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Home My WebLink AboutCCM-09-06-00 Special Meeting °':: CityofCarmel CARMEL CITY COUNCIL MEETING AGENDA VqEDNESDAY, SEPTEMBER 6, 2000 -7:00 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE AMENDED MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. August 21, 2000 - Regular Meeting 5. RECOGNITION OF PERSONS WHO WISB TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS · Payroll · General Claims · Retirement 9. COMMITTEE REPORTS Administration Committee Annexation and Land Use Committee Economic Development Committee Finance Committee Parks & Recreation Committee Public Safety Corr. nittee Rules Committee Utilities and Transportation Committee 10. OLD BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 11. 12. PUBLIC HEARING First Readiml of Ordinance No. D-1474-00~ An Ordinance to Approve the City of Carmel 2001 Budgets ($41,669,775); Clerk-Treasurer, Diana L. Cordray *published in the Daily Ledger August 22 and 29, 2000 NEW BUSINESS a. First Readin~ of Ordinance No. D-1476-00: An Ordinance Amending Chapter 3, Article 1, Division II, Section 3-21 of the Carmel City Code; Councilor John Koven b. First Readinl~ of Ordinance No. D-1477-00; An Ordinance Amending Chapter 2, Article 6, Division I, Section 2-135 of the Cannel City Code; Councilor John Koven c. First Readin~ of Ordinance No. D-1478-00; An Ordinance Amending Chapter 2, Article 5, Section 2-131 of the Cannel City Code; Councilor John Koven d. First Readin[ of Ordinance No. D-1479-00~ An Ordinance Adopting an Ordinance Conceming Cable Television, To Be Codi~ed as Cannel City Code Chapter 4, Division IV, Article 2, Section 4-69; Councilor Wayne Wilson e. First Reading, of Ordinance No. D-1480-00; An Ordinance Providing for an Additional Appropriation of the Funds from the Motor Vehicle Highway Fund Operating Balance; David Klingensmith, Street Commissioner f. First Readin~ of Ordinance No. D-1481-00; An Ordinance Providing for an Additional Appropriation of the Funds from the Motor Vehicle Highway Fund Operating Balance; David Klingcnsmith, Street Commissioner g. Resolution No. CC-09-06-00-01; A Resolution Approving the Transfer of Funds by the Street Departmen't; David Klingensmith, Street Commissioner h. Resolution No. CC-09-06-00-02; A Resolution Authorizing the Clerk-Treasurer of the City of Cannel, Indiana, to Transact Business of the City of Cannel Through the Use of Electronic Funds Transfer; Council President Norm Rundie i. Resolution No. CC-09-06-00-03; A Resolution Approving Payment of Construction Costs for Hazel Dell and Pennsylvania Bond Project ($381,891.26); M. Kate Wecse, City Engineer 13. OTHER BUSINESS 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENTS 16. ADJOURNMENT CARMEL CITY COUNCIL MEETING MINUTES WEDNESDAY, SEPTEMBER 6, 2000 - 7:00 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council Members Kevin Kirby, John Koven, Bob Battreall, Norm Rundle, Luci Snyder, Ron Carter and Wayne Wilson; Clerk-Treasurer Diana Cordray and Deputy Clerk-Treasurer Carfie Groce were also in attendance. Mayor James Brainard called the meeting to order at 7:03 p.m. Councilor Ron Carter pronounced the Invocation. Mayor James Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: APPROVAL OF MINUTES: Councilor Carlet moved to approve the Minutes of the August 21, 2000 Regular Meeting. Snyder seconded. The Minutes were approved 7-0. Councilor RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Matt Hoffman, Cannel Fire Department and President of the Fire Board expressed his concerns regarding the proposed cut of 6 fire fighters for the 2001 City Budget. Dick Frost of 507 Stonehedge Drive, addressed the Council regarding his opinions as to the Presiding Officer of the Cannel City Council. Carl Mills, Clay Township Board President provided an update as to fire station construction and expressed his concems as to the joint budget changes. Judy Hagan, Clay Township Trustee, addressed the Council regarding last minute changes made to the joint budget without prior consultation with the township. