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HomeMy WebLinkAboutBPW 09-06-2000City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 6, 2000 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. August 16, 2000 - Regular Meeting b. August 24, 2000 - Special Meeting 2. PERFORMANCE RELEASES Resolution No. BPW-09-06-00-01; Stone Haven at Haverstick, Section 5; Streets, Curbs, Water Mains, Sanitary Sewers, Monuments and Markers; Rodney A. Mullet, Centex Homes 3. CONTRACTS Agreement for Professional Services with Hoosier Fire Equipment, Inc.; (Preventative Maintenance and Pump Test); Chief Douglas Callaban, Carmel Fire Department Agreement for Purchase of Goods and Services with Lux Painting; (Painting Station No. 44); Chief Douglas Callaban, Carmel Fire Department Rental Agreement with Minolta Business Systems; (Copy Machines); Acting Chief Timothy J. Green, Carreel Police Department Agreement for Purchase of Goods and Services with Professional Touch; (Fire Station Kitchen Remodeling); Chief Douglas Callaban, Carmel Fire Department Agreement for Purchase of Goods and Services with Real Mechanical; (Unit Heater Replacement in Equipment Bay); Chief Douglas Callaban, Camel Fire Department Release of All Claims with Stratford Insurance Company, Best Limo Service, Inc. and Brian Thompson (Driver); (Hazel Dell Parkway Accident Damaging Two Trees); David Klingensmith, Street Commissioner Joint Funding Agreement with U.S. Geological Survey, United States Department of the Interior; (Investigation of Water Resources); John Duffy, Director of the Department of Utilities ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 4. REQUEST TO USE CITY PROPERTY/CLOSE STREET a. Request to Use Caucus Room; Wednesday, September 27, 2000 from 4:30 p.m. to 6:30 p.m. (Bridal Shower/Open House); Veronica Dolan, Permit Services City of Carmel b. Request to Use Caucus Room; Monday, November 20, 2000 from 7:00 p.m. to 8:00 p.m. (Cricket Knoll Homeowners Association Annual Meeting); Michael P. Connerton, President c. Request to Use Council Chambers; Wednesday, September 27, 2000 from 7:00 p.m. to 9:00 p.m. (Cannel Station Home Owners Association Annual Meeting); President, Fred F. Todd, Sr. d. Request to Use Gazebo; Saturday, October 21, 2000 from 12:30 p.m. to 4:30 p.m. (Wedding Ceremony); Heather Grif~ths e. Request to Use Gazebo; Friday, July 13, 2001 from 5:00 p.m. to 7:30 p.m. and Saturday, July 14, 2001 from 1:30 p.m. to 9:30 p.m. (Wedding Rehearsal and Ceremony); Cher~ Jaffee f. Request to Close Spruce Court for Block Party; Cool Creek North Neighborhood; Saturday, October 14, 2000 from 3:30 p.m. to 9:00 p.m.; Beth Campbell g. Request to Close a Section of Griff'm Run for Block Party; Moffit Farms Section in Prairie View Neighborhood; Saturday, September 16, 2000 from 3:00 p.m. to 9:00 p.m.; Clare Renz h. Request to Close Streets for Carreel High School Homecoming Parade; Friday, September 29, 2000 at 1:00 p.m.; Lee R. Lonzo, Assistant Principal and Director of Student Activities, Carmel High School 5. OTHER a. Request to Move Sworn Officers from Probation Status to Patrol Officer; (Effective September 7, 2000); Acting Chief Timothy J. Green, Carmel Police Department Change Order Request No. 3; Kramer Corporation - IS Office Renovations ($125.00 - Reloeation of a Wall Mounted Access Panel); Terry Crockett, Director of Information Systems Change Order Request No. 1; Contract No. 23 - New Clearwell ($66,500.00 - New 3 Million-Gallon Storage Tank at Water Plant No. 5); John Duffy, Director of Department of Utilities Change Order Request No. 1; Contract No. 24 - 126th Street Lift Station Improvements ($7,963.05 - Touch Screen; Control Panel Modifications; New Basement Lighting; and, Modifications to Drives); John Duffy, Director of Department of Utilities Request for Water Availability for a Water Feature and Irrigation System on Private Property; Telamon Corporation, 1000 East 116th Street; John C. Thomas, Landesign Services f. g. h. i. j. k. Request