Loading...
HomeMy WebLinkAboutBPW 07-19-2000City Carmeal CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 19, 2000-10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER , , APPROVAL OF MINUTES a. July 5,2000- Regular Meeting Bin / QUALIFICATION OPENINGS / AWARDS a. Bids for Carmel Drive Streetscape; M. Kate Weese, P.E., City Engineer PERFORMANCE RELEASES a. Resolution No..~ BPW-07-19-00-01; Brooks Landing Offsite; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation b. Resolution No. BPW-07-19-00-02; Brooks Landing, Section 1; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation c. Resolution No. BPW-07-19-00-03; Chapman's Claim, Section 1; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation d. Resolution No. BPW-07-19-00-04; Chapman's Claim, Section 2A; Monuments and Markers; Keith Lash, P.E., The Schneider Corporation e. Resolution No. BPW-07-19-00-05; Moffitt Farm, Section 1; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation f. Resolution No. BPW-07-19-00-06; Moffitt Farm, Section 2A; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation g. Resolution No. BPW-07-19-00-07; Moffitt Farm, Section 2B; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation h. Resolution No. BPW-07-19-00-08; Moffitt Farm, Section 3; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation i. Resolution No. BPW-07-19-00-09; Brooks Landing, Section 2; Streets and Curbs; Keith Lash, P.E., The Schneider Corporation j. Resolution No. BPW-07-19-00-10; Fairgreen Trace, Section 1; Curbs, Onsite Water, Offsite Water and Exterior Sidewalks; Shirley White, Crossmann Communities, Inc. k. Resolution No. BPW-07-19-00-11; Woodland Springs Christian Church; Hazel Dell Entrance and Sanitary Sewers; Quentin Young, Pepper Construction Company ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 4. CONTRACTS a, b, Agreement for Purchase of Goods and Services with Atlas Sign Company, Inc.; (Removal of Existing Brick Sign and Installation of New Brick Sign); M. Kate Weese, P.E., City Engineer Agreement for Professional Services with Lab Support; (Temporary Technical Support Personnel to the City); John Duffy, Director of the Department of Utilities Agreement for Purchase of Goods and Services with St. Vincent Hospital and Health Care Center, Inc.; (Fire Department Employees' Annual Examinations); Chief Douglas Callaban, Carmel City Fire Department REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Gazebo; Friday, August 11, 2000 from 4:00 a.m. to 5:00 p.m. (Wedding Rehearsal- Already Have Wedding Date Reserved and Approved for Saturday, August 12, 2000); Michelle Kolb b. Request to Use Gazebo/Fountain Area; Saturday, August 26, 2000 from 12:00 Noon to 6:00 p.m. (Wedding Reception); Mary Kimes c. Request to Use Gazebo/Fountain Area; Friday, September 15, 2000 from 6:00 p.m. to 7:00 p.m. (Wedding Rehearsal) and Saturday, September 16, 2000 from 5:00 p.m. to 8:00 p.m. (Wedding); Sherrie West and Eric Simpson d. Request to Use Gazebo/Fountain Area; Sunday, July 8, 2001 from 1:00 p.m. to 9:00 p.m. (Wedding); Bridget Bell and Jason Houghton e. Request to Use Gazebo/Fountain Area and Enforce Street/Lane Restrictions to Conduct a 5K Walkathon as a Fundraiser for The ALS Association of Indiana, Inc.; Sunday, October 22, 2000 from 11:00 a.m. to 6:00 p.m.; Donnae L. Dole, Executive Director f. Request to Close Westminster Way Between Kingswood Drive and Huntington Drive for Block Party; Kingswood Neighborhood; Saturday, August 19, 2000 from 3:30 p.m. to 8:00 p.m. (Additional Request for Tour of an Emergency Vehicle Will Be Accommodated by the Carreel City Fire Department Upon Approval of the BPW); Donna Booher g. Request to Close Coopers Hawk Drive Between Address Nos. 5797 and 5787 for Block Party; Trails at Avian Glen Neighborhood; Sunday, August 20, 2000 from 5:00 p.m. to 9:00 p.m.; Tanna Hanger