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS: Councilor Carter responded to Mr. Frost's opinions expressed to Council. Councilor Battreall responded to the concerns expressed by Mr. Hoffman of the Cannel Fire Department. CLMMS: Councilor Snyder moved to approve Claims in the amounts of $675,985.61, $239,466.72 and $14,752.50. Councilor Wilson seconded. The claims were approved 7-0. COMMITTEE REPORTS: Councilor Koven reported that the Administration Committee canceled its last scheduled meeting; however, the Administration Committee will meet on Friday, September 8, 2000, at which time Ordinance No. D-1470-00 and Ordinance No. D-1472-00 will be discussed. The Committee will also attempt to finalize its Mission Statement at that time. Councilor Snyder reported that the Annexation and Land Use Committee met in a Special Meeting of the Committee on September 6, 2000, at 6:30 p.m. in order to continue discussion regarding the Annexation of a public right-of-way adjacent to 1-465 and the C-1/C-2 City Center Zoning Ordinance. Both items were voted on and are favorably recommended to the Council for positive consideration. The next regular meeting of the Committee is scheduled for September 14, 2000; however, that meeting will be canceled and an additional Special Meeting of the Annexation and Land Use Committee will be scheduled for September 13, 2000, at 7:30 a.m. Councilor Wilson stated that the Economic Development Committee has not met; however, the Committee will meet on September 18, 2000, at 6:00 p.m. Council President Rundie reported that the Finance Committee met on August 25, 2000, at which time the Committee discussed two proposed Resolutions regarding the pre-payment of invoices for land acquisition. The Committee unanimously voted 3-0 to remove each Resolution from consideration of the next Council agenda. The Resolutions were withdrawn by the Executive Department. The Finance Committee also discussed another Resolution concerning the authorization of the Clerk-Treasurer to transact business through the use of electronic funds. The Committee provided a favorable recommendation to bring this Resolution to the City Council for consideration. Councilor Carlet stated that the Parks and Recreation Committee has not met. Councilor Battreall stated that the Public Safety Committee has not met. Council President Rundie reported that the Rules Committee met on August 25, 2000, at which time the Committee discussed two Ordinances regarding changes to the City Code with respect to transfer of funds and Council agenda items. These two items are favorably recommended to the Council and are on the Council agenda for consideration this evening. Additionally, the Committee further discussed the City Council Rules of Conduct. Councilor Koven has offered to take a closer look at the Cannel City Code and utilize the City of Indianapolis Council Rules as a guideline in order to prepare a draft of new Rules of Conduct for the Carmel City Council to be considered by the Rules Committee and, ultimately, by the City Council. Councilor Kirby reported that the Utilities and Transportation Committee did not meet and will not meet on the regularly scheduled meeting date of September 8, 2000. However, due to the possibility that several items on the Council agenda may be referred to the Utilities and Transportation Committee this evening, a Special Meeting of the Committee may be scheduled on Friday, September 15, 2000, at 10:00 Council President Rundie advised that Councilor Carter will take the floor in order to further discuss matters of the Parks and Recreation Committee. Councilor Carter advised that the City of Carreel hosted the Indiana Parks and Recreation Conference and took the opportunity to introduce the Parks Department Director, Randy Auler. Mr. Auler came forward and said a few words regarding the Conference and acknowledged that he was recognized at the Conference with the Outstanding Service Award for