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Home My WebLink AboutBPW 05-03-2000MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 3, 2000 - 10 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF C,~Ri~iEL BO,~RD OF PUBLIC WORKS \VILL HAVE ITS REGUL.~.R_LY SCHEDULED MEETING WEDNESDAY~ ~VIAY 3~ 2000~ AT 10 A,~,I, IN THE COUNCIL CHA~,IBERS~ CITY HALL~ ONE CIVIC SQU.~RE, THE PURPOSE OF THE MEETING IS CITY BUSINESS. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 3, 2000 -10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MI~I~TING CALLI~D TO ORDI~R 1. AFFROV,~L OF MINUTES a. April 19, 2000 - Regular Meeting Bm/ QU,~LII~ICATION OPENINGS / A~V,~RDS a. Concrete Replacement Program; David Klingensmith: Street Commissioner b. Pa~ing Program; David Klingensmith: Street Commissioner c. Award for Dewatering Dedce; John Duff_v: Utilities Director d. Award for Self-Contained Breathing Apparatus; Chief Douglas Callahart: Carmel Fire Department CONTtL~XCTS a. 2000 Jointier Fire Contract Agreement; Judith F. Hagan, Clay Township Trustee; Diana L. Cordray, Clerk-Treasurer b. 2000 Jointier Zoning Contract Agreement; Judith F. Hagan, Clay Township Trustee; Diana L. Cordray, Clerk-Treasurer c. Legal Senices Agreement with l~lrod and Mascher, P.C.; (Transfer of Time Warner Cable Franchise to Comcast); Douglas C. Haney, City Attorney d. Professional Senices Agreement with Schmidt Associates; (Consultation Services with Land Owners Along the Monon Trail) Douglas C. Haney, City Attorney REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Caucus Room; Census Bureau; May 5, 8, 10, 12, 15, 17, 19, 22, 24, 26 and 31, 2000 from 9:30 a.m. to 3:30 p.m.; Stephanie C. Votaro b. Request to Use Caucus Room; Our Lady of Mr. Carmel Women's Bible Study.'Book Club; June 7 and 21, July 19, August 2 and 16, 2000 from 7:00 p.m. to 9:30 p.m.; Deanna Larkin OTI-~R f. g- h. Quitclaim Deed from City of Carmel to Board of Hamilton County Commissioners; (146th Street, Carey Road Segment) Douglas C. Haney, City Attorney Request for Water and Sanitary Sewer Availability; Emerald Crest Amenity Area; Li-Ching Wu of Davis Homes, LLC Request for ~Vater and Sanitary Sewer Availability; Plum Creek Farms, Section 5 Subdivision; J. Cort Crosby, P.E. of the Schneider Corporation Request for ~Vater and Sanitary Sewer Availability; Fidelity I<:eystone Office Park; Robert R. Olson of CSO Engineers Request for Commercial Curb Cut; Emerald Crest Amenity Area, Aquamarine Drive, Emerald Crest Section 2; Li-Ching Wu of Davis Homes, LLC Request for Commercial Curb Cut; H.H. Gregg, Widening of Existing Drive on 96th Street; William A. Bryant of Stoeppelwerth & Associates Request for Change Order; Water Reimbursement A~eement, Lakes at Hazel Dell; Robert D. I<:rohngold of Zaring Homes, Inc. Resolution BP~V 05-03-00-01; Approving a Lease With the Indiana Bond Bank for the Carmel Fire Department; Chief Douglas Callahan, Carmel Fire Department 7. ADJOURNMENT CAR~II:L BOARD OF PUBLIC WORKS MI:I:TING MINUTI:S WI:DNI:SDAY, MAY :t, 2000 - 10:00 A.~I. COUNCIL CI-LI_~IBI:RS / CITY I-LI_LL / ON1: CIVIC SQUARI: MI*~IBI*RS PRESENT Mayor James Brainard (10:09 a.m.); Board Members Billy ~Valker and Mary Ann Burke; Clerk- Treasurer Diana Cordray, Deputy Clerk Cartie Groce were also in attendance. In the temporary absence of the Mayor, Board Member Walker called the meeting to order at 10:06 APPROVAL OF MINUTI*S Board Member Burke moved to approve the minutes from the April 19, 2000, regular meeting. Board Member Walker seconded. The minutes were approved 2-0. Mayor Brainard entered at 10:09 a.m. BID/OUALIFICATION OPI:NINGS/AWARDS Bids for Concrete Replacement ProRram: Mayor Brainard read the bids received for this project as follows: CC&T Construction, Inc. D.R. Childs Corporation Rieth-Riley Construction E & B Paving, Inc. Hunt Paving Co. $ 331,600.00 $ 339,202.00 $ 364,782.00 $ 371,909.70 $ 630,360.00 David Klingensmith, Street Commissioner, stated that due to time constraints, he would like to tentatively award this project to CC&T Construction contingent upon their bid being complete and accurate. Mayor Brainard moved to award the Concrete Replacement Propam to CC&T contingent upon the accuracy of their bid. Board Member Walker seconded. The project was awarded 3-0. Bids for Pavin~ ProRram: Mayor Brainard read the bids received for this project as follows: Rieth-Riley Construction Milestone Contractors Grady Brothers Calumet Asphalt E & B Paving, Inc. $ 622,502.75 $ 637,935.70 $ 664,425.10 $ 680,681.25 $ 795,315.36 Mayor Brainard gave the bids to David Klingensmith, Street Commissioner, to review and make recommendations at the May 17, 2000 Board of Public Works and Safety meeting. Award for Dewaterin~ Device: John Duff', Utilities Director, asked that this matter be tabled until the next meeting of the Board. Mayor Brainard moved to table this issue until the May 17, 2000 meeting. Board Member Walker seconded. The matter was tabled 3-0. A~vard for Self-Contained Breathin~ Apparatus: Assistant Chief, Jace Plait, asked that Hoosier Fire Equipment, Inc., the third lowest bidder, be awarded this contract as the two lowest bidders were non-compliant with bid requirements. There was Board discussion. Mayor Brainard moved to table this matter until more a complete review of the lowest bidder's bid documents was conducted. Board Member Walker seconded. The matter was tabled 3-0. CONTRACTS 2000 Joinder Fire Contract A~reement with Clay Township: Mayor Brainard moved to approve the Fire Contract A~eement. Board Member Burke seconded. The A~eement was approved 3-0. 