for Commercial Curb Cut (Expand Existing Commercial Driveway); 1078 fd Avenue SW; J. Kent Gmbaugh, Custom Cast Stone Request for Residential Curb Cut (Expand Existing Residential Driveway); Cool Creek Estates, Lot 65, 1116 Hillcrest Drive; Nancy Sandquist of 1116 Hillcrest Drive Request for Dedication of Existing Streets and Rights-of-Way; Cannel Station Subdivision; Christopher J. Barrows, Campbell Kyle Proffitt Request for Dedication of Existing Street and Right-of-Way; Century Drive; Tracey Bruick, Willjams Realty Group Consent to Encroach Agreement; Fence in Dedicated Easements; Lot 142, Stone Haven, Section 3; Thomas W. O'Brien, 5810 Corralberry Court Request for Permission to Exceed 5,000 Pound Weight Restriction on Residential Streets; Brookshire Parkway, Brookshire Subdivision; Ms. Julia Wilson, Custom Co-op, 11916 Brookshire Parkway Secondary Plat Approval; Delaware Trace, Section 2; William P. Akers, Department of Communications, City of Carmel Board Action to Void Agreement for Purchase of Goods and Services with Boone County Resource Recovery Systems, Inc.; (Erroneously Approved and Executed on August 2, 2000); Mayor James Brainard 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, SEPTEMBER 6, 2000 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Board Members Billy Walker and Mary Ann Burke; Deputy Clerk- Treasurers Carfie Groce and Connie Tingley were also in attendance. Clerk-Treasurer, Diana Cordray was absent. Mayor Brainard called the meeting to order at 10:01 a.m. APPROVAL OF MINUTES: Board Member Burke moved to approve the Minutes from the August 16, 2000, Regular Meeting and the August 24, 2000, Special Meeting. Board Member Walker seconded. The Minutes were approved 3-0. PERFORMANCE RELEASES: Mayor Brainard moved to approve the following Performance Bond Release Resolution: a. Resolution No. BPW-09-06-00-01; Stone Haven at Haverstick, Section 5; Streets, Curbs, Water Mains, Sanitary Sewers, Monuments and Markers; Rodney A. Muller, Centex Homes Board Member Walker seconded the motion to approve. The Resolution was approved 3-0. CONTRACTS: Agreement for Purchase of Goods and Services with Hoosier Fire Eauipment, Inc.; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. A~reement for Purchase of Goods and Services with Lax Painting; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Rental A~reement with Minolta Business Systems; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. Mayor Brainard questioned if the City Attorney had signed off on this Agreement. Deputy Clerk-Treasurer Groce stated that City Attomey Haney had signed off on the original. The Agreement was approved 3-0. A~reement for Purchase of Goods and Services with Professional Touch; Mayor Brainard moved to table the Agreement for the present time. Board Member Walker seconded. The Agreement was tabled 3-0. A~reement for Purchase of Goods and Services with Real Mechanical; Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. Release of All Claims with Stratford Insurance Comtganv, Best Limo Service, Inc. and Brian Thompson); Mayor Brainard moved to approve the Release. Board Member Burke seconded. The Release was approved 3-0. Joint Funding A~reement with U.S. Geolo~zical Survey, United States Department of the Interior; (Investigation of Water Resources); John Duffy stated that we share data with the government that they have collected on an annual basis, no staff time involved. Mayor Brainard moved to table the Agreement. It is a question of the law whether the City can aid another government entity without a procedure in place. Board Member Burke seconded. The Agreement was tabled 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room; Wednesday, September 27, 2000 from 4:30 p.m. to 6:30 p.m. (Bridal Shower/Onen House); Veronica Dolan, Permit Services - City of Cannel; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request to Use Caucus Room; Monday, November 20, 2000 from 7:00 p.m. to 8:00 p.m. (Cricket Knoll Homeowners