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Home My WebLink AboutBPW 05-17-2000 MEETING NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, MAY 17, 2000 - 10:00 A.M. COUNCIL CHAMBERS / CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF C,~Ri~iEL BO,~RD OF PUBLIC WORKS WILL HAVE ITS REGUL?uRLY SCHEDULED MEETING WEDNESDAY~ iV[~Y 17, 2000, AT 10:00 A, 1%I, IN THE COUNCIL CHAl%IBERS~ CITY HALL~ ONE CIVIC SQU.~RE, THE PURPOSE OF THE MEETING IS CITY BUSINESS. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 17, 2000 -10:00 A,M, COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROV,,~L OF ME',rUTES April 3, 2000 - Regular Meeting April 4, 2000 - Executive Session April 4, 2000 - Special Meeting Bm/ QU.~LII~ICATION OPENINGS / A~V.~RDS a. Interior Renovations for New I.S. Offices; Terry Crockett, Information Systems *published April 28, 2000 and~fay ~% 2000 b. ,4ward for 2000 Concrete Replacement Program; David Klingensmith, Street Commissioner c. Award for 2000 Paring Program; David Klingensmith, Street Commissioner d. Award for Dewatering Derice; John Duff_v, Utilities Director PERFOR~IANCE RELEASES a. Resolution No. BPW-05-17-00-01; Delawo:re Commons; Curbs, Water, So:nitar_v, Signs and Exterior Sidewalks; J. Michael Scheetz, Oak View Associates, LLC b. Resolution No. BPW-05-17-00-02; Delaware Trace, Section 3; Curbs and Signs; Michael Scheetz, Oak View Associates, LLC c. Resolution No. BPW-05-17-00-0:~; Delawo:re Commons; Storm Sewers .'Drainage; Michael Scheetz, Oak View Associates, LLC CONTI~XCTS a. Agreement for Professional Senices with eGov Solutions; (Computer Management S_vstem) Joe Staehler, Department of Administration b. Agreement for Purchase of Goods and Senices with :~lr. :~lick I'Hdmeyer d/b/a ~lr. I'Hndow Company; (Window Installation) Chief Douglas Callahan, Carmel Fire Department c. Set~ement Agreement, Release and Covenant Not to Sue with ~lultiguard Corporation; Douglas C. Haney, Cit_v Attorne_v REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Caucus Room; Hamilton Count_v Famil_v Support Group; June 13, 27, Jul_v 18, 25, August 8, 22, September 12, 26, October 10, 24, November 14, 28, December 12 and 26, 2000 from 7:30 p.m. to 8:30 p.m.; Lori and Dennis Miller b. Request to Use Caucus Room; Penn_v Oaks Pon_v Club; June 5, 19, Jul_v 10, 24*, August 7, 21 and September 18, 2000 from 6:30 p.m. to 8:00 p.m. (* 7:00 p.m. to 8:30 p.m.); Karen Peragallo c. Request to Use Gazebo; Carmel Communit_v Pla_vers Production of Godspell; Ma_v 21, 22, 23, 24, 25, 26, 28, 29, 30 and 31, 2000 from Noon to 9:00 p.m. (Rehearsal); Susan Creviston d. Request to Use Gazebo; Carefree Learning Center; June 1, 2000 from 10:30 a.m. to 12:00 Noon (Kindergarten Graduation); Theresa Noller OTI-~R f. g- h. Change Order Request No. 2; Permsylvania Street Improvements Project; M. Kate Weese, Cit_v Engineer Consent to Encroach; Fence, Landscape, Mounds.'Trees and Irrigation S_vstem; Brooks Landing at Prairie View, Lot 21; P. David Lucas of 13133 Brooks Landing Place Consent to Encroach; Irrigation S_vstem and Wall; Brighton Woods Subdivision; Ra_v Roehling of Roehling Enterprises, Inc. Grant of Easement/Right of Entry Dedications; Coots, Henke & Wheeler for Carmel Drive Streetscape Project; M. Kate Weese, Cit_v Engineer Grant of Right-of-~¥ay; Meridian Mile Associates for Construction of the Penns_vlvania Street Improvements Project; M. Kate Weese, Cit_v Engineer Resolution BP~¥ 05-17-00-04; Regarding RipJars of Entr_v; Douglas Haney, Cit_v Attorne_v Secondary Plat Approval; Lakes at HEel Dell, Section 2; Keith Lash, P.E., The Schneider Corporation ~¥ater Availability/Permission to Place Irrigation System in Right-of-~¥ay; Brighton Woods Subdivision, Dawnwood Drive; Ra_v Roehling, Roehling Enterprises, Inc. 7. ADJO~RN~FE?