HomeMy WebLinkAboutBPW 06-07-2000MEETING
NOTICE
CARMEL BOARD OF PUBLIC WORKS
WEDNESDAY, JUNE 7, 2000 - 10:00 A.M.
COUNCIL CHAMBERS / CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HAVE ITS REGULARLY SCHEDULED
MEETING WEDNESDAY~ JUNE 7~ 2000, AT 10:00 A.M. IN THE
COUNCIL CHAMBERS~ CITY HALL~ ONE CIVIC SQUARE.
THE PURt~SE OF THE MEETING IS CITY BUSINESS.
CARMEL BOARD OF PUBLIC WORKS & SAFETY
MEETING AGENDA
WEDNESDAY, JUNE 7, 2000 -10:00 A,M,
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
APPROV,~L OF ~IINUTES
a. May 17, 2000 - Regular Meeting
b. May 17, 2000 - Executive Session Meeting
Bm/ QU,~L~CATION OPE~GS / A~V,~DS
a. Award for Self-Contained Breathing Apparatus; Chief Douglas Callahart, Carmel
Fire Department
PERFOR~IANCE RELEASES
a. Resolution No. BPW-06-07-00-01; The Goddard School; Sidewalks in Medical
Drive Right-of-~Vay; Steven R. Hasset, Hasset Construction Company
b. Resolution No. BP~V-06-07-00-02; Lost Oaks at Haverstick, Section 1, Sidewalks;
Thomas L. Kutz, P.E., Centex Homes
c. Resolution No. BP~V-06-07-00-03; Delaware Trace, Section 3; Water Mains,
Sanitary Sewers; David 1<2. Sexton, P.E., The Schneider Corporation
CONTI~XCTS
a. Agreement for Purchase of Goods and Senices with Barn Signworks;
(~liscellaneous Services) David I<21ingensmith, Director of Street Department
b. Agreement for Purchase of Goods and Senices with Hal Espey; (~lodification of
Original Contract A~eement for Broadcast Services) Steve Engelking, Department of
Community Services for the Planning Commission
c. Agreement for Purchase of Goods and Senices with Gaylot Electric; (Installation
of Additional Electrical Panel) Chief Douglas Callahan, Carmel Fire Department
d. Agreement for Professional Senices with In&pendent Testing Laboratories;
(Inspection of Aerial Devices and Ground Ladders) Chief Douglas Callahan, Carmel
Fire Department
e. Agreement for Professional Senices with Visionary Systems, Lt& (Firehouse
Software) Chief Douglas Callahan, Carmel Fire Department
f.
g.
h.
Contract for Indigent Defense Senices with R. Scott Sirk of Sirk Law Offices;
(Legal Services) Judge Gail Bardach, Carmel City Court
Ratification of Mayor James Brainard's Signature of Lease Transfer Consent
Form from Time t.~rner Cable to Corncast Cable; Mayor James Brainard
Agreement for Purchase of Goods and Senices with t.~i~ter Blasting, Inc.;
(Cleaning Services for Water.'Wastewater Treatment Plants); John Duff_v; Director of
Department of Utilities
REQUEST TO USE CITY PROPERTY/CLOSE STREET
a. Request to Use Caucus Room; Census Bureau; June 7, 14, 21 and 28, 2000 from
10:00 a.m. to 12:30 p.m. and June 12, 19 and 26, 2000 from 1:00 p.m. to 3:30 p.m.;
Robynn Wilson, Census Recruiter
b. Request to Use Gazebo; Carmel HipJa School Cheer Club; July 14, 2000 from 5:30
p.m. to 9:00 p.m. (Pitch-In Family Dinner); Karen McNaughton, President
c. Request to Use Gazebo; Carmel Junior High School; June 27, 2000 from 5:30 p.m.
to 8:30 p.m. (Concert and Symphonic Bands); Don Fisher, Carmel Junior High
School
d. Request to Use Gazebo; June 16, 2000 from 4:00 p.m. to 5:30 p.m. (Wedding
Pictures); Jeff Hamrick and Anna Henderson
e. Request to Close Scott Drive for Block Party; Tuesday, July 4, 2000; 12:00 p.m. to
7:00 p.m.; Jennifer Oatess
OTI-~R
f.
g-
h.
i.