h. Request to Close Smokey Lane Between Woodbine Drive East and Rosebay for Block Party; Smokey Knoll Neighborhood; Saturday, August 26, 2000 from 3:30 p.m. to 7:30 p.m.; Laurie Gavrin , OTHER a. b, de g, h, j, Consent to Encroach; Irrigation System; Lakes at Hazel Dell Subdivision; Shawn Gault, Zaring Homes, Inc. Consent to Encroach; Residential Fence; Carrington Woods Subdivision; John R. and Shannon K. Frey of 5183 Cartington Circle Consent to Encroach; Residential Fence; Ashton Subdivision; Judith Brusslan of 14419 Salem Drive East Conflict of Interest Disclosure Statement filed by Michael P. Hollibaugh; Clerk- Treasurer Diana L. Cordray, City of Carmel Resolution No. BPW-07-19-00-12; Establishing Presentation of Pistol and Badge to Lt. DonaM W. ~4llen; (Remington 12 Gauge Model 870 Shotgun, Serial No. A155959M and Glock Model 23, 40 Cal. Pistol, Serial No. DGA860US) Retirement of Carmel City Officer; Chief Michael D. Fogarty, Carmel City Police Department Request to Promote David C. Strong to Rank of Lieutenant; (Effective July 22, 2000); Chief Michael D. Fogarty, Carmel City Police Department Request to Promote Dwight D. Frost to Rank of Sergeant; (Effective July 22, 2000); Chief MiChael D. Fogarty, Carmel City Police Department Secondary Plat Approval; Brooks Landing at Prairie View, Section 3; Keith Lash, P.E., The Schneider Corporation Secondary Plat Approval; Chapman's Claim at Prairie View, Section 2B; Keith Lash, P.E., The Schneider Corporation Secondary Plat " Amendment; Chapman's Claim at Prairie View, Section 1; Keith Lash, P.E., The Schneider Corporation 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JULY 19, 2000 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard and Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer Diana Cordray and Deputy Clerk Carde Groce. Mayor James Brainard called the meeting to order at 10:00 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the July 5, 2000, Regular Meeting. Board Member Burke seconded. The Minutes were approved 3-0. BID/QUALIFICATION OPENING__S: Carreel Drive Streetscape Prc,ject; Mayor Brainard advised that bids were advertised to be received until 10:05 a.m.; therefore, the' Board will move to the next item of business until such time the bids received may be opened and read aloud. PERFORMANCE RELEASES: Mayor Brainard moved to approve the following Performance Bond Release Resolutions: a. Resolution No. BPW-07-19-00-01; Brooks Landing Offsite; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation b. Resolution No. BPW-07-19-00-02; Brooks Landing, Section 1; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation c. Resolution No. BPW-07-19-00-03; Chapman's Claim, Section 1; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation d. Resolution No. BPW-07-19-00-04; Chapman's Claim, Section 2A; Monuments and Markers; Keith Lash, P.E., The Schneider Corporation e. Resolution No. BPW-07-19-00-05; Mof~tt Farm, Section 1; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation f. Resolution No. BPW-07-19-00-06; Mof~tt Farm, Section 2A; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation g. Resolution No. BPW-07-19-00-07; Moffitt Farm, Section 2B; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation Resolution No. BPW-07-19-00-08; Moffitt Farm, Section 3; Street Signs, Monuments and Markers; Keith Lash, P.E., The Schneider Corporation Resolution No. BPW-07-19-00-09; Brooks Landing, Section 2; Streets and Curbs; Keith Lash, P.E., The Schneider Corporation j, Resolution No. B P W-07-19-00-10; F airgreen Trace, Section 1; Curbs, Onsite Water, Offsite Water and Exterior Sidewalks; Shirley White, Crossmann Communities, Inc. Resolution No. BPW-07-19-00-11; Woodland Springs Christian Church; Hazel Dell Entrance and Sanitary Sewers; Quentin Young, Pepper Construction Company Board Member Burke seconded the