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Home My WebLink AboutBPW 12-20-2000City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 20, 2000 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. APPROVAL OF MINUTES a. December 6, 2000 - Regular Meeting b. December 14, 2000 - Special Meeting 2. BID / QUALIFICATION OPENINGS / AWARDS a. Bids for Carmel Sidewalk Improvements (Project No. 00-02); M. Kate Weese, City Engineer b. Bids for Street Lighting Addition in Cricklewood Subdivision (Project No. 00- 05); M. Kate Weese, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW 12-20-00-02; ChapmaWs Claim at Prairie View, Section 2A, Exterior Sidewalks; Keith Lash, P.E., The Schneider Corporation b. Resolution No. BPW 12-20-00-03; Chapman's Claim at Prairie View, Section 2B, Exterior Sidewalks; Keith Lash, P.E., The Schneider Corporation c. Resolution No. BPW 12-20-00-04; Old Meridian Professional Center, CS&TP, Carmel Drive Sidewalks; Brian C. Pahud, Landmark Properties, Inc. d. Resolution No. BPW 12-20-00-05; Emerald Crest at Hazel Dell Summit, Section 2, Storm Sewers/Drainage; Samuel T. Cannon for Davis Homes e. Resolution No. BPW 12-20-00-06; Lost Oaks at Prairie View, Section 3, Exterior Sidewalks; Keith Lash, P.E., The Schneider Corporation CONTRACTS a. Property Transfer and Indemnification Agreement Between the Carmel Fire Department and the Hamilton County Sheriff's Department; (Sale of Chevrolet Astro Van); Chief Douglas Callaban, Cannel Fire Department b. Agreement for Purchase of Goods and Services with Midwest Toxicology Services, Inc.; (Alcohol Tests); Barbara Lamb, Director of Department of Human Resources ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 5. REQUEST TO USE CITY PROPERTY/CLOSE STREET Request to Use Caucus Room; Second Monday of Each Month from 7:00 p.m. to 9:00 p.m. in 2001 (Excluding January); Beth Letts, The Herb Society of Central Indiana OTHER a. Fifth Amendment to City of Carmel Employee Health Benefit Plan; (Revision to the Current Plan); Barbara Lamb, Director of Department of Human Resources Employee Health Benefit Plan Restated; (Incorporates Amendments and Establishes a 3-Tiered Benefit Plan for 2001); Barbara Lamb, Director of Department of Human Resources Resolution No. BPW 12-20-00-01; A Resolution Adjusting Employer and Employee Premium Rates for the City of Cannel Employee Health Benefit Plan; Barbara Lamb, Director of Department of Human Resources Commercial Curb Cut Request; (Modification of Shared Driveway); Keltner Office Building/Carmel Self Storage; 550 West Carmel Drive, Cannel Science & Technology Park; Ronda M. Lynch, Revel & Underwood Water Reimbursement Agreement Change Order Request; ($16,595.05); City of Cannel and Oak View Associates LLC; J. Michael Scheetz, Oak View Associates, LLC Consent to Encroach Agreement; Erik and Denise Stukenberg, Plum Creek Ridge, Section 3, Lot 106, Residential Fence; Erik and Denise Stukenberg of 5857 Cantigny Way North Consent to Encroach Agreement; Ace Hardware, 731 South Rangeline Road, Parking Lot, Seating Area and Landscaping; Paul G. Reis, Reis Law Finn Consent to Encroach Agreement; Jack L. Beefy, Jr. and Erin M. Schmitt-Beery; Brooks Landing at Prairie View, Section 1, Lot 14, Residential Fence and Irrigation System; Jack and Erin Beery of 13105 Franklin Hall Trail Secondary Plat Approval; Ace Hardware Expansion, 731 South Rangeline Road, Replat of Newark Subdivision; Raul G. Reis, Reis Law Finn 7. ADJOURNMENT CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, DECEMBER 20, 2000 - 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard and Board Members Billy Walker and Mary Ann Burke; Clerk-Treasurer Diana Cordray and Deputy Clerk-Treasurer Carrie Gallagher were also in attendance. Mayor Bratnard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Mayor Bratnard moved to approve the Minutes fi'om the December 6, 2000, Regular Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Board Member Walker abstained since he was not in attendance at that meeting. Board Member Walker moved to approve the Minutes from the