Change Order Request No. 1; Contract 26 - Old Meridian Water Main
Improvements ($25,480 - 18" Bored Steel Casing and $19,350 - 24" Bored Steel
Casing); John Duff_v, Director of Department of Utilities
Change Order Request No. 1; Kramer Corporation -IS Office Renovations ($3,190
- Additional Conduits) Terry Crockett, Director of Information Systems
Gram of Easement/Right of Entry Dedications; Hunter's Glen Condominium
Association for Carmel Drive Streetscape Project; M. Kate Weese, City Engineer
Maintenance Agreement with Braden Business S. vstems; (New Fax Machine); M.
Kate Weese, P.E., City Engineer
Ratification of Approval; Eric Snedeker (Property at 240 North Rangeline Road);
M. Kate Weese, P.E., City Engineer
Request for Approval to Hire Probationary Patrol Officers; Chief Michael D.
Fogart_v, Carmel Police Department
Request for Corninertial Curb-Cut Modification; (Existing Curb-Cut on Carmel
Drive at Keltner Corporate Center); Ken Keltner, Kelmer, Inc.
Request for Open-Cut to Dedicated Street; Gas System Upgrade (4 Locations, 3~a
Avenue NW); Barry Whalen, Indiana Gas Company
Request for Residential Curb-Cut for Semi-Circular Drive; 3627 Brumley Mews;
Thomas A. and Lois E. Beers of 3627 Brumley Mews
Request for Street Light; 150W Cobrahead Light (Northeast Corner, 13 1~t Street
and Meridian Corners Boulevard); M. Kate Weese, P.E., City Engineer
Request for ~¥ater and Sanitary Sewer Availability; Lost Oaks at Haverstick,
Section 3; Thomas L. Kutz, P.E., Centex Homes
Request for ~¥ater and Sanitary Sewer Availability; Settler's Ridge at Haverstick
Section 1; Thomas L. Kutz, P.E., Centex Homes
Request for ~¥ater and Sanitary Sewer Availability; Stone Haven at Haverstick,
Section 6; Thomas L. Kutz, P.E., Centex Homes
Resolution BP~¥ 05-03-00-01; Approving a Lease With the Indiana Bond Bank for
the Carreel Fire Department; Chief Douglas Callaban, Carreel Fire Department
Resolution BP~¥ 06-07-00-04; Establish City Policy Regarding the Use of City
Property for Wireless Telecommunications Facilities; Mayor James Brainard
~¥ater Availability/Permission to Place Irrigation System in Right-of-~¥ay;
Sycamore Farm Subdivision; Mark W. Boyce, C.P. Morgan Communities, L.P.
7. AD,3'O~RN~FENT
CAR~IIiL BOARD OF PUBLIC WORKS MliliTING MINUTIiS
WIiDNIiSDAY, JUNIi 7, 2000-10:00 A.~I.
COUNCIL CI-[A_~IBIiRS / CITY I-[A_LL / ONli CIVIC SQUARIi
MI~IBI~RS PRI~SI~NT
Mayor James Brainard; Board Members Billy Walker and Mory Ann Burke; Deputy Clerk Cartie
Groce. Clerk-Treasurer Diana L. Cordray was absent.
Mayor Brainard called the meeting to order at 10:00 a.m.
APPROVAL OF MINUTI~S
Board Member Walker moved to approve the Minutes from the May 17, 2000, Regular Meeting.
Mayor Brainard seconded. The Minutes were approved 2-0. Board Member Walker moved to
approve the Minutes from the May 17, 2000, Executive Session Meeting. Mayor Brainard seconded.
The minutes were approved 2-0. Board Member Burke abstained due to her absence at each
meeting.
BID/OUALIFICATION OPI~NINGS
Award for Self-Contained Breathin~ Apparatus; Chief Douglas Callahan, C0rmel Fire Department,
recommended that Hoosier Fire Equipment, Inc. be awarded the bid as the lowest, most responsive
bidder at $239,440.00. Mayor Brainard moved to approve the bid award. Board Member Burke
seconded. The bid was awarded to Hoosier Fire Equipment, 3-0.
PIiRFOR}IANCIi RELEASES
Mayor Brainard moved to approve the following Performance Bond Release Resolutions.
Resolution BPW-06-17-00-01; The Goddard School; Sidewalks in Medical Drive Right-of-
Way; Steven R. Hasset, Hasset Construction Company
Resolution BPW-06-07-00-02; Lost Oaks at Haverstick, Section 1, Sidewalks; Thomas L.