motion to approve. The Resolutions were approved 3-0. CONTRACTS: A~reement for Purchase of Goods and Services with Atlas Sign Company, Inc.; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Agreement for Professional Services with Lab Support; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Purchase of Goods and Services with St. Vincent Hospital and Health Care Center, Inc.; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Gazebo; Micbelle Kolb; August 11, 2000 from 4:00 p.m. to 5:00 p.m. (Wedding Rehearsal); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request to Use Gazebo/Fountain Area; Mary Kimes; August 26, 2000 from 12:00 Noon to 6:00 p.m. (Wedding Reception); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request to Use Gazebo/Fountain Area; Sherrie West and Eric Simpson; September 15, 2000 from 6:00 p.m. to 7:00 p.m. (Wedding Rehearsal) and September 16, 2000 from 5:00 p.m. to 8:00 p.m. (Wedding); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request to Use Gazebo/Fountain Area; Bridget Bell and Jason Houri'll.n; July 8~ 2001 from 1:00 p.m. to 9:00 p.m. (Wedding); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request to Use Gazebo/Fountain Area and Enforce Street/Lane Restrictions; Donnae L. Dole, Executive Director of The ALS Association of Indiana, Inc.; October 22, 2000 from 11:00 a.m. to 6:00 p.m. (5K Walkathon Fundraiser); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request to Close Westminstex Way Between Kingswood Drive and Huntington Drive; Donna Booher, Kin~swood Neighborhood; August 19, 2000 from 3:30 p.m. to 8:00 p.m. (Block Party With Additional Request for Tour of an Emergency Vehicle); Mayor Brainard moved to approve the Request for the Block Party and the Additional Request for Tour of an Emergency Vehicle Will Be Accommodated, Circumstances Permitting, by the Carmel City Fire Department. Board Member Walker seconded. The Request was approved 3-0. Request to Close Coopers Hawk Drive Between Address Nos. 5797 and 5787; Tanna Hanger, Trails at Avian Glen Neighborhood; August 20, 2000 from 5:00 p.m. to 9:00 p.m. (Block Party); Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request to Close Smokey Lane Between Woodbine Drive East and Rosebay; Laurie Gavrin, Smokey Knoll Neighborhood; August 26, 2000 from 3:30 p.m. to 7:30 p.m. (Block Party); Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. At this time, the Board returned to Item 2a for the opening of the bids for the Carreel Drive Streetscape Project. At 10:05 a.m., Mayor Brainard read aloud the bids received for the Carreel Drive Streetscape Project as follows: Bidder Base Bid Smock Fansler Corporation Rieth-Riley Construction Co. Calumet Asphalt Paving Co., Inc. CC & T Construction, Inc. The Hunt Paving Co., Inc. $1,956,092.05 $2,439,516.00 $2,290,916.19 $2,453,341.42 $2,304,551.99 Board Member Walker gave the bids to Kate Boyle-Weese, City Engineer, to review and report back to the Board. OTHER: Consent to Encroach; Ir~ation System; Lakes at Hazel Dell Subdivision; Mayor Brainard moved to approve the Consent. Board Member Walker seconded. The Consent was approved 3-0. Consent to Encroach; Residential Fence; Carrington Woods Subdivision; Board Member Walker and Mayor Brainard questioned certain aspects of the encroachment. Kate Boyle-Weese, City Engineer, offered to provide a map indicating the exact placement of the residential fence. Board Member Walker moved to table the Consent until receipt of such map. Mayor Brainard seconded. The Consent was tabled 3-0. Consent to Encroach; Residential Fence; Ashton Subdivision; Mayor Brainard moved to table the Consent suggesting that the Department of Community Services may need to render an opinion as to the landscaping aspects with regard to Hazel Dell. Kate Boyle-Weese, City Engineer agreed with the suggestion. Board Member Burke