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HomeMy WebLinkAboutBPW 07-05-2000City Car " OL,' llle, CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 5, 2000-10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER APPROVAL OF MINUTES a. June 21,2000- Regular Meeting , BID / QUALIFICATION OPENINGS / AWARDS a. Award for 2000 Truck Equipment: Plows, Beds and Hydraulic Systems; David W. Klingensmith, Street Commissioner , CONTRACTS a. Database Technologies, Inc. Flat Rate Subscriber Agreement; (Unlimited Access to Auto Track Plus or Auto Track XP); Chief Michael Fogarty, Carmel Police Department , REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Gazebo; Thursday, July 27, 2000 from 9:30 a.m. to 2:00 p.m. (Luncheon); Sally A. Cooksey, Cooksey & Associates b. Request to Use Gazebo; Friday, June 8, 2001 from 5:00 p.m. to 7:00 p.m. and Saturday, June 9, 2001 from 7:00 a.m. to 8:00 p.m. (Wedding Rehearsal/Wedding); Melissa McTarsney and Robert Barton , OTHER a. Grant of Easement; Providence Housing Partners, LLC; Douglas C. Haney, City Attorney Grant of Easement; Providence Commercial Partners, LLC; Douglas C. Haney, City Attorney 7. ADJOURNMENT ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JULY 5, 2000 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT Mayor James Brainard and Board Members Billy Walker and Mary Ann Burke (10:06 a.m.); Clerk- Treasurer Diana Cordray and Deputy Clerk Carfie Groce. Mayor James Brainard called the meeting to order at 10:01 a.m. APPROVAL OF MINUTES Mayor James Brainard moved to table the Minutes from the June 21, 2000, Regular Meeting, due to the present absence of Board Member Burke and his absence from that meeting enables him to vote as to the accuracy of the Minutes. Board Member Walker seconded. The Minutes were tabled 2-0. BID/OUALIFICATION OPENINGS Award for 2000 Truck Equipment: Plows, Beds and Hydraulic Systems; Dave Klingensmith, Street Commissioner, recommended that Deeds Equipment be awarded the bid as the lowest, most responsive bidder at $72,379.00. Mayor Brainard moved to approve the bid award. Board Member Walker seconded. The bid was awarded to Deeds Equipment, 2-0. CONTRACTS: Database Technologies, Inc. Flat Rate Subscriber Agreement; Mayor James Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 2-0. REO UEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Gazebo; Sally A. Cooksey, Cooksey & Associates; July 27, 2000 from 9:30 a.m. to 2:00 p.m. (Luncheon); Mayor James Brainard moved to approve the Request. Board Member Walker seconded. The Requeat was approved 2-0. Request to Use Gazebo; Melissa McTarsney and Robert Barton; June 8, 2001 from 5:00 p.m. to 7:00 p.m. and June 9, 2001 from 7:00 a.m. to 8:00 p.m. (Wedding Rehearsal/Wedding); Mayor James Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 2-0. OTHER: Grant of Easement with Providence Housing Partners, LLC; Douglas C. Haney, City Attorney requested this request be tabled upon further review. Mayor James Brainard moved to table the request for Grant of Easement. Board Member Walker seconded. The request was tabled 2-0. Grant of Easement with Providence Commercial Partners, LLC; Douglas C. Haney, City Attorney requested this request be tabi,~d upon further review. Mayor James Brainard moved to table the request for Grant of Easement. Board Member Walker seconded. The request was tabled 2-0. ADD-ON ITEMS: Mayor James Brainard moved to approve the following Performance Bond Resolutions: Resolution No. BPW-07-05-00-01; Hamilton Crossing East; Streets, Sanitary Sewers, Sidewalks; Blair D. Carmosino, P.E., Duke-Weeks Construction Resolution No. BPW-07-05-00-02; Plum Creek Farms, Section 1, Exterior Sidewalks; Chris Werth, P.E., Plum Creek Development Resolution No. BPW-07-05-00-03; Plum Creek Farms, Section 2A; Curbs, Signs, 126th Street Improvements; Chris Weah, P.E., Plum Creek Development Resolution No. BPW-07-05-00-04; Plum Creek Farms, Section 3; Exterior Sidewalks; Chris Werth, P.E., Plum Creek Development Resolution No. BPW-07-05-00-05; Plum Creek Farms, Section 4; Curbs, Water, Sanitary, Signs, 126th Street Improvements; Chris Werth, P.E., Plum Creek Development Resolution No. BPW-07-05-00-06; Plum Creek North, Section 1; Interior Sidewalks; Chris Werth, P.E., Plum.Creek Development Resolution No. BPW-07-05-00-07; Plum Creek Noah, Section 2; Sidewalks; Chris Werth, P.E., Plum Creek Development Resolution No. BPW-07-05-00-08; Plum Creek North, Section 3; Sidewalks; Chris Werth, P.E., Plum Creek Development Resolution No. BPW-07-05-00-09; Plum Creek Farms, Section 4; Storm Sewers/Drainage; Chris Weah, P.E., Plum Creek Development Board Member Walker seconded. The Performance Bond Releases were approved 2-0. Board Member Mary Ann Burke entered at 10:06 a.m. Mayor James Brainard moved to bring back to the table the matter of the Minutes of the June 21, 2000, Regular Meeting. Board Member Walker seconded. Board Member Walker then moved to approve the Minutes of the June 21, 2000, Regular Meeting. Board Member Burke seconded. The minutes were approved 2-0. Mayor Brainard abstained as he was absent from the June 21, 2000, Regular Meeting. Availability/Permission to Place Irrigation System in Right-of-Way at