Association Annual Meeting); Michael P. Connerton, President; Mayor Brainard moved to approve the Request with the condition that any cost incurred by City staff for set-up or clean-up be paid by the Homeowners Association. Board Member Walker seconded. The Request was approved 3-0. Request to Use Council Chambers; Wednesday, September 27, 2000 from 7:00 p.m. to 9:00 p.m. (Carreel Station Home Owners Association Annual Meeting); President, Fred F. Todd, Sr.; Mayor Brainard moved to approve the Request with the condition that any cost incurred by City staff for set-up or clean-up be paid by the Homeowners Association. Board Member Burke seconded. The Request was approved 3-0. Request to Use Gazebo; Saturday, October 21, 2000 from 12:30 p.m. to 4:30 p.m. (Wedding Ceremony); Heather Grif~ths; Mayor Brainard moved to approve the Request with the condition that any cost incurred by City staff for set-up or clean-up be paid by the Wedding couple. Board Member Walker seconded. The Request was approved 3-0. Request to Use Gazebo; Friday~ July 13, 2001 from 5:00 p.m. to 7:30 p.m. and Saturday, July 14~ 2001 from 1:30 p.m. to 9:30 p.m. (Wedding Rehearsal and Ceremony); Cherri Jaffee; Mayor Brainard moved to approve the Request with the condition that any cost incurred by City staff for set-up or clean-up be paid by the Wedding couple. Board Member Burke seconded. The Request was approved 3-0. Request to Close Spruce Court for Block Party; Cool Creek North Neip, hborhood; Saturday, October 14, 2000 from 3:30 p.m. to 9:00 p.m.; Beth Campbell; Mayor Brainard moved to approve the Request with the condition that any cost incurred by City staff for blocking off or cleaning up the street be paid by the Neighborhood Association. Board Member Burke seconded. The Request was approved 3-0. Recluest to Close a Section of Griffin Run for Block Party; Moffit Farms Section in Prairie View Neighborhood; Saturday, September 16. 2000 from 3:00 p.m. to 9:00 n.m.; Clare Renz; Mayor Brainard moved to approve the Request with the condition that any cost incurred by City staff for blocking off or cleaning up the street be paid by the Neighborhood Association. Board Member Burke seconded. The Request was approved 3-0. Reauest to Close Streets for Carmel High School Homecoming Parade; Friday. Sentember 29, 2000 at 1:00 p.m.; Lee R. Lonzo, Assistant Principal and Director of Student Activities, Carmel Hi~_,h School; Mayor Brainard moved to approve the Request with the condition that the school close off the streets themselves or pay for the service. Board Member Burke seconded. The Request was approved 3-0. Board Member Walker questioned if the law had changed recently regarding charges to be paid by groups requesting the use of city facilities. Mayor Brainard stated that the interpretation of the law had recently changed. OTHER: Request to Move Sworn Officers from Probation Status to Patrol Officer: (Effective September 7, 2000); Acting Chief Timothy J. Green, Carmel Police Department; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0 Change Order Request No. 3; Kramer Corporation - IS Office Renovations ($125.00 - Relocation of a Wall Mounted Access Panel); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0 Change Order Request No. 1; Contract No. 23 - New Clearwell ($66,500.00 - New 3 Million- Gallon Storage Tank at Water Plant No. 5); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Chan~e Order R~uest No. 1; Contract No. 24 - 1~6th Street Lift Station Improvements ($7,963.05 - Touch Screen; Control Panel Modifications; New Basement Lighting; and, Modifications to Drives); It was noted that the correct Station is 106th Street, not 126th Street. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. ReQuest for Water Availability for a Water Feature and Irrigation System on Private Property; Telamon Corporation. 