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HomeMy WebLinkAboutCCM-05-15-00 CAR?~IIiL CITY COUNCIL MliliTING AGIiNDA MONDAY, ?~LA_y 15, 2000 -7:00 P.?~I. COUNCIL CI-[A_?~IBIiRS / CITY I-[A_LL / ONIi CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY Ii?~IPLOYIiliS AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTIiS a. Ma_v 1, 2000 - Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THIi COUNCIL a. Samuel W. Morris, Jr., Senior Vice President - General Counsel of Digital Access Corporation of Indiana, A Subsidiar_v of Digital Access, LLC 6. COUNCIL, ?~LA_YORAL AND CLERK-TREASURER CO?~I?~IIiNTS/OBSIiRVATIONS 7. ACTION ON MAYORAL VliTOliS 8. CLAI?~IS · Pa_~Toll · General Claims Retirement 9. CO?~I?~IITTIili RIiPORTS Administration Committee Annexation and Land Use Committee Economic Development Committee Finance Committee Parks & Recreation Committee Public Safet_v Committee Rules Committee Utilities and Transportation Committee 10. 11. 12. 13. 14. 15. OLD BUSINESS Second Readin,~ Ordinance D-1460-00; An Ordinance Vacating Right-of-Way (re: 2nd Avenue SW between 1~t Street SW and Main Street); Mayor James Brainard *published in the Daily Ledger Thursday April 6, 2000 Second Readin,, Ordinance D-1461-00; An Ordinance Providing for an Additional Appropriation of Funds from the General Fund (Board of Public Works Budget $27,438 and Clerk-Treasurer Budget $20,000) Diana Cordray, Clerk-Treasurer *published in the Daily Ledger April 18 and 2& 2000 PUBLIC HEARINGS NEW BUSINESS Resolution No. CC-05-15-00-01; A Resolution Approving Payment of Construction Costs for Hazel Dell Bond Project ($46,514.89 for Pennsylvania Street Construction) Kate Boyle-Weese, City Engineer OTHER BUSINESS ANNOUNCENIENTS EXECUTION OF DOCU~IENTS 16. ADJOURN~IENT CAR~IEL CITY COUNCIL MEETING MINUTES MONDAY, ~L~_Y 15, 2000- 7:00 P.~I. COUNCIL CI-[-~_~IBERS / CITY I-[~_LL / ONE CIVIC SQUARE ME~IBERS PRESENT: Mayor James Brainard; Council Members Keyin I<2irby, John I<2oven, Bob Battreall, Norm Rundie, Luci Snyder, Ron Carlet and Wayne Wilson; Clerk-Treasurer, Diana Cordray and Deputy Clerk, Cartie Groce was also in attendance. Mayor Brainard called the meeting to order at 7:04 p.m. Ron Carter pronounced the Invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY E~IPLOYEES AND OUTSTANDING CITIZENS: Mayor Brainard recognized Kitsten Meisenheimer as an Outstanding Citizen for her efforts in effecting the insertion of a much-needed sidewalk on the northside of 106th Street between Haverstick and Gray Roads. APPROVAL OF MINUTES: Councilor Snyder moved to approve the minutes of the May 1, 2000 Meeting. Councilor Koven seconded. Council President Rundie recommended para~aph one, line three under the title Members Present be amended to read, "Ron Carlet pronounced the Invocation". The minutes were approved, including amendment, 7-0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Thomas Gailev, Vice President of Digital Access, Inc. gave a presentation to the Council regarding the establishment of a cable television franchise a~eement with the City of Cannel. William Roberts, Vice President of Business Development for TotaLink, A Utilicom Networks Company, also gave a presentation to the Council regarding the establishment of a cable television franchise a~eement with the City of Carmel. COUNCIL~ ~L~_YORAL AND CLERK-TREASURER CO~I~IENTS/OBSERVATIONS: Mayor Brainard thanked both cable companies for their presentations. Mayor Brainoxd asked the Cable Commission to put together a draft Ordinance setting out procedures for bringing in a new system for the Council's review. CLAI~IS: Councilor Snyder moved to approve Claims in the amounts of $12, 196.23, $259, 176.89, $733,171.64 and $7,500.00. Councilor Wilson seconded. Councilor Snyder acknowledged Clerk-Treasurer, Diana Cordray's recommendation to delete a claim to Crowe-Chizek in the amount of $16,906.50 as there is not a valid contract between the parties at this time. Clerk-Treasurer, Diana Cordray stated that the paperwork for a new contract is with the City Attorney, Douglas Haney, and, until such time as the Board of Public Works approves a new contract, recommends this item be deleted from the total claims amount. Councilor Snyder motioned the claim amount of $733,171.64 be amended to $716,265.14. Councilor Kirby seconded. The amendment was approved 7-0. Claims were approved with amendment 7-0. CO~I~IITTEE REPORTS: Councilor Koven stated that the Administration Committee meeting was canceled due to lack of agenda. Councilor Snyder reported that the Annexation and Land Use Committee met on May 11,2000. There was discussion regarding the vacation of a street in Old Towne Carmel and it was recommended by the Committee to proceed with the vacation. Also discussed was the add-on Resolution regarding the 90- day moratorium on the development plans ofU. S. 31 and 131~t Street. The Committee was asked by the U.S. 31 Task Force Committee to address this issue as it is time sensitive; thus, the necessity of placing this matter on the Agenda. Finall_v, in dealing with Annexation, the Committee is to begin working on the parameters, general processes and forms needed for any and all Annexations. Mike Shaver of Wabash Scientific has been asked to begin that process. The Committee was addressed by Mr. Mark Ratterman on general Annexation and presented a new Annexation Ordinance prepaxed by Barnes & Thornburg. This draft is different than the one received in October; therefore, copies will be made and distributed for Council. The next meeting of the Committee is scheduled for June 6, 2000. Meetings will be moved to Caucus Rooms. Councilor Wilson reported that the Economic Development Committee met on two occasions. The first meeting was with the Economic Development Commission of Carmel to learn more about the work they have been doing and what plans they may have for the future. The second meeting of the Committee was just prior to the meeting of Council on this date, May 15, 2000. The Committee met with Jeff Burr of the Hamilton County Alliance in order to get an idea of his focus from a County standpoint. The Committee hopes to meet with the Mayor at the next meeting to gain more perspective. Council President Rundie stated that the Finance Committee had not met since the last Council meeting. The next meeting of the Finance Committee will be on May 26, 2000. Councilor Career reported that the Parks and Recreation Committee met regarding the Monon land acquisition. The next meeting of the Parks and Recreation Committee will be June 5, 2000. The Committee asked that the Mayor be in attendance at that meeting to provide an update on the acquisition of the last few parcels. The Committee would like to provide a report to the community based on receipt of all information. Councilor Battreall reported that the Public Safety Committee met on May 15, 2000. Councilor Battreall stated that the township is ready to bring forward an Interlocal A~eement regarding new Fire Stations. The township is currently involved in land acquisitions, but is close to finalizing all efforts. Councilor Battreall also reported that the Fire Chief is refitting the new sirens in Old Towne Carmel and at 126th Street, east of Keystone Avenue, due to complaints of not being able to heax them by the local community. Councilor Battreall relayed that within the next four to six weeks, a new sip is to be installed at the CherD' Tree School and the 126th and Oakridge sip will be moved to the Mr. Carmel property. Finall_v, Councilor Battreall reported that the Communications Department is also moving along rapidly to get communications installed at the tower located at 126th Street and S.R. 421, thus providing communication for the entire area. Council President Rundie stated that the Rules Committee has _vet to meet. The first meeting of the Committee is scheduled for May 26, 2000 at 8:00 a.m. However, the meeting may be delayed due to the Special Meeting of the Utilities and Transportation Committee called for the same date and time. Councilor Kirby reported that the Utilities and Transportation Committee met on May 12, 2000, at which time John Duff', Utilities Director, provided an update regarding the Utilities Department. Councilor Kirby stated that Mr. Duffy advised of a couple of changes soon to be introduced regarding the summer watering schedule and involving the rebate on the sewer bill based on four or five winter months' charges. The possibility of eliminating the highest and lowest amounts on the sewer bill in order to better average each rebate is being