December 14, 2000, Special Meeting. Board Member Burke seconded. The Minutes were approved 2-0. Mayor Brainard abstained since he was not in attendance at that meeting. BID / QUALIFICATION OPENINGS / AWARDS: Carreel Sidewalk Improvements (Project No. 00-02); Mayor Bratnard read aloud the bids received for the Sidewalks Improvements Project as follows: Bidder Norris Brothers Co., Inc. Smock Fanslet Calumet Asphalt Paving Base Bid $ 89,587.50 $ 84,784.00 $ 82,771.90 Mayor Brainard gave the bids to City Engineer, Kate Weese, to review and report back by the end of the meeting. Street Lighting Addition in Cficklewood Subdivision (Project No. 00-05); Mayor Brainard read aloud the bids received for the Street Lighting Project as follows: Bidder Base Bid James H. Drew $ 10,589.39 Morphey Construction $ 11,947.75 Mayor Brainard gave the bids to City Engineer, Kate Weese, to review and report back by the end of the meeting. PERFORMANCE RELEASES: Mayor Brainard moved to approve the following Performance Bond Release Resolutions: Resolution No. BPW 12-20-00-02; Chapman's Claim at Prairie View, Section 2A, Exterior Sidewalks; Keith Lash, P.E., The Schneider Corporation Resolution No. BPW 12-20-00-03; Chapman's Claim at Prairie View, Section 2B, Exterior Sidewalks; Kcith Lash, P.E., The Schneider Corporation Resolution No. BPW 12-20-00-04; Old Meridian Professional Center, CS&TP, Cannel Drive Sidewalks; Brian C. Pahud, Landmark Properties, Inc. Resolution No. BPW 12-20-00-05; Emerald Crest at Hazel Dell Summit, Section 2, Storm Sewers/Drainage; Samuel T. Cannon for Davis Homes Resolution No. BPW 12-20-00-06; Brooks Landing at Prairie View, Section 3, Exterior Sidewalks; Keith Lash, P.E., The Schneider Corporation Board Member Walker seconded the motion to approve. The Resolutions were approved 3-0. CONTRACTS: Prooertv Transfer and Indemnification A~reement Between the Carmel Fire Department and the Hamilton County Sheriffs Department; (Sale of Chevrolet Astro Van); Mayor Brainard moved to approve the Agreement. Board Member Walker seconded. The Agreement was approved 3-0. A~reement for Purchase of Goods and Services with Midwest Toxicolo~,v Services, Inc.; (Alcohol Tests); Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room; Beth Letts of The Herb Society of Central Indiana; Second Monday of Each Month from 7:00 p.m. to 9:00 p.m. in 2001 (Excluding January); Mayor Brainard moved to approve the Request. Board Member Burke seconded. The Request was approved 3-0. OTHER: FiR Amendment to City of Carmel Employee Health Benefit Plan; (Revision to the Current Plan); Mayor Brainard moved to approved the Fifth Amendment. Board Member Walker seconded. Clerk-Treasurer Diana Cordray asked if in the future, the plan may be amended at the end of the fiscal year. Barb Lamb, Director of Human Resources, agreed. The Fifth Amendment was approved 3-0. Employee Health Benefit Plan Restated; (Ineoroorates Amendments and Establishes a 3-Tiered Benefit Plan for 2001); Mayor Brainard moved to approve the Plan. Board Member Burke seconded. The Plan was approved 3-0. Resolution No. BPW 12-20-00-01; A Resolution Adiustin~ Employer and Eml~lovee Premium Rates for the City of Cannel Employee Health Benefit Plan; Mayor Brainard moved to approve the Resolution. Board Member Burke seconded. The Resolution was approved 3-0. Commercial Curb Cut Recluest: (Modification of Shared Driveway'}; Keltner Office Buildin~/Carmel Self Storage; 550 West Carmel Drive, Carmel Science & Technology Park; Mayor Brainard moved to approve the Request based on the conditions set out in the City Engineer's letter of December 14, 2000. Board Member Burke seconded. Board Member Walker advised he would abstain from the vote due to his working relationship with Ken Keltner, owner of Keltner Office Building. Mayor Brainard asked if Board Member Walker had completed a Conflict of Interest Statement with the City of Carmel. Board Member Walker advised he has not. Mayor Brainard motioned to table the Curb Cut Request for five (5) minutes until Board Member Walker completed a Conflict of Interest