1000 East 116th Street; John C. Thomas, Landesil~a Services; Mayor Brainard moved to approve the Request. Board Member Burke seconded. Mayor Brainard then moved to amend his motion to approve the Request to include that all changes made must meet the conditions in the City Engineer's letter dated August 28, 2000. Board Member Burke seconded the motion to amend the approval of the Request. The amendment to the motion to approve was approved 3-0. Mayor Brainard moved to approve the Request including the amendment to the approval. Board Member Burke seconded. The Request was approved 3-0. Request for Commercial Curb Cut (Expand Existing Commercial Driveway); 1078 3ra Avenue SW; J. Kent Grubau~h, Custom Cast Stone; Mayor Brainard moved approval contingent upon the review and approval of the final plan by the City Engineer's Office. Board Member Walker seconded. The Request was approved 3-0. Recluest for Residential Curb Cut (Extrarid Existin~ Residential Driveway); Cool Creek Estates, Lot 65. 1116 Hillcrest Drive; Nancy Sandcluist of 1116 Hillcrest Drive; City Engineer, Kate Weese recommended the Request be denied. Mrs. Nancy Sandquist, resident of 1116 Hillcrest Drive, was present and responded to questions by the Board. There was discussion. Mrs. Sandquist stated the reason for the Request is so that they will not have to park any of their eight cars on the street for safety to the neighborhood. Mayor Bralnard moved to table the Request until Mrs. Sandquist can provide letters or signatures from surrounding neighbors providing their consent to the curb cut. Board Member Burke seconded. The Agreement was tabled 3-0. Request for Dedication of Existin~ Streets and Rights-of-Way; Cannel Station Subdivision; Christopher J. Barrows, Campbell Kvle Proffitt; Mayor Brainard moved to approve the Request. Board Member Walker seconded. Mayor Bralnard then moved to amend his motion to approve the Request to include that the Stop and Yield signs be replaced now, at the Homeowner's Association expense and all future street identification signs may be decorative, but they must meet City Code standards. Board Member Burke seconded the motion to amend the approval of the Request. The amendment to the motion to approve was approved 3-0. Mayor Brainard moved to approve the Request including the amendment to the approval. Board Member Burke seconded. The Request was approved 2-1. Request for Dedication of Existin~ Street and Ri~ht-of-Wav; Century Drive; Tracer Bmick, Williams Realty Group; Mayor Brainard moved to approve the Request contingent upon all the conditions contained in the City Engineer's letter dated August 30, 2000, Board Member Walker seconded. The Request was approved 3-0. Consent to Encroach A~reement; Fence in Dedicated Easements; Lot 142, Stone Haven, Section 3; Thomas W. O'Bri~n. 5810 Corralberry Court; Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0 Request for Permission to Exceed 5,000 Pound Weight Restriction on Residential Streets; Brookshire Parkway, Brookshire Subdivision; Ms. Julia Wilson, Custom Co-o!~, 11916 Brookshire Parkway; Mayor Brainard stated there is an exception for delivery of consumer goods to customers by wholesale/retail vendors per existing law. City Engineer, Kate Weese discussed concerns with the Board. Mayor Brainard moved to refuse the Request, stating again that the resident may receive delivery under the guidelines of the existing law. Board Member Walker seconded. The Request was refused 3-0. Secondary Plat Approval; Delaware Trace, Section 2; William P. Akers, Department of Communications, City of Carreel; Mayor Brainard moved to approve the Plat. Board Member Burke seconded. The Plat was approved 3-0. Mayor Brainard, as Executive, approved the street change. Board Action to Void Agreement for Purchase of Goods and Services with Boone County Resource Recovery Systems. Inc.; (Erroneously Approved and Executed on August 2, 2000); Mayor Brainard moved to void the Agreement. Board Member Burke seconded. The Agreement was voided 3-0. ADJOURNMENT The meeting was adjourned at 10:46 a.m. ATTEST: Respectfully submitted, Approved, es Brainard 9/6~00 BPW Miflutes