his service within the local community as well as to the state association. OLD BUSINESS There was no Old Business. PUBLIC HEARING: Council President Rundle announced Ordinance No. D-1474-00; An Ordinance to Approve the City of Carmel 2001 Budgets. Mayor James Brainard presented the matter to Council. Councilor Kirby moved to introduce this item into business. Councilor Batheall seconded. See Exhibits "A" and "B" attached hereto. Council President Rundie opened the matter for Public Heating at 7:52 p.m. Judy Hagan, Clay Township Trustee addressed the Council regarding her concerns for the budget for Clay Township. There was Council discussion. Carl Mills, Clay Township Board President addressed Council concerning the Clay Township budget as well. Sue Dillon, President of Camel/Clay Parks Board expressed positive comments regarding the budget and commended the City for a great job. Seeing no one else who wished to speak, Council President Rundle closed the Public Heating at 8:01 p.m. There was additional Council Discussion. Council President Rundle and Parliamentarian Kirby discussed the rules concerning referral of this matter to Committee. Council President Rundle moved to suspend the rules as to Ordinance No. D-1474-00. Councilor Battreall seconded. Ordinance No. D-1474-00 will not be referred to Committee, but will be carded over to the next meeting of Council on September 18, 2000. The City Council recessed at this time until 8:30p.m. NEW BUSINESS: Council President Rundle announced Ordinance No. D-1476-00; An Ordinance Amending Chapter 3, Article 1, Division II, Section 3-21 of the Carmel City Code. Councilor Kirby moved to introduce this item into business, suspending the reading of such and requesting an explanation of the Ordinance by the sponsor, Councilor Koven. Councilor Snyder seconded. Councilor Koven presented this matter to Council. There was Council discussion. Council President Rundle recommended consideration by the Council of an amendment to Line 3 of Section 3-21 of the Ordinance which currently reads "the presiding officer.. ." to reflect wording which specifies the Council sponsor instead of the presiding officer. There was Council discussion. Councilor Kirby moved to amend Line 3 of Section 3-21 of Ordinance No. D-1476-00 by changing the words "the presiding officer" to "Ordinance sponsor ". Councilor Snyder seconded the amendment. There was additional Council discussion. Councilor Kirby moved to amend his motion to amend Line 3 of Section 3-21 of Ordinance No. D-1476-00 to change the words "the presiding officer" to "sponsor ". Councilor Snyder seconded. The amendment to Ordinance No. D-1476-00 was approved 7-0. Councilor Kirby further presented the Ordinance to Cmmcil. There was additional Council discussion. Councilor Kirby moved to waive the referral of this matter to Committee as it has already been discussed in a prior meeting of the Rules Committee. Councilor Koven seconded. The referral of Ordinance No. D-1476-00 to a Committee was waived 7-0. Ordinance No. D-1476-00 will be carried over to the next meeting of Council on September 18, 2000. Council President Rundle announced Ordinance No. D-1477-00; An Ordinance Amending Chapter 2, Article 6, Division I, Section 2-135 of the Cannel City Code. Councilor Kirby moved to introduce this item into business. Councilor Snyder seconded. Councilor Koven presented this matter to Council. ~ There was Council discussion. Councilor Kirby moved to waive the referral of this matter to Committee as it has already been discussed at the last meeting of the Rules Committee. Councilor Wilson seconded. Mayor Brainard commented that not all departments may have been aware of the discussion of this Ordinance at the last Rules Committee meeting and asked that this matter be referred to Committee in order to allow those departments the opportunity to further discuss this matter. Councilor Kirby withdrew his motion to waive referral of this Ordinance to Committee. Councilor Wilson withdrew his second to that