~T CAR~IEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MAY 17, 2000-10:00 A.~I. COUNCIL CI-IA~IBERS / CITY HALL / ONE CIVIC SQUARE ME~IBERS PRESENT Mayor James Brainard; Board Member Billy ~Valker; Clerk-Treasurer Diana Cordray and Deputy Clerk Cartie Groce. Mayor Brainard called the meeting to order at 10:07 a.m. Mayor Brainard moved to table the issue at hand for the Executive Session. Board Member Walker seconded. There was no discussion. The Executive Session matter was tabled 2-0. APPROVAL OF MINUTES Board Member Walker moved to approve the Minutes from the April 3, 2000, Regular Meeting, April 4, 2000, Executive Session and the April 4, 2000, Special Meeting. Mayor Brainard seconded. The minutes were approved 2-0. BID/OUALIFICATION OPENINGS Interior Renovations for New I.S. Offices: new I.S. Offices project as follows: Bidder Eden Enterprises Gibraltar Construction Gibson-Lewis of Indianapolis Indy Construction KC. Thomas Construction Kramer Corporation The Mattingly Corporation Paragon General Contractors Mayor Brainard read allowed the bids received for the Base Bid Alternates $ 79,980 $ 3,600 $ 73,200 $ 2,565 $ 77,700 $ 2,544 $ 71,000 $ 4,400 $ 82,750 $ 4,933 $ 70,000 $ 690 $ 70,633 $ 3,869 $112,200 $ 3,200 Mayor Brainard gave the bids to Joe Staehler, Department of Administration, to review and report back by end of meeting. Award for 2000 Concrete Replacement ProRram: David Klingensmith, Street Commissioner, recommended that CC & T Construction, Inc. be awarded the bid as the lowest, most responsive bidder at $331,600.00. Mayor Brainard moved as such. Board Member Walker seconded. The bid was awarded to CC & T Construction, Inc. 2-0. Award for 2000 Pavin~ ProRram: David Klingensmith, Street Commissioner, recommended that Rieth-Riley Construction Co., Inc. be awarded the bid as the lowest, most responsive bidder at $622,502.75. Mayor Brainard moved as such. Board Member Walker seconded. The bid was awarded to Rieth-Riley Construction Co., Inc. 2-0. A~vard for De~vaterin~ Device: John Duff', Utilities Director, recommended that Andritz-Ruthner, Inc. be awarded the bid as the lowest, most responsive bidder at $480,000 for the equipment and $54,063 for the five-year maintenance contract. Mayor Brainard moved as such. Board Member Walker seconded. The bid was awarded to Andritz-Ruthner, Inc. 2-0. PERFOR1MANCE RELEASES Mayor Brainard moved to approve the following Performance Bond Release Resolutions. Resolution BPW-05-17-00-01: Delaware Commons; Curbs, Water, Sanitary Signs and Exterior Sidewalks Resolution BPW-05-17-00-02: Delaware Trace, Section 3; Curbs and Signs Resolution BPW-05-17-00-03: Delaware Commons; Storm Sewers,'Drainage Board Member Walker seconded the motion to approve. The Resolutions were approved 2-0. CONTRACTS: Aareement for Professional Services with eGov Solutions: Mayor Brainard moved to approve the Af~eement. Board Member Walker seconded. The Af~eement was approved 2-0. Aareement for Purchase of Goods and Services with ,~fr, ,~fic]c T~dm{~'er d'b'a ,~fr, Compan,~': Mayor Brainard moved to approve the Af~eement. Board Member Walker seconded. The Af~eement was approved 2-0. Settlement Aareement, Release and Covenant Not to Sue with ~fulti~uard Corporation: Mayor Brainard moved to approve the Settlement Af~eement. Board Member Walker seconded. The Settlement Af~eement was approved 2-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room for Hamilton County Family Support GToup; Lori and Dennis Miller; June 13, 27, July 18, 25, August 8, 22, September 12, 26, October 10; 24; November 14; December 12 and 26, 2000 from 7:30 p.m. to 8:30 p.m.: Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 2-0. Request