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Home My WebLink AboutBPW 08-16-2000CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, AUGUST 16, 2000 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Walker and Mary Ann Burke; and Deputy Clerk-Treasurer Carde Groce. Mayor James Brainard and Clerk-Treasurer, Diana Cordray was absent. Board Member Walker called the meeting to order at 10:02 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the Minutes from the August 2, 2000, Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. PERFORMANCE I~kELEASES: Board Member Walker moved to approve the following Performance Bond Release Resolution: a. Resolution No. BPW-08-16-00-01; Fairgreen Trace, Phase I; On-site and Off-site Sanitary Sewers; Shirley White, Crossman Communities, Inc. Board Member Burke seconded the motion to approve. The Resolution was approvcd 2-0. CONTRACTS: A~reemcnt for Purchase of Goods and Services with Barth Electric Co., Inc.; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved A~reemcnt for Purchase of Goods and Services with Connor Fine Painting; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved A~recment for Purchase of Goods and Services with Dickinson Fleet Services; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. A~reement for Professional Services with Donohue & Associates; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approvcd 2-0. A~'cement for Professional Services with Hinshaw Roofing Rel~air and Maintenance; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approvcd 2-0. Affreement for Professional Services with Integra Michael C. Lady Advisors. Inc.; City Attorney, Douglas Haney explained to the Board that the City has an existing contract with the vendor; however, it is made under the company's previous name. Mr. Haney believed a new contract would be appropriate, identifying a new scope of services with work to be done prior to August 1, 2000. Mr. Haney also asked that the Board approve this contract, retroactive to August 1, 2000, to include work done on that date and thereafter. Board Member Walker moved to approve the Agreement and make the contract retroactive to include August 1, 2000. Board Member Walker also requested to Mr. Haney that an addendum be brought to the Board conceming the scope of services with this vendor, under its new company name. Board Member Burke seconded. The Agreement was approved 2-0 and made retroactive to include August 1, 2000. Agreement for Professional Services with McDaniel Fire Systems; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. A~Xeement for Purchase of Goods and Services with Medtronic Phvsio-Control Cor~,oration; Board Member WaLker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. Agreement for Professional Services with Safe Transportation Training; Board Member Walker moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 2-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room; Ethel Folger, League of Women Voters of Hamilton County; Thursday, September 21, 2000 from 7:00 p.m. to 9:00 p.m. (Public Information Meeting); Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Use Gazebo: Lindsev Wright; Saturday, July 21, 2001 from 1:00 p.m. to 7:00 n.m. (Weddin~ Ceremony); Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Request to Use Fountain Area, Block Off Civic Square and Provide Escorts to Conduct the 11th Annual Cannel CROP WaLk Snonsored by Church World Service; Sundaw October 15, 2000 at 1:00 p.m.; Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. OTHER: Request to Promote Sergeant Aaron K. Dietz to Rank of Lieutenant: (Effective August 19, 2000); Chief Michael D. Fogarty, Carreel City Police Department recommended the promotion of Sergeant Aaron K. Dietz to the rank of Lieutenant. Chief Fogarty rccoguized Sergeant Dictz to bc high on the Lieutenant's Promotional Eligibility List as well as an outstanding member of the Carreel City Police Department. Board Member Walker moved to approve the Request for Promotion. Board Member Burke seconded. The Request was approvext 2-0. Chief Fogarty