Lakes of Hazel Dell Subdivision; Mayor Brainard moved to approve the Request subject to all conditions in the City Engineer's letter of June 27, 2000 to the Board of Public Works, attached hereto as Exhibit "A". Board Member Burke seconded. The Request was approved 3-0. Request for Permission to Open-Cut Dedicated Street at 515 East Main Street (Old Libra.rv); Mayor Brainard moved to approve the Request. Board Member Burke seconded. Board Member Walker had questions with regard to pavement cuts. Mr. Todd Stacy, President of Catalyst Construction Management, Inc. and Mr. Bud Gunter with Ryan Fire Protection, Inc., contractors on the project, responded to Board Member 'w alker's concerns. Mayor Brainard clarified that the approval of the Request is granted only on the basis that the contractor will bore across Main Street and not trench. Mr. Stacy conf~rmed that they will bore the area in question. The Request was approved 3-0. Consent to Encroach; Irrigation System and Walls; Sycamore Farm Subdivision; Mayor Brainard moved to approve the Consent. Board Member Walker seconded. The Consent was approved 3-0. Water Reimbursement Agreement with Providence Housing Partners, LLC; Providence at Old Meridian; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Sewer Interceptor Fund Reimbursement Agreement with Providence Housing Partners, LLC; Providence at Old Meridian; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Change Order No. 1 to Monon Trail - Offsite Storm Sewer Project (Total Change Order $24,628.34 for Additional Sewer Work); Mayor Brainard moved to approve the Change Order. Board Member Walker seconded. The Change Order was approved 2-0. Grant of Easements/Right-of-Entry/Dedications; U.S. Restaurant Properties for Cannel Drive Streetscape Project; Mayor Brainard moved to approve the Grant/Right-of-Entry. Board Member Burke seconded. The Grant/Right-of-Entry was approved 3-0. 1999 Water/Sewer Charge-Offs; Mayor Brainard moved to approve the charge-offs. Board Member Burke seconded. The charge-offs were approved 3-0. City Attorney Douglas C. Haney requested that items 5a and 5b be brought back to the table. Mr. Haney advised the Board that he had reviewed both documents and recommends his approval. Mayor Brainard moved to approve both items 5a, Grant of Easement as to Providence Housing Partners, LLC and 5b, Grant of Easement as to Providence Commercial Partners, LLC. Board Member Walker seconded. The Easements were approved 3-0. Board Member Walker exited the meeting at this point. Resolution No. BPW-07-05-00-10; Adjusting Employer and Employee Premium Rates for the City of Carmel Employee Health Benefit Plan; Mayor Brainard presented the Resolution in the absence of Barbara Lamb, Director of Human Resources. Several representatives for the employees of the City of Carmel spoke in opposition of the Resolution including: Mr. Matt Hoffman, President of the Carreel Fire Department Board; Mr. Adam Miller, First Class Patrolman and Treasurer of the Carreel Fratemal Order of Police; Mr. Bruce Knott, Carmel Fire Department Board and City of Carmel Benefits Committee and Mr. David Haboush, Carmel Fire Department Board. Mayor Brainard responded to the concems expressed by the employees. Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 2-0. Fourth Amendment to City of Carmel Employee Health Benefit Plan; Mayor Brainard presented the Amendment in the absence of Barbara Lamb, Director of Human Resources. There were questions from the employees of the City of Cannel. Mayor Brainard responded to the questions. Mayor Brainard moved to approve the Amendment. Board Member Burke seconded. The Amendment was approved 2-0. Deferred Compensation Emergency Withdrawal Request as to the Personnel Matter Pursuant to I.C. 5-14-1.5-6.1 (B)(6) addressed at the Executive Session, May 4, 2000; Mayor Brainard moved to approve the recommendation to deny the Request. Board Member Burke seconded. The Emergency Withdrawal Request was denied 0-2. Board Member Walker returned to the meeting at this time. Change Order to City of Carmel's Street Department Pavement Markings Contract with T & R Pavement Markinz, Inc. (Change Order Amount Up to 20% of the Project Contract for a Maximum of $3,138.00 for Certain Pavement Markings on the Hazel Dell Roundabouts); Mayor Brainard moved to approve the Change Order. Board Member Walker seconded. The Change Order was approved 3-0. ADJOURNMENT The meeting was adjourned at 10:43 a.m. Respectfully submitted, ATTEST: Appr ved, Bra' James ~nard 7/05/00 BPW Minutes City Carme'_ DEPARTMENT OF ENGINEERING June 27,2000 Board of Public Works and Safety 1 Civic Square Carmel, IN 46032 Dear Board Members: Ms. Shawn Gault, of Zaring Homes, Inc., Ires requested to be placed on the Board of Public Works and Safety agenda to receive two approvals: · Permission to place a portion of a proposed irrigation system within the City' s fight-of-way along Hazel Dell Parkway, 126tn Street, Dellfield Boulevard West and East, Pasture View Court, Bridgeton Lane, Glencove Court, and Pebble Knoll Way; and · Water Availabili.ty for this irrigation system. The location of this irrigation system is in dedicated easements and fight-of-way at the 126tn Street and