motion. Council President Rundle referred Ordinance No. D-1477-00 to the Rules Committee. Councilor Snyder exited the Council meeting at this time for the remainder of the meeting. Council President Rundie announced Ordinance No. D-1478-00; An Ordinance Amending Chapter 2, Article 5, Section 2-131 of the Carmel City Code. Councilor Kirby moved to introduce this item into business. Councilor Wilson seconded. Councilor Koven presented this matter to Council, at which time Councilor Koven pointed out an error on Page One, Item (5) of Ordinance No. D-1478-00, which reads "The City of Carreel Development Commission . . ." and should read "The City of Carmel Redevelopment Commission . . . ". Councilor Kirby moved to amend Page One, Item (5) of the Ordinance to reflect such change. Councilor Wilson seconded the amendment. The amendment was approved 6-0. There was Council discussion. Council President Rundie referred Ordinance No. D- 1478-00 to the Rules Committee. Council President Rundie announced Ordinance No. D-1479-00; An Ordinance Adopting an Ordinance Concerning Cable Television, To Be Codi~ed as Carmel City Code Chapter 4, Division IV, Article 2, Section 4-69. Councilor Koven moved to introduce this item into business. Councilor Kirby seconded. Councilor Wilson presented this matter to Council. Bob Smith, Chairman of the Cable TV Advisory Committee, further presented this matter to Council and responded to Council questions and concerns. There was Council discussion. Council President Rundle referred Ordinance No. D-1479-00 to the Utilities and Transportation Committee. Council President Rundie announced Ordinance No. D-1480-00; An Ordinance Providing for an Additional Appropriation of the Funds from the Motor Vehicle Highway Fund Operating Balance. Councilor Kirby moved to introduce this item into business. Councilor Wilson seconded. David Klingensmith, Street Commissioner presented this matter to Council. Councilor Kirby moved to include the next item on the agenda, Ordinance No. D-1481-00, into business as they are related matters. Councilor Battreall seconded the motion. Ordinance No. D-1481-00 was approved to be moved into business together with Ordinance No. D-1480-00 by a vote of 6-0. Councilor Kirby also moved to waive the referral of both Ordinances to Committee. Councilor Battreall seconded. The referral of Ordinance No. D-1480-00 and Ordinance No. D-1481-00 to a Committee was waived 6-0. Council President Rundle moved for approval of each Ordinance separately. Ordinance No. D~1480-00 was approved 6-0. Ordinance No. D-1481-00 was approved 6-0. Ordinance No. D-1481-00; An Ordinance Providing for an Additional Appropriation of the Funds from the Motor Vehicle Highway Fund Operating Balance was moved into business contemporaneously with the previous agenda item, Ordinance No. D-1480-00, at which time the referral to a Committee was waived and Ordinance No. D-1481-00 was approved 6-0. Council President Rundle announced Resolution No. CC-09-06-00-01; A Resolution Approving the Transfer of Funds by the Street Department. Councilor Kirby moved to introduce this item into business. Councilor Wilson seconded. David Klingensmith, Street Commissioner, presented this matter to Council. There was no Council discussion. Resolution No. CC-09-06-00-01 was approved 6-0. Council President Rundie announced Resolution No. CC-09-06-00-02; A Resolution Authorizing the Clerk-Treasurer of the City of Carreel, Indiana, to Transact Business of the City of Cannel Through the Use of Electronic Funds Transfer. Councilor Kirby moved this item into business. Councilor Wilson seconded. Diana Cordray, Clerk-Treasurer, explained this matter to Council. There was Council discussion. Resolution No. CC-09-06-00-02 was approved 7-0. Council President Rundle announced Resolution No. CC-09-06-00-03; A Resolution Approving Payment of Construction Costs for Hazel Dell and Pennsylvania Bond Project. Councilor Kirby moved to introduce this item into business. Councilor Koven seconded. Councilor Carter