the meeting and if such paperwork is found, the Board will consider the a~eement. RIEOUEST TO USE CITY PROPIERTY/CLOSE STRIEET: Request to Close 11th St. for Block Party Fundraiser' Karen Bri~ht~ MSW; Saturda~'~ June 10~ 2000: Mayor Brainard moved to approve the request. Board Member Walker seconded. Mayor Brainard stated that this looks like this is not in the City limits. Mayor Brainard moved to deny the request. Board Member Burke seconded. The request was denied 3-0. Request to use Caucus Room for Pony Club Meetings' Karen Peragallo; Monda~'~ April 24~ 2000 and Monday, May 1, 2000 from 6:30 p.m. to 8:30 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request Permission to Set Up Food Cart Durina Gazebo Concert Series~ Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0, subject to all other jurisdictions' rules. Request to Use Gazebo for Weddina: Treyor Davies and Michelle Humphrey'; Sunda~'~ September 10, 2000:12:00 p.m. to 6:00 p.m.; Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Resolution BPW 04-19-00-08: Reaardina Capitalizina for the Cit~"s Class A Water and Wastewater Utilities; Mayor Brainard asked John Duff', Utilities Manager to explain the resolution. Mr. Duffy summarized the changes in reporting made by the ordinance. Mayor Brainard asked Mr. Duffy to include footnotes in the reports noting the change. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Chan~e Order ~2 to Bowen En~ineerin~ - Contract 22 (Total Change Order $82,969.56 for various changes); Mr. Duffy explained the changes. Mayor Brainard moved to approve the change order. Board Member Burke seconded. The change order was approved 3-0. Landowner Grant of Right of Entry: Technology Center Associates, L.P. (Penns~'lvania Street); Ma_vor Brainard moved to approve the pant. Board Member Burke seconded. The pant was approved 3-0. Grant of Construction Easement and Right of Entry' Carmel Banking Center (Carmel Drive Streetscape Project); Mayor Brainard moved to approve the pant. Board Member Burke seconded. The pant was approved 3-0. The Ma_vor thanked the pantors. ADD ON ITENIS Public Hearings: Order to repair: 211, 741 and 141 N. Rangeline Road (Tabled from a previous meeting); Douglas C. Hane_v, Cit_v Attorne_v stated that letters have been received from each propert_v owner asking for continuance. Ma_vor Brainard moved to table the hearings for 211 and 741 N. Rangeline until Ma_v 17, 2000 and for 141 N. Rangeline Rd. until June 7, 2000. Board Member Burke seconded. The hearings were tabled 3-0. Ma_vor Brainard stated that routine items should not be added on to BPW Agendas unless there is a valid reason to add on (e.g. weather related or time sensitive). GTE Maintenance A~reement (Software) and GT~V Maintenance Agreement (Hardware); Ma_vor Brainard moved to approve both a~eements. Board Member Burke seconded. The a~eements were approved 3-0. A~reement for Goods and Ser~-ices with Vine & Branch, Inc. (Landscape Services); Ma_vor Brainard moved to approve the agreement. Board Member Walker seconded. The a~eement was approved 3-0. A~reement for Goods and Ser~-ices with HPS Office Systems (Copier Maintenance); Ma_vor Brainard moved to approve the agreement. Board Member Burke seconded. The a~eement was approved 3-0. Corporate Quitclaim Deed from American A~re~ates (Near Hazel Dell) and Quitclaim Deed from Bertha M. Irwin (Near Hazel Dell Parkway); Ma_vor Brainard moved to approve the deeds. Board Member Burke seconded. The deeds were approved 3-0. John Molitor stated that the contract Omnipoint has with U.S. Greiner does have the Cit_v's name on it, but the Cit_v has not signed it. Ma_vor Brainard stated that the contract will need to be ratified at the next BPW meeting, then paid b_v the Cit_v and reimbursed b_v Omnipoint, then the Cit_v will have a contractual a~eement with U.S. Greiner. John Molitor stated that the Cit_v's contract with Omnipoint does provide for indemnification if necessar_v. Ma_vor Brainard stated that he wanted both options so all parties would be responsible. There was further discussion regarding the liabilit_v for damages. The representative for Omnipoint stated that Omnipoint would be willing to sign over their rights to the Cit_v so the Cit_v would have a contract with the Consultant. Ma_vor Brainard was satisfied with that assignment and moved to approve the contract subject to that assi~ment being received. Board Member Burke seconded. The contract was approved 3-0. ADJOURNMENT The meeting was adjoumed at 10:44 a.m. Respec lly submitted, Diana L. Cordray, IAMC Clerk-Treasurer Attest: Approved, I~(ames Brainard EYHIBIT A April 18, 2000 I am Mr. Meid Compton, owner of the property located at 211 Noah Range Line Road in Carmel, Indiana. I have completed the repairs called for in the City's Order To Repair dated February 3, 2000, and am awaiting the City's re-inspection of my property. I request that the Board of Public Works and Safety Hearing on this matter be continued from April 19, 2000 to May 17, 2000, in order to facilitate this re-inspection and end this matter. Witness Date: Meid Compton Date: ] ~' ~A. ~00 0 ~-18-iDE) 18:23 11:3175718961 EXIilBIT B A'|'T: l) ougla.s I..lancy. I Blair E. Clark owner of the property al 74'1 N. Rangclinc lid. Cannel In. 46032. Concerning the, herrinS RE: Order to repair by the Carreel Bored -~l'ublic works & Safely for April 19 at 10:30 am. Ileve ~nade some of the repairs on the interior and exterior of'my property but need more time. ! ~m in i,hc process orquordinating the rc~naining repairs. I thcrefi>r request the hearing to be cont|nued Io May 17th ~t 10:30 am. In the imcrim ! welcome the city to inspcc~ my property Ibr progress or rel~irs. Blair L': ....ar "'/'/' 84/18/2888 83:13 2518912 APTER PROPERTIES PAGE 82 Realtors EXIiIBIT C April 18, 2000 .Mr. Douglas C. Haney City .Attorney - City of Cannel .One Civic ,-Square Cannel, IN 46032 RE: 141 Rangcline Road, Cannel, IN :Dear Mr. Haney: 'This letter is to con fin our telephone conversation of today. Apter PrOperties, LLC is in the. business of buying and renovating properties. The'debris & trash inside and outside of the home located at 141 Rangeline Road has been substantially removed and Mid America Roofing plans on tearing off and redecking and reroo~ng the home beginning next week. This process should take approximately two (2) weeks. Upon the completion of the roofing, Myers Construction, Inc. will begin the 'exterior renovations including the replacement of all totted wood, power washing & scraping; and repainting the-exterior of the home and garage. Interior renovations will commence upon the completion of the exterior. The interior renovations will include 'all new electrical, installing .all new duct work, new furnace and air, new drywall, etc. At the end of the process, the home. will be totally renovated. Apter Properties thereby requests that the hearing scheduled for tomorrow, April 19, 2000 at 10:30. a.m. be -continued Until Julle 7, 2000 at which time we anticipate the renovations to be $tlbstantiaBy completed. Thank you for your cooperation in .this matte and should you have any questions, please do not hesitate to call.· Sincetel , G . Apt 810 K 644h 84,, Suite lO0' Imbammmlb, immmm 46210