Statement. Board Member Burke seconded. The Request was tabled for five (5) minutes, 2-0. Water Reimbursement Agreement Change Order Request; ($16,595.05); Mayor Brainard moved to approve the Request. Board Member Walker seconded. The Request was approved 3-0. Consent to Encroach A~reement; Erik and Denise Stukenberg. Plum Creek Ridge, Section 3, Lot 106, Residential Fence; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Consent to Encroach Agreement; Ace Hardware, 731 South Rangeline Road, Parking Lot, Seating Area and Landscaping; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Consent to Encroach A~reement; Jack L. Beery, Jr. and Erin M. Schmitt-Beerv; Brooks Landing at Prairie View, Section I, Lot 14, Residential Fence and Irrigation System; Mayor Brainard moved to approve the Agreement. Board Member Burke seconded. The Agreement was approved 3-0. Secondary Plat A~roval; Ace Hardware Expansion, 731 South Rangeline Road, Replat of Newark Subdivision; Mayor Brainard moved to approve the Plat. Board Member Burke seconded. The Plat was approved 3-0. Mayor Brainard returned to Item 6d, regarding the Commercial Curb Cut Reauest for which Board Member Walker completed a Conflict of Interest Statement. Mayor Brainard received the Conflict of Interest Statement submitted by Board Member Billy Walker, a copy of which is attached hereto as Exhibit "A ", and moved to accept the Statement. Board Member Burke seconded. The Conflict of Interest Statement was approved 2-0. Mayor Brainard moved to approve Item 6d, the Commercial Curb Cut Request for Keltner 06qce Buildin;c/Carmel Self Storage. Board Member Burke seconded. The Request was approved 2-0. Board Member Walker abstained. ADJOURNMENT: The meeting was adjourned at 10:27 a.m. Respectfully submitted, ATTEST: Approved, e 1220100 BPW Minutes (2/93) ., Forra236 UN1FORM CONFLICT OF INTEREST DISCLOSURE STATEMENT Indiana Code 3544-1-3 A public servant who knowingly or intentionally has a pecuniary interest in or derives a profit from a contract or purchase connected with an action by the governmental entity sewed by the public servant commits conflict or interest, a Class D Felony. A public servant has a pecuniary interest in a contract or purchase if the contract or purchase will restfit or is intended to result in an ascertainable increase in the income or net worth of the public servant or a dependent of the public servant of the public servant who is under the direct or indirect administrative control of the public servant: or receives a contract or purchase order that is reviewed. approved, or directly or indirectly administered by the public servant. "Dependent" means any of the following: the spouse of a public servant: a child, step-child, or adoptee (as defined in I.C. 31-3-4-1) of a public servant who is anemancipated and less than eighteen (18) years of age; and any individual more than one-half(I/2) of whose support is provided during a year by the public servant. The foregoing consists only of excerpts from I.C. 35-44-I-3. Care should be taken to review I.C. 35-44-1-3 in its entirety. 2. Title or position with governmental entity: 3. a) Oove ental Entity: b) county: 4. This statement is submitted (check one): a) ~ as a "single transaction" disclosure statement, as to my financial interest in a specific contract or purchase connected with the governmental entity which I serve, propused to be made by the governmental entity with or from a particular contractor or vendor; or b). Vr as an "annual" disclosure statement, as to my financial interest connected with any contracts or purchases of the governmental entity which I serve, which are made on an ongoing basis with or from particular contractors or vendors. 5. ame(s> o contractor s)o,eudor(s>: 6. Description(s) of contractor(s) or purchase(s): Describe the kind of contract involved. and the effective date and term of the contract or purchase if reasonably determinable. Dates required if 4(a) is selected above. ff "dependent" is involved, provide dependent' s name and relationship: 12-20-00A10~130 RCVD ~'x l-ll i~,l'T