presented this matter to Council. There was Council discussion. Resolution No. CC-09-06-00-03 was approved 7-0. OTHER BUSINESS Councilor Wilson presented a matter to the Council regarding the appointment by Council of one of its members to the Cable TV Advisory Committee as a Council Representative. Councilor Wilson moved to appoint Councilor Kirby. Councilor Koven seconded. Councilor Kirby was appointed as Council Representative to the Cable TV Advisory Committee by a vote of 6-0. Council President Rundle approached Council members regarding the sponsorship of a hole at the Hamilton County Republican Party's Fundraiser and Golf Outing, commonly referred to as the Elephant Open. Council President Rundle advised that this is a personal sponsorship and not a city obligation. Councilor Wilson addressed the members of Council regarding permission to sell the Arts Festival T- shirts. There was extensive Council discussion. Councilor Wilson volunteered to compile a price list in order to further explore this option. Council President Rundle accepted Councilor Wilson's offer on behalf of the Council. Clerk-Treasurer, Diana Cordray added that the clothing had been purchased by the City and it was, therefore, an asset of the City. Councilor Kirby presented an issue concerning the draf~ Ordinance as to the Western Clay Annexation. There was Council discussion. EXECUTION OF DOCUMENTS ADJOURNMENT: Council President Rundle turned the meeting over to Mayor Brainard for adjournment. Mayor Brainard moved to adjourn, pending the execution of documents. The meeting was adjourned at 10:01 p.m. Respectfully Submitted, ATTEST: Approved, r James Brainard ,1 t ~ Clerk-Treasur'~r Diana L. Cordray, Budget Adjustments 1. Reduce Mayor's Special Line $1,900,000 Merchant Square - 106th & Gray Road Cannel Drive - West of Rangeline Road Old Meridian Old Town 2. Old Town $245,000 (CCD) to Council/Parks 3. City Center Drive (CCD) $250,000 to Council/Parks 4. $150,000 (CCI) Sidewalks to Parks 5. $222,000 (LRS) from Old Town to City Center Drive-Phase II 6. $33,000 in Mayors Special Projects from Old Town to City Center Drive-Phase II 2001 DIVISION PROPOSED BUDGET CUTS ALL DEPARTMENTS ADMINISTRATION 100 FULL TIME 220 EMPLOYER'S SHARE OF HEALTH INS. 404 CONSULTING FEES 419-55 INFO. SYSTEMS MAINT/CONSULTING 501 BUILDING REPAIR & MAINT 570-04 EXTERNAL INSTRUCTIONAL FEES 620 OTHER STRUCTURE IMPROVEMENTS 630 FURNITURE & FIXTURES 632-01 HARDWARE 645 VIDEO EQUIPMENT 650-01 CARS & TRUCKS ADMINISTRATION TOTAL FIRE DEPARTMENT 100 FULL TIME FIRE TOTAL* - $318,978 X .60 POLICE DEPARTMENT 100 FULL TIME 210 FICA 230 PERF 220 HEALTH INSURANCE 430 TRAINING/TRAVEL 526 AUTO LEASES 632.02 SOFTWARE 670.99 OTHER EQUIPMENT POLICE TOTAL COMMUNICATIONS 100 FULL TIME 110 PART TIME 210 SOCIAL SECURITY 220 HEALTH INSURANCE 230.02 PERF 404 CONSULTING FEES 506 CONTRACT CLEANING 526 AUTO LEASING COMMUNICATIONS TOTAL -$~4i840 X .80 AMOUNT TOTAL CUT $510,000.00 $33,000.00 $88,000.00 $8,000.00 $88,300.00 $10,000.00 $30,000.00 $10,000.00 $476,500.00 $431,000.00 $37,000.00 $2,500.00 $75,000.00 $50,000.00 $17,700.00 $15,000.00 $51.800.00 $23,500.00 $135,000.00 $75,000.00 $30,000.00 $23,000.00 $681,000.00 $6,554,102.00 $318,978.00 = $191,387.00 $3,980,794.00 $41 932.00 $38 951.00 $517 500.00 $17 500.00 $289 360.00 $20 ~00.00 $22 700.00 $668 000.00 $27 000.00 $56 000.00 $93 000.00 $52 000.00 $10 000.00 $14 000.00 $15 000.00 $33,854.08 $2,590.00 $2,708:00 $27,945.00 $16,750.00 $50,00~00 $10.000.00 $10,000.00 $153,847.08 $15,300.00 $7,500.00 $1,170.00 $7,260.00 $1.110.00 $7.500.00 $10,000.00 $5,000.00 $43,872.00 REMAINING BALANCE $477,000.00 $80,000.00 $78,300.00 $20,000.00 $45,500.00 $34,500.00 $25,000.00 $2,700.00 $28,300.00 $60,000.00 $7,000.00 $6,235,124.00 - $3,g46,939.92 $38,442.00 $36,243.00 $489,555.00 $750.00 $239,860.00 $10,000.00 $12,700.00 $652,700.00 $19,500.00 $54,830.00 $85,740:00 $50,890.00 $2,500.00 $4,000.00 $10,000.00 GRAND TOTAL ALL DEPARTMENTS (AfferA~ustmen~ ForReducedJoinderPaymen~) $t ,070,106 09/06/2000 6:01 PM