will present a new badge to Lieutenant Aaron K. Dictz at a later date as Lieutenant Dietz was unable to be in attendance at this meeting. Request for Unpaid Leave of Absence for Officer Kimberlv Pratt in Accordance with Section 2-47 of the Cannel City Code; (Effective August 26, 2000); Chief Michael D. Fogarty, Carreel City Police Department recommended the unpaid leave of absence for Office Kimberly Pratt. Chief Fogarty advised that the absence of Officer Pratt will not place an undue hardship on the department or Officer Pratt's co-workers. Board Member Walker moved to approve the Request. Board Member Burke seconded. The Request was approved 2-0. Grant of Easement A~reement; Twin Lakes Apartments; John Duffy, Director of the Department of Utilities presented this matter to the Board. Board Member Walker moved to approve the Grant of Easement. Board Member Burke seconded. The Grant of Easement was approved 2-0. Consent to Encroach A~reement; Irri~ation System; Fairgreen Trace Subdivision; Board Member Walker moved to approve the Consent. Board Member Burke seconded. The Consent to Encroach was approved 2-0. Recluest for Residential Curb Cut (Expand Existing Residential DrivewayS; Cool Creek Estates, Lot 65, 1116 Hillcrest Drive; M. Kate Weese, City Engineer presented additional documentation to the Board regarding this Request. Board Member Walker acknowledged the absence of Nancy Sandquist, resident of the above stated address, as it was requested by Mayor Brainard at the previous meeting of the Board that Mrs. Sandquist appear in support of her Request for Residential Curb Cut. Board Member Walker moved to table this matter once again, until Mrs. Sandquist appears before the Board. Board Member Walker also requested that a letter be sent to Mrs. Sandquist indicating that this matter has been tabled until the meeting of the Board on September 6, 2000, and advising her of the necessity of her appearance before the Board at that time. See letter attached hereto as "Exhibit A". Board Member Burke seconded the movement to table this Request. The Request was tabled 2-0, until such time as Mrs. Sandquist appears before the Board of Public Works. Secondary Plat Approval; Stone Haven at Haverstick, Section 5; Board Member Walker moved to approve the Secondary Plat. Board Member Burke seconded. The Secondary Plat was approved 2- 0. Secondary Plat Approval; Park Place Center, Lot 2/Block 2, Carmel Science & Technology Park; Board Member Walker moved to approve the Secondary Plat. Board Member Burke seconded. The Secondary Plat was approved 2-0. Secondarc Plat Amendment; Lost Oaks at Haverstick, Section 1, Lot 81; Board Member Walker moved to approve the Plat Amendment. Board Member Burke seconded. The Plat Amendment was approved 2-0. ADD-ON: Waiver. Release and Grant of Publication Rights; Board Member Walker moved to approve the Waiver. Board Member Burke seconded. The Waiver, Release and Grant of Publication Rights was approved 2-0. ADJOURNMENT The meeting was adjourned at 10:21 a.m. Respectfully submitted, Clerk-Treasurer Approved, a or iames Brainar ATTEST: ~LDCClerk_Treasurer 8/16/00 BPW Minutes ~..~ August 16, 2000 City of Carmel DEPARTMENT OF ENGINEERING Nancy Sandquist 1116 Hillcrest Drive Carreel, IN 46033 Dear Mrs. Sandquist: RE: Drivc Modification Request The Cannel Board of Public Works and Safety tabled your request for widening your drive al I 116 Hillcrest Drive at their meeting this morning at 10:00am. Although they did receive copies of your letters dated July 23, 2000. August 1, 2000 and August 14'h, 2000, in addition to a color cxhibi ofyour existing drive, they prefer to wait to cousider this reqnest further until you are present at tile metling. 