Hazel Dell Park~vay entrances to the Lakes at Hazel Dell Subdivision. The portion of the irrigation system, not in the fight-of-way but in dedicated easements, will be covered by a Consent to Encroach Agreement that will be presented to the Board for approval. Based upon previous similar requests and review information provided by Jones & Henry Consulting Engineers on the effects of sprinkler systems on the City' s water distribution system, I recommend the Board approve water availability for this irrigation system as follows: LAKES AT HAZEL DELL IRRIGATION SYSTEM Water: 5.0 E.D.U as per Water Ordinance A-66/A-77. Not to exceed an average daily flow of 1,500 gallons. Jolm Duffy, Cannel Utilities, has reviewed the plans for this installation and has approved the availability of 5.0 EDU. I recom~nend the Board approve the placement of a portion of the irrigation system in the dedicated fight- of-way of tile aforementioned streets. Both of these approvals are contingent upon the following conditions: 1. The Developer has agreed to enter into a Consent to Encroach Agreement with the City for flint portion of tile irrigation system that will be installed in dedicated easements. This Agreement between Zaring Homes, Inc. and tile City of Cannel has been prepared and will be presented to the Board for approval at the first available Board of Public Works and Safety meeting after its review and approval by our Law Department. 2. These conditions would also apply to the Homeowners Association, if at any time in the future, the owner/developer transfers responsibility of these facilities to the same. 3. Usage will be restricted to non-peak hours and the sprinkler systems will be the first in the line of restriction for file City. The City may require the sprinklers to be used only every second or third day, if required in the future. Additionally, the City may require usage be restricted to "dusk to da~vn" ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571o2441 Board of Public Works and Safety June 27, 2000 Page 2 hours to allow for maximum usage hours of side~valks/multi-use paths and mowing/maintenance of the right-of-way grass and landscaping. 4. Connection Fees are based upon 5.0 EDU for the system. Payment of Water Connection Fees must be made as follows: 5.0 EDU x $1,3 10.00 Water Connection Feea!DU = $6,550.00. 5. All required irrigation permits must be obtained from Cannel Utilities prior to the start of construction. 6. Contractors/excavators doing connections to City of Carreel water mains must also have a current Plumbers Bond on file in this office in the amount of $2,500.00. 7. The irrigation system is being installed in drainage easements and in dedicated right-of-way. Use of this system must not create standing water problems or drainage issues with the City or with adjacent property owners. If such problems arise due to this irrigation system, the City shall not be responsible for correcting or removing the drainage problem, and portions of the irrigation system may have to be removed if found to be the cause of such problems. 8. A Street Cut/Right-of-Way Permit is required for work in the right-of-way of dedicated streets associated with tiffs installation. Pennit forms are available through this office. The bond amount is based upon total linear feet of installation parallel to the right-of-way. Therefore, the bond amount for this installation is approximately 8,600 linear feet @ $20.00/linear foot = $172,000.00. The bond required is a license and permit type bond. This may be obtained through your or your contractors insurance agent. 9. Directional bores are required under sidewalks, curbs and pavements (with the exception of Hazel Dell Parkway, which shall not be bored). No open pavement cuts to these improvements shall be permitted. Exceptions to tiffs policy require Board of Public Works and Safety approval. 10. The direction of flow from the sprinkler heads must be directed away from road or street travel lanes and not be pennitted to spray or cover areas of the travel lanes or paved areas of intersections. 11. Placement of irrigation systems in dedicated easements and/or right-of-way is done at the petitioner's risk. If, at any point in the future, the City desires or is required to do work within the easement or right-of-way, including normal maintenance of grassy areas/landscaping or snow plowing of streets that may cause damage to the sprinkler system, and any part of the irrigation system is damaged in any way, any and all repairs necessary would be the responsibility of the owner/developer/petitioner. The City will not be resl~onsible for the costs of relocation or repairs. 12..Certified record drawings of the installed system are required after completion of construction. Locations of sprinkler heads, piping, controllers, valves, meter pits, etc. are to be dimensionally located on the drawing(s). Construction or development of tiffs project must begin witlffn twelve (12) months or said approval expires and the developer or builder must reapply to the Board. Sincerely, M. Kate Weese. P.E. City Engineer MKW/rbh Enclosure CC: Shaxvn Gault, Zaring Homes, Inc. Larry. Banhuly, Barthuly Irrigation S:\AVAIL00\LAKESATHDIRR