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HomeMy WebLinkAboutBPW 09-27-2000CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, SEPTEMBER 27, 2000 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer, Diana Cordray and Deputy Clerk Cartic Groce were also in attendance. Mayor Brainard called the mcctmg to order at 10:01 a.m. BID QUALIFICATION/OPENINGS: Carreel Project No. 00-02, Carmcl Sidewalk Committee Sidewalk Improvements: Mayor Brainard read aloud the bids received for the Carme1 Sidewalk Improvements Project as follows: Bidder Base Bid Calumet $114,986.90 Rieth-Riley $158,999.00 Mayor Brainard gave the bids to Kate Weese, City Engineer, to review and report back later in the meeting. Rock Salt: Mayor Brainard read aloud the bids received for the Rock Salt Bid as follows: Bidder Base Bid Cargill $ 39.09/Ton IMC $ 53.25/Ton Morton Salt $ 37.50/Ton Mayor Brainard gave the bids tc John Duffy, Director of the Department of Utilities, to review and report back later in the toocling. APPROVAL OF MINUTES: Board Member Burke moved to approve the Minutes from the September 6, 2000, Regular Meeting. Board Member Walker seconded. The Minutes were approved 3-0. PERFORMANCE RELEASES: Mayor Brainard moved to approve the following Performance Bond Release Resolutions: a. Resolution No. BPW-09-27-00-01; Ashbury Park, Section 1; Streets, Curbs, Street Signs and Extended Sidewalks; Neal Smith, Pittman Partners b. Resolution No. BPW-09-27-00-02; Spring Farms, Section 3; Streets, Curbs and Street Signs; Neal Smith, Pittman Parmers c. Resolution No. BPW-09-27-00-03; Stone Haven at Haverstick, Section 5; Storm Sewers/Drainage; Rodney Muller, Centex Homes d. Resolution No. BPW-09-27-00-04; Stone Haven at Haverstick, Section 5; Street Signs; Rodney Muller, Centex Homes Board Member Walker seconded the motion to approve. The Resolution was approved 3-0. CONTRACTS: A~reement for Purchase of Goods and Services with Pro Air. Inc.; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Non-Disclosure and Confidentialit,/A~reement with VoiceStream Wireless Corporation; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. Mayor Brainard questioned City Attorney, Douglas Haney regarding the concern for the confidentiality of 911 records. Mr. Haney advised hc would need to review the contract once again before responding to the question. Mayor Brainard moved to table the Agreement to provide Mr. Haney the opportunity to become more familiar with the details of the contract. The Agreement was tabled Prior to the approval of any requests to use city property/close streets, Mayor Brainard presented an Add-on to the Agenda regarding a Facilities Usage Fee. Mayor Brainard proposed that all requests to use any city facility, received after October 1, 2000, be subject to a usage fee in the amount of $50.00. Board Member Walker moved to approve the Facilities Usage Fee proposal. Board Member Burke seconded. The Facilities Usage Fee was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Council Chambers; Sentember 28~ October 26 and November 16, 2000 from 6:30 p.m. to 9:00 n.m. (Public Meetings): Donald J. Jerabek, Board Member of Hoosier Daylily Society; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request to Use Gazebo; Saturday. October 14. 2000 from 2:30 n.m. to 6:30 n.m. (WorkinR Women Vote Rally); Mary Ray; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request to Use Gazebo; Sunday~ August 5.2001 from 10:00 a.m. to 4:00 p.m. (Family Reunion); Dawn Hooker; Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. City Council Member Wayne Wilson requested to speak before the Board regarding the Facilities Usage Fee. Councilor Wilson questioned the necessity of a fee for a city or not-for- profit organization request. Mayor Brainard reaffirmed that the fee would be applied to all groups and organizations regardless of their affiliation. OTHER: Request to Promote Scott L. Moore to Master Patrol Officer: (Effective October 9~ 2000); Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0 Request to Open-Cut Pavement (Indianapolis Water Company Residential Water Service Line); 49 West 111th Street; Joe Ealy, Corbett & Sons; Joe Ealy of Corbett & Sons presented this request to the Board and responded to questions and concerns of the Board Members. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Request for Residential Curb Cut (Expand Existing Residential Driveway); Cool Creek Estates, Lot 65, 1116 Hillcrest Drive; Nancy Sandquist of 1116 Hillcrest Drive; Nancy Sandquist was not present at the meeting; however, Ms. Sandquist provided the written approvals of surrounding neighbors previously requested by Mayor Brainard. City Engineer, Kate Weese presented additional documentation to the Board regarding this returning request. There was discussion. Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. Mayor Brainard returned to Item 4b regarding the Non-Disclosure and Con~dentiality Agreement with VoiceStream Wireless Corporation. City Attorney, Douglas Haney advised that he was unable to respond to the question presented by Mayor Brainard concerning the con~dendality of 911 records in accordance with federal law. Mr. Haney requested that this item remain tabled for further review and consideration. Request for Temporary and Permanent Sign in Dedicated Ri~ht-of-Wav; Lakes at Hazell Dell Subdivision; Shawn Gault, Zadn~ Homes; City Engineer, Kate Weese presented an explanation of this Request to the Board. On behalf of Zaring Homes, Attorney Joseph Scimia of Baker & Daniels responded to questions and concems addressed by Board Members. Mayor Brainard moved to approve the Request. Board Member Burke seconded. There were additional concerns by Board Member Walker. Ms. Weese provided additional details. There was extensive discussion. Mayor Brainard moved to amend his approval of the Request contingent upon the conditions of the City Engineer. Thus, allowing approval of all but the three (3) temporary signs. Board Member Burke seconded. The Request was approved 3-0. Consent to Encroach A~reement; Signs, Walls and Nature Trail Entries in Dedicated Easements at the Lakes at Hazell Dell Subdivision; Shawn Gault, Zarin~ Homes; Mayor Brainard moved to approve the Request contingent upon the same conditions applied in the approval of Item 6d above, Request for Approval of Tempora.rv and Permanent Sign in Dedicated Right-of-Way. Board Member Burke seconded. The Request was approved 2-1. Secondary Plat Approval; Lakes at Hazel Dell, Section 1; William P. Akers. Department of Communications~ City of Carreel; Mayor Brainard moved to approve the Plat. Board Member Burke seconded. The Plat was approved 3-0. Resolution No. BPW 09-27-00-01; Exchange of Provertv; Clerk-Treasurer, Diana Cordray requested the deletion of Exhibit "B" to the Resolution. Mayor Brainard moved to approve the Agreement contingent upon the deletion of Exhibit "B". Board Member Walker seconded. The Agreement was approved 3-0. ADD-ONS: Request for Residential Curb Cut (Additional Driveway): Cool Creek North Subdivision. 1204 Smoker Row Lanc~ Vladimir Kryjanovski, Resident; Mayor Brainard moved to add this item to the Agenda. Board Member Walker seconded. City Engineer, Kate Weese presented this Request to the Board. Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Request to Use Citv's Sound System: Saturday. Sentember 30 and Sunday. October 1, 2000: Carmel International Arts Festival; City Attorney, Douglas Haney presented this Request to the Board as well as the Request to Use City Grounds/Facilities on behalf of the Arts Festival. Mayor Brainard moved to approve the Requests. Board Member Walker seconded. Mr. Haney interjected that he would feel compelled to pay the previously approved Facilities Usage Fee in the amount of $100.00 for the use of the City's sound system and $50.00 to use the City grounds and facilities. Mayor Brainard moved to amend his approval to include the fees for usage of the City's sound system in the amount of $100.00 as well as the City grounds and facilities in the amount of $50.00. Board Member Walker seconded. The Request to Use City's Sound System together with the Request to Use City