Kutz, P.E., Centex Homes
Resolution BPW-06-07-00-03; Delaware Trace, Section 3; Water Mains, Sanitary Sewers;
David 1<2. Sexton, P.E., The Schneider Corporation
Board Member Walker seconded the motion to approve. The Resolutions were approved 3-0.
CONTtLA_CTS:
ARreement for Purchase of Goods and Ser~-ices ~v'irh Barn Si~mv'orks; Mayor Brainard moved to
approve the Agreement. Board Member Walker seconded. The A~eement was approved 3-0.
ARreement for Purchase of Goods and Ser~-ices ~v'irh Hal Espev; Mayor Brainord moved to approve
the A~eement. Board Member Burke seconded. The A~eement was approved 3-0.
Aareement for Purchase of Goods and Sen'ices with Gaylot Electric; Mayor Brainard moved to
approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0.
Aareement for Purchase of Goods and Sen'ices with Independent Testin,~ Laboratories; Mayor
Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was
approved 3-0.
Aareement for Purchase of Goods and Sen'ices with r~sionar. F ~}~'stems, Ltd.; Mayor Brainard
moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved
3-0.
Contract for Indigent Defense Sen'ices with R. Scott Sirk of Sirk Law Qffices; Mayor Brainard
moved to approve the Contract. Board Member Walker seconded. The Contract was approved 3-0.
Ratification of Mayor James Brainard's Signature of Lease Transfer Consent Form from Time
T~rner Cable to Corncast Cable; Board Member Walker moved to approve the Ratification. Board
Member Burke seconded. The Ratification was approved 3-0.
Aareement for Purchase of Goods and Sen'ices with T~"ater Blasting, Inc.; Mayor Brainard moved to
approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0.
RIEOUEST TO USE CITY PROPERTY/CLOSE STREET:
Request to Use Caucus Room for Census Bureau: Robynn Wilson; June 7; 14; 21 and 28; 2000 from
10:00 a.m. to 12:30 p.m. and June 12, 19 and 26, 2000 from 1:00 p.m. to 3:30 p.m.; Mayor Brainard
moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0.
Request to Use Gazebo: Carmel High School Cheer Club: Karen McNaup4hton; July' 14; 2000 from
5:30 p.m. to 9:00 p.m. (Pitch-In Family Dinner); Mayor Brainard moved to approve the Request.
Board Member Burke seconded. The Request was approved 3-0.
Request to Use Gazebo: Carmel Junior High School: Don Fisher; June 27; 2000 from 5:30 p.m. to
8:30 p.m. (Concert and Symphonic Bands); Mayor Brainard moved to approve the Request. Board
Member Burke seconded. The Request was approved 3-0.
Request to Use Gazebo: Jeff Hamrick and Anna Henderson: June 16; 2000 from 4:00 p.m. to 5:30
p.m. (Weddin~ Pictures); Mayor Brainard moved to approve the Request. Board Member Burke
seconded. The Request was approved 3-0.
Request to Close Scott Drive for Block Party: Jennifer Oatess: July' 4; 2000 from 12:00 Noon to 7:00
p.m.; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The
Request was approved 3-0.
OTHER:
Chanae Order Request No. 1 to Contract 26 - Old Meridian Water Main Improvements (Total
Chanae Order $44.830.00 for 18" and 24" Bored Steel Casina); Mayor Brainard moved to approve
the Change Order. Board Member Burke seconded. The Change Order was approved 3-0.
Chanae Order Request No. 1 to Kramer Corporation - IS Office Renovations (Total Change Order
$2,690.00 for Additional Conduits); Terry Crockett, Director of Information Services asked that
Item No. 2 be removed from the Change Order Request as it is too costly at this time. Mayor
Brainard approved Item No. 1 o~1~' of the Change Order. Board Member Walker seconded. Item
No. 1 of the Change Order was approved 3-0.
Grant of Easement.'Riaht of Entry Dedications: Hunter's Glen Condominium Association for Carmel
Drive Streetscape Proiect; Mayor Brainard moved to approve the Grant.'Rip, ht-of-Entry. Board
Member Walker seconded. The Grant.'Rip, ht-of-Entry was approved 3-0.
Maintenance A~reement ~v'ith Brade~ BusiNess Systems; Mayor Brainard moved to approve the
A~eement. Board Member Burke seconded. The A~eement was approved 3-0.
Ratification of Approval: Eric Snedeker; Mayor Brainard moved to approve the Ratification. Board
Member Walker seconded. The Ratification was approved 3-0.
