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HomeMy WebLinkAboutBPW 08-02-2000"': City Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, AUGUST 2, 2000-10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a, July 17, 2000 - Executive Meeting July 17, 2000- Special Meeting July 19,2000 - Regular Meeting July 25, 2000- Special Meeting , PERFORMANCE RELEASES a. Resolution No. BPW-08-02-00-01; Brooks Landing Section 2; Water Mains, Sanitary Sewers, Storm Sewers; Keith Lash, P.E., The Schneider Corporation , CONTRACTS a. Agreement for Professional Services with Marshall E. Andich; (Independent Contractor for the Provision of Professional Appraisal and Other Related Services); Joseph Staehler, Director of Administration b. Agreement for Purchase of Goods and Services with Boone County Resource Recovery Systems, Inc.; (Roll-off Container Service); David Klingensmith, Street Commissioner c. Agreement for Professional Services with Crowe Chizek and Company, LLP; (Independent Contractor to the City); John Duffy, Director of Department of Utilities d. Agreement for Professional Services with Mid-States Engineering; (Engineering Services to the Utilities Department); John Duffy, Director of Department of Utilities e. Agreement for Professional Services with Donald Rodeman & Associates; (Software Support Renewal for DataMed32 EMS Reporting System); Chief Douglas Callahan, Carmel Fire Department , REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Gazebo; Wednesday, September 13, 2000 from 9:30 a.m. to 12:30 p.m. (Autumn Meeting); Lois Berkowitz, Women of Worth (WOW) b. Request to Close Limberlost Trace (Cubde-Sac) for Block Party; Mohawk Crossing Neighborhood; Sunday, August 27, 2000 from 1:00 p.m. to 7:00 p.m.; Barbara Roth, President ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 5. OTHER a. b, C, d, g, h, m, Request to Promote Robert E. White to Master Patrol Officer; (Effective August 8, 2000); Chief Michael D. Fogarty, Carmel City Police Department Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Sections 5, 6, 7, 11 and 12; Keith Lash, P.E., The Schneider Corporation Request for Water and Sanitary Sewer Availability; Fairgreen Trace, Phase II; Brian Cross, Roger Ward Engineering Request for Water and Sanitary Sewer Availability; Hazel Dell Comer, N.W. Comer, 131st Street and Hazel Dell Parkway; J. Cort Crosby, P.E., The Schneider Corporation Request for Water Availability/Permission to Place Irrigation System in Right- of-Way; Fairgreen Trace, Section 1 (116th Street Right-of-Way); Lance Brock, Trimark Development Request for Commercial Curb Cut (Expand Two Existing Curb Cuts); Thomson Consumer Electronics, East Side of Superior Street; James D. Piggott, Jr., P.E., Woolpert, LLP Request for Residential Curb Cut (Expand Existing Residential Driveway); Cool Creek Estates, Lot 65, 1116 Hillcrest Drive; Nancy Sandquist of 1116 Hillcrest Drive Request to Open-Cut Pavement; Westernmost Southbound Lane of South Rangeline Road; Diana Michener, Indiana Gas Company Dedication of Right-of-Way/Grant of Temporary Easement; Flanner and Buchanan Mortuaries for Carmel Drive Streetscape Project; M. Kate Weese, P.E., City Engineer Consent to Encroach; Residential Fence; Ashton Subdivision; Judith Brusslan of 14419 Salem Drive East Secondary Plat Approval; Stone Haven, Section 5; Tom Kutz, Centex Homes Secondary Plat Approval; Plum Creek Farms, Section 5; Christopher W. Werth, P.E., Plum Creek Development Secondary Plat Amendment; Lynnwood, Section 1; William P. Akers, City of Carmel, Department of Communications 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, AUGUST 2, 2000-10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke; and Deputy Clerk Carfie Groce. Clerk-Treasurer, Diana Cordray was absent. Mayor James Brainard called the meeting to order at 10:01 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the July 17, 2000, Executive Meeting and the July 17, 2000, Special Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Mayor James Brainard abstained as he was absent at such meeting. Board Member Walker moved to approve the Minutes from the July 19, 2000, Regular Meeting. Board Member Burke seconded. The Minutes were approved 3-0. Mayor Brainard moved to approve the Minutes from the July 25, 2000, Special Meeting. Board Member Burke seconded. The Minutes were approved 3-0. PERFORMANCE RELEASES: Mayor Brainard moved to approve the following Performance Bond Release Resolution: a. Resolution No. BPW-08-02-00-01; Brooks Landing Section 2; Water Mains, Sanitary Sewers, Storm Sewers; Keith Lash, P.E., The Schneider Corporation Board Member Burke seconded the motion to approve. The Resolution was approved 3-0. CONTRACTS: Agreement for Professional Services with Marshall