Grounds/Facilities was approved 3-0. Request to Use City Grounds/Facilities: Friday, September 29, Saturday. September 30 and Sunday, October 1, 2000: Carmel International Arts Festival; City Attorney, Douglas Haney presented this matter together with the Request above. Mayor Brainard moved to approve both requests as outlined above. Board Member Walker seconded. The Request was approved 3-0. John Duffy, Director of the Department of Utilities, returned to the Board to recommend that Item 2b., the Rock Salt Bid be awarded to Morton Salt as the lowest, most responsive bidder at $37.50/Ton. Mayor Brainard moved to approve the bid award. Board Member Walker seconded. The bid was awareled to Morton Salt, 3-0. Kate Weese, City Engi,eer, advised the Board that they are unable to award the bid for the Sidewalk Improvements Proiect due to the bids being far higher than previously estimated. Therefore, the bids must be rejected and it is recommended that the Sidewalk Improvements Project bid be tabled until fizrther consideration of the estimate can be made. Mayor Brainard moved to table Item2a. Board Member Walker seconded. Carreel Project No. 00-02, Carreel Sidewalk Committee Sidewalk Improvements Pro/ect is tabled 3-0. ADJOURNMENT: The meeting was adjourned at 10:54 a.m. Respectfully submitted, ~Clerk-Treasurer Approved, ATTEST: l~ler~-Treasurer 9/27i00 BPW Minutes CityofCarmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 27, 2000 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. September 6, 2000 - Regular Meeting 2. BID / QUALIFICATION OPENINGS / AWARDS a. Award for Carreel Project No. 00-02, Carmel Sidewalk Committee Sidewalk Improvements; M. Kate Weese, City Engineer b. Award for Rock Salt Bid; John Duffy, Director of Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-09-27-00-01; Ashbury Park, Section 1; Streets, Curbs, Street Signs and Extended Sidewalks; Neal Smith, Pittman Partners b. Resolution No. BPW-09-27&0-02; Spring Farms, Section 3; SWeets, Curbs and Street Signs; Neal Smith, Pittman Partners c. Resolution No. BPW-09-27-00-03; Stone Haven at Haverstick, Section 5; Storm Sewers/Drainage, Rodney Muller, Centex Homes d. Resolution No. BPW-09-27-00-04; Stone Haven at Haverstick, Section 5; Street Signs; Rodhey Muller, Centex Homes 4. CONTRACTS a. Agreement fo~ Purchase of Goods and Services with Pro Air, Inc.; (Equipment Service Agreement); Chief Douglas Callaban, Carmel Fire Department b. Non-Disclosure and Confidentiality Agreement with VoiceStream Wireless Corporation; (Implementation of Phase I E911 Service); Jim gander, Director of Department of Communications ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 5. REQUEST a. 6. OTHER a. b. f. g. TO USE CITY PROPERTY/CLOSE STREET Request to Use Council Chambers; September 28, October 26 and November 16, 2000 from 6:30 p.m. to 9:00 p.m. (Public Meetings); Donald J. Jerabek, Board member of Hoosier Daylily Society Request to Use Gazebo; Saturday, October 14, 2000 from 2:30 p.m. to 6:30 p.m. (Working Women Vote Rally); Mary Ray Request to Use Gazebo; Sunday, August 5, 2001 from 10:00 a.m. to 4:00 p.m. (Family Reunion); Dawn Hooker Request to Promote Scott L. Moore to Master Patrol Officer; (Effective October 9, 2000); Acting Chief Timothy J. Green, Carreel Police Department Request to Open-Cut Pavement (Indianapolis Water Company Residential Water Service Line); 49 West 111tn Street; Joe Ealy, Corbett & Sons Request for Residential Curb Cut (Expand Existing Residential Driveway); Cool Creek Estates, Lot 65, 1116 Hillcrest Drive; Nancy Sandquist, Resident Request for Approval of Temporary and Permanent Sign in Dedicated Right-of- Way; Lakes at Hazell Dell Subdivision; Shawn Gault, Zaring Homes Consent to Encroach Agreement; Signs, Walls and Nature Trail Entries in Dedicated Easements at the Lakes at Hazel Dell Subdivision; Shawn Gault, Zaring Homes Secondary Plat Approval; Lakes at Hazel Dell, Section 1; William P. Akers, Department of Communications, City of Cannel Resolution No. BPW-09-27-00-01; Exchange of Property; Douglas C. Haney, City Attorney 7. ADJOURNMENT