considered. Councilor I<2irby also relayed a change in the gace period for payment from 15 to 18 days in order to comply with the Indiana Regulatory Commission. Councilor Kirby stated that the Street Department did not report although there was discussion regarding a better facility for the city garage. The next meeting of the Utilities Committee is a special meeting to be held on May 26, 2000, at which time the consultant for the RTA Service Plan will explain their report. Councilor I<2irby asked for as many Councilors as possible to attend as the special meeting will also be an effort to stir input from some of the businesses along U.S. 31. OLD BUSINESS: Council President Rundie introduced Ordinance D-1460-00; An Ordinance Vacating Right-of-~Va_v (re: 2"d Avenue SW between 1~t Street SW and Main Street). Council President Rundie turned the matter over to Councilor Snyder who stated that the Annexation and Land Use Committee is in favor of the Ordinance contingent upon an amendment to item 1. of the Ordinance stating: ".. . public right-of-way contingent upon receiving an accepted offer on the entire piece of land...". Councilor Snyder referred to Councilor Carter on behalf ofthe Redevelopment Committee. Councilor Carter reported that the Committee has not expressed much concern for the matter and is in favor of the Ordinance. There was Council discussion. Council President Rundie asked for all in favor of the Amendment. The Amendment was approved 7-0. Councilor Snyder moved to approve Ordinance D-1460-00 as amended. Councilor CarEer seconded. Ordinance D-1460-00 was approved, with Amendment, 7-0. Council President Rundie introduced Ordinance-1461-00; An Ordinance Providing for an Additional Appropriation of Funds from the General Fund (Board of Public Works Budget $27,438 and Clerk- Treasurer Budget $20,000). There was no Council discussion. Ordinance D-1461-00 was approved 7-0. PUBLIC HEARINGS: There were none. NEW BUSINESS: Council President Rundie introduced Resolution CC-05-15-00-01- A Resolution Approving Payment of Construction Costs for Hazel Dell Bond Project ($46,514.89 for Pennsylvania Street Construction). Councilor Kirby moved the Resolution into business. Councilor Koven seconded. There was no Council discussion. Resolution CC-05-15-00-01 was approved 7-0. Council President Rundle introduced Agenda Add-on Item (a), Resolution CC-05-15-00-02; Approving a 90-Day Moratorium on the Development Plans ofU. S. 31 and 13 1~t Street. Council President Rundie stated a unanimous vote of Council is required in order for the Resolution to be added to the Agenda. Resolution CC-05-15-00-02 was added to the Agenda by a unanimous vote of 7-0. CouncilorKirby moved the Resolution into business. Councilor Battreall seconded. There was Council discussion. Resolution CC-05-15-00-02 was approved 7-0. OTHER BUSINESS: Council President Rundle requested upon recommendation of Clerk-Treasurer, Diana Cordray, that the City Council Meeting scheduled for July 3, 2000, be canoeled due to the holiday and a Special Meeting of Council be scheduled for July 5, 2000, at 8:30 a.m. for approval of claims. Councilor Snyder questioned Clerk-Treasurer, Diana Cordray, about budget timelines. Clerk-Treasurer, Diana Cordray, stated that the budgets were due May 1, 2000, by which time all were received with the exception of three or four departments. Clerk-Treasurer, Diana Cordray stated budget books would be distributed to Council on Friday, May 19, 2000, excluding the departments for which a budget has yet to be received. Clerk-Treasurer, Diana Cordray asked if an additional meeting of Council should occur prior to the Special Meeting on June 5, 2000, in order to allow an opporttmity to approve a group of claims which will be ready for distribution shortly following Council's meeting on this date. Council President Rundle opposed the necessity of an additional meeting of City Council prior to the Special Meeting on June 5, 2000, due to the demand on Councilors' time for other matters. EXECUTION OF DOCUMENTS ADJOURNMENT: Council President Rundle moved to adjourn the meeting, pending the execution of documents. Councilor Battreall seconded. The meeting was adjourned at 8:47 p.m. by Mayor Brainard. Respectfully submitted, Approved, ...~~. Mayor ATTEST: 5/15/00 Minutes