Request for Approval to Hire Probationary (5) Patrol Officers; Mayor Brainard moved to approve
the Request. Board Member Burke seconded. The Request was approved 3-0.
Request for Commercial Curb-Cut Modification: (Existin~ Curb-Cut on Carmel Drive at Kelmer
Corporate Center); Kate Weese, City Engineer, advised this matter has not _vet received approval
from the Plan Commission for this development. Ken Kelmer, owner of Keltner Corporate Center,
was present and stated his perspective for the request. Mayor Brainard advised Mr. Keltner of our
procedures and stated the Board of Public Works is unable to approve a request prior to the approval
by the Plan Commission. Therefore, Mayor Brainard moved to table the Request. Board Member
Burke seconded. The Request was tabled 3-0.
Request for Open-Cut to Dedicated Street: Gas System Up~rade (4 Locations, 3~a Avenue NW);
Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was
approved 3-0.
Request for Residential Curb-Cut for Semi-Circular Drive: 3627 Bmmle~' Mews; Mayor Brainard
moved to approve the Request contingent upon the recommendations and requirements stated in the
City Engineer's letter of June 1, 2000, attached hereto as Exhibit "A". Board Member Walker
seconded. The Request was approved 3-0.
Request for Street Light: 150W Cobrahead Li~!at (Northeast Comer, 131~t Street and Meridian
Corners Boulevard); Mayor Brainard moved to approve the Request. Board Member Walker
seconded. The Request was approved 3-0.
Request for Water and Sanitary Sewer Availability: Lost Oaks at Haverstick, Section 3; Mayor
Brainard moved to approve the Request. Board Member Walker seconded. The Request was
approved 3-0.
Request for Water and Sanitary Sewer Availability: Settler's Ridge at Haverstick, Section 1; Mayor
Brainard moved to approve the Request. Board Member Walker seconded. The Request was
approved 3-0.
Request for Water and Sanitary Sewer Availability: Stone Haven at Haverstick, Section 6; Mayor
Brainard moved to approve the Request. Board Member Walker seconded. The Request was
approved 3-0.
Resolution BPW 05-03-00-01: Approvina a Lease With the Indiana Bond Bank for the Carmel Fire
Department; Mayor Brainard moved to approve the Resolution. Board Member Walker seconded.
The Resolution was approved 3-0.
Resolution BPW 06-07-00-04: Establish City Policy Reaarding the Use of Cit~' Property' for
Wireless Telecommunications Facilities; Mayor Brainard moved to approve the Resolution. Board
Member Burke seconded. The Resolution was approved 3-0.
Water Availability.'Permission to Place Irriaation System in Rip4ht-of-Wa~'; S~'camore Farm
Subdivision; Mayor Brainard moved to approve the request subject to all conditions in the City
Engineer's letter of June 1, 2000, attached hereto as Exhibit "B". Board Member Walker seconded.
The request was approved 3-0.
* Prior to the introduction of Add-On Items, ,r~fa)'or Brainard moved to return the matter tabled at
the Executive Session on,r~fa)' i 7, 2000. Board,r~fember T~"alker seconded. There ~v'as no discussion.
,r~fa)'or Brainard moved to approve the matter at the Executive Session subject to the terms of the
letter of&he & 2000, submitted b)' attorne)' ~roseph S. Smith, name} . . . 'notification that the
Settlement A~eement in the pending dissolution of marriage has been approved by the trial Judge
and signed by the parties in said case '. Board ,r~fember T~"alker seconded. The Executive Session
matter ~v'as approved 3-0.
ADD-ON ITI~?~IS
A~reement for Professional Services ~v'ith Douglas ~. F~"ebber: (Legal Services); Mayor Brainard
moved to introduce the item into business. Board Member Burke seconded. Mayor Brainard moved
to approve the A~eement. Board Member Walker seconded. The A~eement was approved 3-0.
Reimbursement A~reement ~v'ith Duke-~v'eeks Construction: (~leridian Corners Boulevard
Landscaping); Mayor Brainard moved to introduce the item into business. Board Member Walker
seconded. Mayor Brainard moved to approve the A~eement. Board Member Walker seconded.
The A~eement was approved 3-0. Thereafter, Douglas C. Haney, City Attorney, asked for the
Board's approval to add Exhibit "A" to the Reimbursement A~eement following approval of the
A~eement. Mayor Brainard moved to approve the addition of Exhibit "A". Board Member Walker
seconded. The addition of Exhibit "A" to the Reimbursement A~eement with Duke-weeks
Construction was approved 3-0.