2000 Joinder Zonin~ Contract A~reement: Mayor Brainard moved to approve the Zoning Contract A~eement. Board Member Burke seconded. The A~eement was approved 3-0. Legal Services A~reement with Elrod and Mascher, P.C.: Mayor Brainard moved to approve the A~eement. Board Member Burke seconded. The A~eement was approved 3-0. Professional Services A~reement with Schmidt Associates: Mayor Brainard moved to approve the A~eement. Board Member Burke seconded. The A~eement was approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room for Census Bureau on May 5, 8, 10; 12; 15; 17; 19; 22; 24; 26 and 31; 2000 from 9:30 a.m. to 3:30 p.m.: Stephanie C. Votaro: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to use Caucus Room for Our Lady of Mr. Carreel Women's Bible Stud~'.'Book Club on June 7 and 21, July 19, August 2 and 16, 2000 from 7:00 p.m. to 9:30 p.m.; Deanna Larkin: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. OTHER: Quitclaim Deed from City of Carreel to Board of Hamilton Count~' Commissioners for the 146th Street, Cafey Road Segment: Mayor Brainard moved to table the Quitclaim Deed until Douglas Haney, City Attorney, could review the Deed. Board Member Burke seconded. The Deed was tabled 3-0. John Duffy, Utilities Director, later stated that the City Attorney, Douglas Haney, had reviewed the Deed and verbally approved its accuracy. The matter was brought back to the table. Mayor Brainard moved to approve the Quitclaim Deed. Board Member Walker seconded. The Deed was approved 3-0. Re0uest for Water and Sanitary Sewer Availability for Emerald Crest Amenity' Area: Kate Weese, City Engineer, asked that this matter be tabled until a later date as this matter was not approved at the Board of Zoning Appeals due to an issue with the square footage of the pool area. This will affect the calculation of the amount of water needed. Mayor Brainard moved to table the Request. Board Member Walker seconded. The Request was tabled 3-0. Request for Water and Sanitary Sewer Availability for Plum Creek Farms~ Section 5 Subdivision: Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability for Fidelity' Ke~'stone Office Park: Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Commercial Curb Cut for Emerald Crest Amenity Area~ Aquamarine Drive~ Emerald Crest Section 2: Kate Weese, City Engineer, asked that this matter be tabled until a later date as well as the Board of Zoning Appeals had not approved this matter at its earlier meeting. Mayor Brainard moved to table the Request. Board Member Walker seconded. The Request was tabled 3-0. Request for Commercial Curb Cut for H.H. Gre~, Widenin~ of Existing Drive on 96th Street: Mayor Brainard moved to approve the Request subject to the engineer's letter of April 27, 2000 to the Board of Public Works and Safety. Board Member Walker seconded. The Request was approved 3-0. Request for Chan~e Order to Water Reimbursement Aareement for Lakes at Hazel Dell: Mayor Brainard moved to approve the Change Order subject to any conditions in the letter of John Duffy dated April 20, 2000 and the City Engineer's letter of April 26, 2000. Board Member Walker seconded. The Change Order was approved 2-0. Resolution BPW 05-03-00-01: Approvin~ a Lease With the Indiana Bond Bank for the Carmel Fire Department: Clerk-Treasurer, Diana Cordray, stated that this Lease has not been reviewed by the City Attorney, Douglas Haney. Mayor Brainard acknowledged the fact and moved to table the Lease until it can be reviewed by Douglas Haney, City Attorney. Board Member Burke seconded. The request was tabled 3-0. ADD ON ITI:i~IS Request to Use Caucus Room for Community Meetina on May 18~ 2000 at 7:00 p.m.; Diana L. Cordray, Clerk-Treasurer: Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Release and Settlement Aareement and Quitclaim Deed between the Cit~' of Carmel and Elsie Moffitt Mcllroy: Mayor Brainard moved to approve the Release, Af~eement and Quitclaim Deed. Board Member Burke seconded. The Release, Af~eement and Quitclaim were approved 3-0. ADJOURNMENT The meeting was adjoumed at 10:40 a.m. Respectfully Submitted, Diana L. Cordray, IAMC ~ Clerk-Treasurer ATTEST: D ~ay~/~' IAM(/~C~~: Clerk-Treasurer ~ Approved, 'Jy~o~rjam~ B//~~"~ai;ard D:\FilesX2000 BPWXMayX5-3-00 bpw.doc