1 believe yon indicated tilere v;erc fuur dri,,'crs at this residence and eight vehicles. which 1 explained Io the Board that you had long dislance driving to do and did not wanl to put excessive mileage on an3 oue vehicle. Also, I indicated that you preferred not to park these vehicles in the street. which is why you were making this request. I '.,'as asked to provide you with a letter requesting }'our appearance at lhe next Board of Works meeting, which '''.ill be September 6m. 2000 at 10:00am. These meetings are held in the council chambers on the secoud floor of the City Hall building. I am hopeful you can be there to further explain your request for the Board's consideration. If you have any qucsfions regarding this matter, please give mca call at 571-2441 Sincerely, M. Kate Weese, P.E. City Engiuccr Dick Hill, Deparhnent of Engineering Carrie Gallagher, Office of the Clerk Treasurer Douglas Haney. Dcpamnent of Law ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2441 CityofCarmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, AUGUST 16, 2000 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. August 2, 2000 - Regular Meeting 2. PERFORMANCE RELEASES a. Resolution No. BPW-08-16-00-01; Fairgreen Trace, Phase I; On-site and Off-site Sanitary Sewers; Shirley White, Crossman Communities, Inc. CONTRACTS a. Agreement for Purchase of Goods and Services with Barth Electric Co., Inc.; (Siren Maint~nance/Relocation); Chief Douglas Callaban, Cannel Fire Department b. Agreement for Purchase of Goods and Services with Connor Fine Painting; (Pressure Wash/Painting Services); Chief Douglas Callaban, Cannel Fire Department c. Agreement for Purchase of Goods and Services with Dickinson Fleet Services; (Vehicle Maintenance/DOT Inspections); Chief Douglas Callahan, Carmel Fire Department d. Agreement for Professional Services with Donohue & Associates; (Cannel Storm Water Conceptual Plan for the Old Meridian Area Scope and Fee Proposal); M. Kate Weese, City Engineer e. Agreement for Professional Services with Hinshaw Roofing Repair and Maintenance; (Metal Pan Roof, Rubber Roof and Slate Roof Repairs); Chief Douglas Callahan, Cannel Fire Department f. Agreement for Professional Services with Integra Michael C. Lady Advisors, Inc.; (Land Appraisal); Douglas C. Haney, City Attorney g. Agreement for Professional Services with McDaniel Fire Systems; (Inspection and Testing of Fire Sprinklers); David Brandt h. Agreement for Purchase of Goods and Services with Medtronic Physio-Control Corporation; (Product Support Plan); Chief Douglas Callahan, Carmel Fire Department i. Agreement for Professional Services with Safe Transportation Training Specialists; (Tank Truck Emergency Response Workshop); Chief Douglas Callahan, Carmel Fire Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 4. REQUEST a. 5. OTHER a. f. g. h. TO USE CITY PROPERTY/CLOSE STREET Request to Use Caucus Room; Thursday, September 21, 2000 from 7:00 p.m. to 9:00 p.m. (Public Information Meeting); Ethel Folger, League of Women Voters of Hamilton County Request to Use Gazebo; Saturday, July 21, 2001 from 1:00 p.m. to 7:00 p.m. (Wedding Ceremony); Lindsey Wright Request to Use Fountain Area, Block Off Civic Square and Provide Escorts to Conduct the 11th Annual Carmel CROP Walk Sponsored by Church World Service; Sunday, October 15, 2000 at 1:00 p.m.; David F. Briggs Request to Promote Sergeant Aaron K. Dietz to Rank of Lieutenant; (Effective August 19, 2000); Chief Michael D. Fogarty, Carmel Police Department Request for Unpaid Leave of Absence for Officer Kimberly Pratt in Accordance with Section 2-47 of the Carmel City Code; (Effective August 26, 2000); Chief Michael D. Fogarty, Carmel Police Department Grant of Easement Agreement; Twin Lakes Apartments; John Duffy, Director of Department of Utilities Consent to Encroach Agreement; Irrigation System; Fairgreen Trace Subdivision; Lance Brock, Tri-Mark Development Request for Residential Curb Cut (Expand Existing Residential Driveway); Cool Creek Estates, Lot 65, 1116 Hillcrest Drive; Nancy Sandquist of 1116 Hillcrest Drive Secondary Plat Approval; Stone Haven at Haverstick, Section 5; Tom Kutz, Centex Homes Secondary Replat Approval; Park Place Center, Lot 2/Block 2, Carreel Science & Technology Park; Adam Dellart, Keeler-Webb Associates Secondary Plat Amendment; Lost Oaks at Haverstick, Section 1, Lot 81; William P. Akers, Department of Communications with the City of Carreel 7, ADJOURNMENT