Request for Emergency Funds: (Additional Li~htin~ System Repairs for Civic Fountain Square in
the amount of $3.500.00); Mayor Brainard moved to introduce the item into business. Board
Member Walker seconded. Mayor Brainard moved to approve the Request. Board Member Walker
seconded. The Request was approved 3-0.
ADJOURNMENT
The meeting was adjourned at 10:50 a.m.
Respectfully submitted,
ATTEST:
Approved,
a or ,, es ralnar
6/7/00 BPW Minutes
City o'5 Carme:
DEPARTMENT OF ENGINEERING
June 1,2000
Board of Public Works and Safety
1 Civic Square
Cannel, IN 46032
Dear Board Members:
Mr. Mark Boyce, of C.P. Morgan Communities, L.P., has requested to be placed on the Board of Public
Works and Safety agenda to receive two approvals:
· Permission to place a portion of a proposed irrigation system within the City's right-of-way along
Gray Road and Greenspire Drive; and
· Water Availability for this irrigation system.
The location of this irrigation system is at the Gray Road entrance to the Sycamore Farm Subdivision. The
portion of the irrigation system, not in the right-of-way but in dedicated easements, will be covered by a
Consent to Encroach Agreement that will be presented to the Board for approval.
Based upon previous similar requests and review information provided by Jones & Henry Consulting
Engineers on the effects of sprinkler systems on the City' s water distribution system, I recommend the
Board approve water availability for this irrigation system as follows:
SYCAMORE FARM IRRIGATION SYSTEM
Water: 2.0 E.D.U as per Water Ordinance A-66/A-77. Not to exceed an average daily flow of
600 gallons.
Jo~m Duff-y, Cannel Utilities, has reviewed the plans for this installation and has approved the availability
of 2.0 EDU.
I recommend the Board approve the place~nent of a portion of the irrigation system in the dedicated right-
of-way of Gray Road and Greenspire Drive. Both of these approvals are contingent upon the following
conditions:
1. The Developer has agreed to enter into a Consent to Encroach Agreement with the City for lhat portion
of the irrigation system that will be installed in dedicated easements. This Agreement between C.P.
Morgan Communities, L.P. and the City of Cannel has been prepared and will be presented to the
Board for approval at the first available Board of Public Works and Safety meeting after its review and
approval by our Law DeparUnent.
2. These conditions would also apply to the Homeowners Association, if at any time in the future, the
owner/developer transfers responsibility of these facilities to the same.
3. Usage will be restricted to non-peak hours and the sprinkler systems will be the first in the line of
restriction for the City. The City may require the sprinklers to be used only every second or third day,
if required in the future. Additionally, ~e City may require usage be restricted to "dusk to dawn"
hours to allo~v for maximum usage hours of sidewalks/multi-use paths and mowing/maintenance of the
right-of-way grass and landscaping.
EXHIBIT "B"
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441
Ci:y Carme2
DEPARTMENT OF ENGINEERING
June 1, 2000
Board of Public Works and Safety
One Civic Square
Carreel, IN 46032
Dear Board Members:
Thomas and Lois Beers, residing at 3627 Brumley Mews in Eden Estates, Section 9, have requested Board of Public
Works and Safety approval for an additional "loop" drive for their residence.
The Beers' lot, #257 is toward the end of a cul-de-sac and does not see a high volume of traffic. The current drive serves
their side-load house layout, but the petitioners request this loop drive to better serve access to their front entrance.
The initial drawing proposed by the petitioner illustrating the desired layout and location of the loop was not acceptable
due to the angle of approach into the street (and opposite direction traffic) and the length of which it would be crossing
the sidewalk. It is more consistent with the City's subdivision development to have the drives cross the sidewalk and
access the street at a perpendicular. Therefore, if the petitioner is agreeable to "loop" the drive into their existing one as
shown on the revised sketch, I do not have a problem with this request.
Therefore, I would recommend the Board approve this request subject to the petitioner agreeing to the revised location
which is entirely outside of the City' right-of-way of Brumley Mews. This construction will also require a street cut
permit due to the installation and potential for removal, reconstruction, and/or damage to the sidewalk, street and curbs
at the area of the new drive connection.
Sincere~ff[)x/~(~Q.~
M. Kate Weese, P.E.
City Engineer
cc: file copy
EXHIBIT
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441