to Use Caucus Room for Penny Oaks Pony Club: Karen Peragallo; June 5; 19; July' 10; August 7, 21 and September 18, 2000 from 6:30 p.m. to 8:00 p.m (*7:00 p.m. to 8:30 p.m.): Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 2-0. Request to Use Gazebo: Carmel Community Players Production of Godspall; Susan Creviston; Ma~' 21, 22, 23, 24, 25, 26, 28, 29, 30 and 31, 2000 from Noon to 9:00 p.m. (Rehearsal): Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 2-0. Request to Use Gazebo: Carefree Learnina Center: Theresa Noller; June 1; 2000 from 10:30 a.m. to 12:00 Noon (Kinderaarten Graduation): Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 2-0. OTHER: Chan~e Order Request No. 2 to Trotter Construction (Total Chan~e Order $57;62g.34 for Additional Sewer Work); Mayor Brainard moved to approve the Change Order. Board Member Walker seconded. The Change Order was approved 2-0. Consent to Encroach: Fence, Landscape, Mounds.'Trees and Irrigation S~'stem; Brooks Landing at Prairie View, Lot 21: P. David Lucas of 13133 Brooks Land Place; Mayor Brainaxd moved to approve the Consent. Board Member Walker seconded. The Consent was approved 2-0. Consent to Encroach: Irri~ation System and Wall: Brighton Woods Subdivision; Ra~' Roehling of Roehlin~ Enterprises, Inc.; Mayor Brainard questioned Kate Weese, City Engineer, regarding placement of the Wall. Mayor Brainard moved to approve the Consent. Boaxd Member Walker seconded. The Consent was approved 2-0. Grant of Easement.'Ri~ht of Entry Dedications: Coots, Henke & Wheeler for Carmel Drive Streetscape Proiect; Mayor Brainard moved to approve the Grant. Board Member Walker seconded. The Grant was approved 2-0. Grant of Right-of-Way: Meridian Mile Associates for Construction of the Penns~'lvania Street Improvements Proiect; Mayor Brainard moved to approve the Grant. Board Member Walker seconded. The Grant was approved 2-0. Resolution BPW 05-17-00-01: Re~ardin~ Rights of Entry'; Mayor Brainard moved to approve the Resolution. Board Member Walker seconded. The Request was approved 2-0. Secondary Plat Approval: Lakes at Hazel Dell, Section 2; Mayor Brainard moved to approve the Plat. Board Member Walker seconded. The Plat was approved 2-0. Water Availability.'Permission to Place Irriaation System in Ri~ht-of-Wa~'; Mayor Brainard moved to approve the request subject to all conditions in the City Engineer's letter of May 10, 2000, attached hereto as Exhibit "A". Board Member Walker seconded. The request was approved 2-0. ADD-ON ITE~IS A~reement for Purchase of Real Estate at or about ]42]0 Gray Roadl Mayor Brainaxd moved to approve the Agreement at the request of City Council Member, John Koven. In compliance with this A~eement, the City will be able to complete the sidewalk along Gray Road between 126th and 140th Streets. Mr. Koven negotiated this A~eement whereby the residence will receive water and sewer hook-ups and, in turn, the resident will donate 40 feet of right-of-way as well as provide a voluntary annexation to the City. Board Member Walker seconded. The A~eement was approved 2-0. OTHER Interior Renovations for New I.S. Offices: Joe Staehler, Department of Administration, reviewed the bids received for the new I.S. Offices project and recommended that Kramer Corporation be awarded the bid as the lowest, most responsive bidder at $70,000.00. Mayor Brainard moved to approve the Base Bid only subject to the satisfactory submission of subcontractors to be approved by the Department of Administration. Board Member Walker seconded. The bid was awarded to Kramer Corporation 2-0. ADJOURNMENT The meeting was adjoumed at 10:4 1 a.m. Respectfully submitted, ATTEST: Diana n. Cordray, IAMC( Clerk-Treasurer Approved, es Brainard 5/:17100 BPW Minutes