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Home My WebLink AboutBPW-12-16-98City of Carmel CARMEL BOARD~OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 16, 1998 -10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. December 2, 1998, regular meeting Bid Opening a. Sale of Restaurant Equipment; Joe Staehler, Department of Administration Bid Award a. Rescue Squads; Chief Doug Callahan, Fire Department Performance Releases a. Resolution BPW-12-16-98-01/Lost Oaks, Section 2A; Monuments and Markers b. Resolution BPW-12-16-98-02/Foster Estates, Section 8; Streets, Curbs, Water, Sanitary, Storm c. Resolution BPW-12-16-98-03/Park Meadow, Section 4; Streets, Monuments d. Resolution BPW-12-16-98-05/Park Place, Section 2; Sidewalks Contracts a. Insurance Policy Renewal Request; The Hartford; City of Carmel b. Agreement for Professional Services; Don Abbot d/b/a Command Emergency Response Training; Chief Douglas Callahan, Fire Department c. Agreement for Professional Services; Parsons, Brinckerhoff, Inc.; Steve Engelking, DOCS d. Agreement for Provision of Services; Solutions Group, Inc.; Clerk-Treasurer Diana Cordray e. US Geological Survey Joint Funding Agreement; US Department of the Interior; John Duffy, Utilities Director f. Agreement for Professional Services; Wabash Scientific, Inc.; City of Carmel Claims a. $5,792.82 11/30/98 b. $19,731.11 11/25/98 Other a. b. Release and Covenant not to Sue; Joyce Axelson and the City of Carmel Change Order #1; Contract 18--North Raw Water Supply Project ($69,623.13); John Duffy, Utilities Director Drainage Easement; City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 f. g. h. i. j. Resolution BPW-12-16-98-04; Approval of Guidelines to Implement and Operate Sick Leave Policy and Disability Plans; Barbara Lamb, Director of Human Resources Water and Sanitary Sewer Availability; Delaware Trace, Section 3; Richard Henderson PE, The Schneider Corp. Sanitary Sewer Availability; Bastian Materials Handling; Tracy A. McCormick PE, American Consulting Engineers Secondary Plat Approval; Josie, Inc.-Chase Court; Gregory L. Rasmussen, Weihe Engineers Commercial Curb Cut; Josie, Inc.-Chase Court; Gregory L. Rasmussen, Weihe Engineers Change Order for Sanitary Sewer Reimbursement Agreement; City of Carmel and Centex Homes ($25,482); Tom Kutz, Centex Homes Street Light Request; Entrance to Stonewick Subdivision, 116th and Stonewick Run; Nancy E. Butler, 11840 Tarrynot Lane Adj ourranent CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, DECEMBER 16, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard (arrived late); Board Members Billy Walker and Mary Ann Burke. Deputy Clerk Rebecca Martin also attended. Board Member Walker called the meeting to order at 10:09 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the December 2 regular meeting. Board Member Burke seconded. The minutes were approved 2-0. BID OPENING: Sale of Restaurant Equipmem: Board Member Walker opened the two bids received for the equipment and gave them to City Attorney Douglas C. Haney for review. The bids were from D&J Enterprises for $200.00 and Matt Cutler for $3,264.00. BID AWARD: Rescue Squads: Fire Chief Doug Callahan recommended the board award the bid to Kovatch Mobile Equipment for $729,143 for two rescue squads. He explained that KME's bid was the second-lowest bid, but that it met all specifications unlike the lowest bid from Marion Body Works. Board Member Walker moved to award the bid as recommended. Board Member Burke seconded. The bid was awarded 2-0 to KME for $729,143. PERFORMANCE RELEASES: Resolutions BPW-12-16-98-01. BPW-12-16-98-02. BPW-12-16-98-03 and BPW-12-16-98-05: Board Member Walker moved to approve the resolutions. Board Member Burke seconded. The resolutions were approved 2-0. CONTRACTS: Insurance Policy Renewal Re:uest with The Hartford: Mr. Haney explained he had approved the form of the contract, and Doug Walker, the City's insurance agent of record, had approved the content. Board Member Walker stated the annual premium was $63,631 and moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Mayor Brainard arrived at the meeting. Agreement for Professional Services with Parsons. Brinckerhoff. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professiohal Services with Don Abbot d/b/a Command Emergency Response Training: Mayor Brainard moYed to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Provision of S grvices with Solutions Group, Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. ~ D~- ~e~''May°r · · fAA emt ~contract v~as e seconCect. ~ ~ - - acvroved 3-0. . .~,- xx~a~~}~ was approvea ~' · 6e6. The conu~- ~:' -'d moved to approve the claims ~ Cste6 on Ce agenda. Bo~6 Member Wa~er Mayor Drmnar seconded, clams were approved 3-0. Mayor d oven n t t ' : ;~;:2d moved to approve ~e a~eement. Bo~d Member Wa~ seconded. ~e a~eement was approved 3-0. ' Raw~: h~ e der 1 for tiit'e tra 18~No~K to approve the request. Bo~d Member Walker seconded. Utilities Mayor Brained moved found a ~eater water supply th~ expected when explained ~e utilities Director Jo~ Duf~ He stated that laying pipes md ad~ng to the expense of this digging wells for ~o~er pro}eot. project will negate the need for the utilities to dig the third well of the other pro~ect. He stated ~is $69,000 ch~ge order would save about $500,000. The ch~ge order was approved 3-0. ~s item. Mayor ~a~$ement: Cxty~' ~' H~ey asked ~e bo~d to table ~e easement was Brained moved to table the e~ement. Bo~d Member Wa~er seconded. tabled 3-0. es luti n PW-12-16- 8-04'A o o i elinesto~ l~ent crate ickLeave Policy =d Disability Plus: B~b~a Lmb, director ofHm~ Reso~ces, stated she w~ted to ~ave ~he guidelines ~or ~e sick policy ~sability pl~ because they were so complicated. Mayor Brained moved m approve ~e resolution. Bo~d Member Walker seconded. Resolution BPW- 12-16-98-04 w~ approved 3-0. Water ~d S~it~ Sewer Availability for Delaw~e Trace. Section 3: Mayor BrMn~d moved to approve ~e request. Bo~d Member W~ker seconded· The request w~ approved 3-0. S~it~ Sewer Availability for Basfi~ Materials H~dline: Mayor Brained moved to approve the request. Bo~d Member Walker seconded. ~e request was approved 3-0. Seconda~_ Plat Approval for Josie. Inc.-Chase Court: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Commercial Curb Cut for Josie. Inc.-Chase Court: Mayor Brainard moved to approve the request. Board Member Walker seconded. Board Member Walker asked City Engineer Kate Boyle-Weese a few questions and called for the question. The request was approved 3-0. Change Order for Sanitary_ Sewer Reimbursement A~eement between the Ci.ty of Carmel and Centex Homes ($25.482): Mayor Brainard moved to approve the change order. Board Member Walker seconded. The change order was approved 3-0. Street Light Request for the Entrance to Stonewick Subdivision. 116th and Stonewick Run: Mayor Brainard moved to approve the request, stating this was the City's normal procedure for subdivision entrances. Board Member Walker seconded. The request was approved 3-0. ADD-OBI ITEM: Water Availabili .ty for Private Residence. 5313 E. 126th Street. Randall Arthur: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Subscriber A_m'eement for Westlaw and CD-ROM Libraries with the West Group: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. Mr. Haney explained this was for an on-line search system for the Department of Law's computers. The agreement was approved 3-0. Agreemc~nt for Professional Services IU School of Public and Environmental Affairs: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Services with Paul I. Cripe. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. BID AWARD: Sale of Restaurant Equipment: Mr. Haney stated he had reviewed the bids received and opened at the beginning of today's meeting and recommended the board award the bid to the highest bidder, Matt Cutler for $3,264. Mayor Brainard moved to award the bid as recommended. Board Member Walker seconded. The bid was awarded 3~0 to Matt Cutler. The meeting was adjourned at 10:30 a.m. Respectfully submitted, Clerk-Treasurer Diana L. Co~r~v, IAMC Att~) ~ . , ~ Clerk-Treasurer Diana ~ray, IAMC fayor )ames Brainard