E. Andich; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Purchase of Goods and Services with Boone County Resource Recovery Systems. Inc.; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Mayor Brainard commented that he did not believe this contract should have come to the Board of Public Works for approval. Therefore, Mayor Brainard asked Dave Klingensmith, Street Commissioner, to check with the Carmel Redevelopment Commission regarding this contract to see if they should have received this contract for approved instead of the Board of Public Works. Agreement for Professional Services with Crowe Chizek and Company. LLP; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Professional Services with Mid-States Engineering; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Agreement for Professional Services with Donald Rodeman & Associates; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Gazebo; Lois Berkowitz; September 13, 2000 from 9:30 a.m. to 12:30 p.m. (Autumn Meeting); Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request to Close Limberlost Trace (Cul-de-Sac); Barbara Roth, Mohawk Crossing Neighborhood; August 27, 2000 from 1:00 p.m. to 7:00 p.m. (Block Party); Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. OTHER: Request to Promote Robert E. White to Master Patrol Officer; (Effective August 8, 2000); Mayor Brainard suggested this item be skipped until Chief Fogarty arrives. Request for Water and Sanitary Sewer Availability; Lakes at Hazel Dell, Sections 5, 6, 7, 11 and 12; Mayor Brainard moved approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Fairgreen Trace, Phase II; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Water and Sanitary Sewer Availability; Hazel Dell Comer, N.W. Comer, 13 1st Street and Hazel Dell Parkway; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Water Availability/Permission to Place Irrigation System in Right-of-Way; Fairgreen Trace, Section 1 ( 116th Street Right-of-Way); Mayor Brainard moved to approve the Request subject to the terms and conditions in the City Engineer's letter of July 26, 2000, to the Board of Public Works, attached hereto as Exhibit "A". Board Member Burke seconded. The Request was approved 3-0. Request for Commercial Curb Cut (Expand Two Existing Curb Cuts); Thomson Consumer Electronics, East Side of Superior Street; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request for Residential Curb Cut (Expand Existing Residential Driveway); Cool Creek Estates, Lot 65, 1116 Hillcrest Drive; Mayor Brainard moved to table this Request due to several unresolved issues as to the property and the surrounding properties. Board Member Walker seconded. The Request was tabled 3-0. Mayor Brainard offered that this Request may be brought back at a time when the homeowner may appear and express her needs and requirements for the expansion. Request to Open-Cut Pavement; Westernmost Southbound Lane of South Rangeline Road; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0, subject to the condition set out by Mayor Brainard that if Indiana Gas Company does not tend to this matter within a reasonable timeframe, they may be denied. Dedication of Right-of-Way/Grant of Temporary Easement; Flanner and Buchanan Mortuaries for Carreel Drive Streetscape Project; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Consent to Encroach; Residential Fence; Ashton Subdivision; 14419 Salem Drive East; Mayor Brainard moved to table this matter once again due to additional concerns regarding the original easement agreement. Mayor Brainard asked City Attorney, Douglas C. Haney to look into this matter. Board Member Walker seconded. The Request for Consent to Encroach was tabled 3-0. Secondary Plat Approval; Stone Haven, Section 5; This matter was deleted from the Agenda prior to commencement of the meeting. Secondary Plat Approval; Plum Creek Farms, Section 5; Mayor Brainard moved to approve the Secondary Plat. Board Member Walker seconded. The Secondary Plat was approved 3-0. Secondary Plat Amendment; Lynnwood, Section 1; Mayor Brainard moved to approve the Plat Amendment. Board Member Walker seconded. The Plat Amendment was approved 3-0. At this time, Mayor Brainard returned to Item 5a. Chief Fogarty was still not in attendance; therefore, Mayor Brainard moved to approve the Promotion of Robert E. White to Master Patrol Officer, effective August 8, 2000. Board Member Burke seconded. The Request for Promotion was approved 3-0. ADD-ON: Agreement for Purchase of Goods and Services with Gibson-Lewis oflndpls.. Inc.; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. ADJOURNMENT The meeting was adjourned at 10:27 a.m. Respectfully submitted, Clerk-Treasurer ATTEST: Diana L. CoritraTIAMC Clerk-Treasurer Approved, Ma~?J es Brainar 8/2/00 BPW Minutes