seconded. The Consent was tabled 3-0. Conflict of Interest Disclosure Statement filed by Michael P. Hollibaugh; Mayor Brainard explained the purpose of the Statement and moved to approve the Disclosure Statement. Board Member Burke seconded. Board Member Walker expressed his concem and voted in the negative. The Disclosure Statement was approved 2-1. Resolution No. BPW-07-19-00-12; Establishing Presentation of Pistol and Badge to Lt. Donald IV. Allen (Remington 12 Gauge Model 870 Shotgun, Serial No. A155959M and Glock Model 23, 40 Cal. Pistol, Serial No. DGA860US); Chief Michael D. Fogarty, Carmel City Police Department presented the Resolution requesting the removal of the City-issued service pistol and shotgun from the City of Carmel inventory in order to present them to Lt. Donald W. Allen upon his retirement from the Carmel City Police Department. Mayor Brainard moved to approve the Resolution. Board Member Walker seconded. Resolution No. BPW-07-19-00-12 was approved 3-0. Request to Promote David C. Stron~ to Rank of Lieutenant; (Effective July 22, 2000); Chief Michael D. Fogarty, Carmel City Police Department recommended the promotion of Sergeant David C. Strong to the rank of Lieutenant. Chief Fogarty recognized Sergeant Strong to be number one on the Lieutenant's Promotional Eligibility List as well as an outstanding member of the Carreel City Police Department. Mayor Brainard moved to approve the Request for Promotion. Board Member Burke seconded. The Request was approved 3-0. Mayor Brainard and Chief Fogarty presented a new badge to Lieutenant David C. Strong. Request to Promote Dwight D. Frost to Rank of Sergeant; (Effective July 22, 2000); Chief Michael D. Fogarty, Carmel City Police Department recommended the promotion of Officer Dwight D. Frost to the rank of Sergeant. Chief Fogarty recognized Officer Frost to be number one on the Sergeant' s Promotional Eligibility List as well as a member of the Marion County Metropolitan Drug Task Force, representing the City of Carmel for a number of years, thus serving this community extremely well. Mayor Brainard moved to approve the Request for Promotion. Board Member Burke seconded. The Request was approved 3-0. Sergeant Dwight D. Frost was unable to attend the meeting as he was on vacation. Chief Fogarty will present a new badge to Sergeant Frost upon his return. Secondary Plat Approval; Brooks Landing at Prairie View, Section 3; Mayor Brainard moved to approve the Plat. Board Member Walker seconded. The Plat was approved 3-0. Secondary Plat Approval; Chapman's Claim at Prairie View, Section 2B; Mayor Brainard moved to approve the Plat. Board Member Burke seconded. The Plat was approved 3-0. Secondary Plat Amendment; Chapman's Claim at Prairie View, Section 1; Mayor Brainard moved to approve the Plat Amendment. Board Member Burke seconded. The Plat Amendment was approved 3-0. At this time, Mayor Brainard returned to Items 6b and 6c. Kate Boyle-Weese, City Engineer, apologized for not being able to provide a more detailed map regarding these two requests for Consent to Encroach. There was discussion between Mayor Brainard, Board Member Walker and Kate Boyle-Weese concerning Item 6b, Consent to Encroach as to Carrington Woods Subdivision. Mayor Brainard moved to remove Item 6b from the table. Board Member Burke seconded. Mayor Brainard moved to approve Item 6b, Consent to Encroach as to Carrington Woods Subdivision. Board Member Walker seconded. Item 6b, Consent to Encroach was approved 3-0. Mayor Brainard stated Item 6c, Consent to Encroach as to Ashton Subdivision will remain tabled until additional information can be provided. ADJOURNMENT The meeting was adjourned at 10:26 a.m. Respectfully submitted, ATTEST: ,2. ,!~ (,: ', .' Diana L. orZY,-&g"/'' ' ; ' Clerk-Treasurer Approved, ~ya~or James Brainard Clerk-Treasurer 7/I 9/00 BPW Minutes