BPW-12-16-98City of Carmel
CARMEL BOARD~OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, DECEMBER 16, 1998 -10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Approval of Minutes
a. December 2, 1998, regular meeting
Bid Opening
a. Sale of Restaurant Equipment; Joe Staehler, Department of Administration
Bid Award
a. Rescue Squads; Chief Doug Callahan, Fire Department
Performance Releases
a. Resolution BPW-12-16-98-01/Lost Oaks, Section 2A; Monuments and Markers
b. Resolution BPW-12-16-98-02/Foster Estates, Section 8; Streets, Curbs, Water,
Sanitary, Storm
c. Resolution BPW-12-16-98-03/Park Meadow, Section 4; Streets, Monuments
d. Resolution BPW-12-16-98-05/Park Place, Section 2; Sidewalks
Contracts
a. Insurance Policy Renewal Request; The Hartford; City of Carmel
b. Agreement for Professional Services; Don Abbot d/b/a Command Emergency
Response Training; Chief Douglas Callahan, Fire Department
c. Agreement for Professional Services; Parsons, Brinckerhoff, Inc.; Steve
Engelking, DOCS
d. Agreement for Provision of Services; Solutions Group, Inc.; Clerk-Treasurer
Diana Cordray
e. US Geological Survey Joint Funding Agreement; US Department of the
Interior; John Duffy, Utilities Director
f. Agreement for Professional Services; Wabash Scientific, Inc.; City of Carmel
Claims
a. $5,792.82 11/30/98
b. $19,731.11 11/25/98
Other
a.
b.
Release and Covenant not to Sue; Joyce Axelson and the City of Carmel
Change Order #1; Contract 18--North Raw Water Supply Project ($69,623.13);
John Duffy, Utilities Director
Drainage Easement; City of Carmel
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
f.
g.
h.
i.
j.
Resolution BPW-12-16-98-04; Approval of Guidelines to Implement and
Operate Sick Leave Policy and Disability Plans; Barbara Lamb, Director of
Human Resources
Water and Sanitary Sewer Availability; Delaware Trace, Section 3; Richard
Henderson PE, The Schneider Corp.
Sanitary Sewer Availability; Bastian Materials Handling; Tracy A.
McCormick PE, American Consulting Engineers
Secondary Plat Approval; Josie, Inc.-Chase Court; Gregory L. Rasmussen,
Weihe Engineers
Commercial Curb Cut; Josie, Inc.-Chase Court; Gregory L. Rasmussen, Weihe
Engineers
Change Order for Sanitary Sewer Reimbursement Agreement; City of
Carmel and Centex Homes ($25,482); Tom Kutz, Centex Homes
Street Light Request; Entrance to Stonewick Subdivision, 116th and Stonewick
Run; Nancy E. Butler, 11840 Tarrynot Lane
Adj ourranent
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, DECEMBER 16, 1998 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT: Mayor James Brainard (arrived late); Board Members Billy Walker
and Mary Ann Burke. Deputy Clerk Rebecca Martin also attended.
Board Member Walker called the meeting to order at 10:09 a.m.
APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the
December 2 regular meeting. Board Member Burke seconded. The minutes were approved 2-0.
BID OPENING:
Sale of Restaurant Equipmem: Board Member Walker opened the two bids received for the
equipment and gave them to City Attorney Douglas C. Haney for review. The bids were from
D&J Enterprises for $200.00 and Matt Cutler for $3,264.00.
BID AWARD:
Rescue Squads: Fire Chief Doug Callahan recommended the board award the bid to Kovatch
Mobile Equipment for $729,143 for two rescue squads. He explained that KME's bid was the
second-lowest bid, but that it met all specifications unlike the lowest bid from Marion Body
Works. Board Member Walker moved to award the bid as recommended. Board Member Burke
seconded. The bid was awarded 2-0 to KME for $729,143.
PERFORMANCE RELEASES:
Resolutions BPW-12-16-98-01. BPW-12-16-98-02. BPW-12-16-98-03 and BPW-12-16-98-05:
Board Member Walker moved to approve the resolutions. Board Member Burke seconded. The
resolutions were approved 2-0.
CONTRACTS:
Insurance Policy Renewal Re:uest with The Hartford: Mr. Haney explained he had approved the
form of the contract, and Doug Walker, the City's insurance agent of record, had approved the
content. Board Member Walker stated the annual premium was $63,631 and moved to approve
the contract. Board Member Burke seconded. The contract was approved 2-0.
Mayor Brainard arrived at the meeting.
Agreement for Professional Services with Parsons. Brinckerhoff. Inc.: Mayor Brainard moved to
approve the contract. Board Member Walker seconded. The contract was approved 3-0.
Agreement for Professiohal Services with Don Abbot d/b/a Command Emergency Response
Training: Mayor Brainard moYed to approve the contract. Board Member Burke seconded. The
contract was approved 3-0.
Agreement for Provision of S grvices with Solutions Group, Inc.: Mayor Brainard moved to
approve the contract. Board Member Burke seconded. The contract was approved 3-0.
~ D~- ~e~''May°r
· · fAA emt ~contract v~as
e seconCect. ~ ~ - -
acvroved 3-0. . .~,- xx~a~~}~ was approvea ~' ·
6e6. The conu~-
~:' -'d moved to approve the claims ~ Cste6 on Ce agenda. Bo~6 Member Wa~er
Mayor Drmnar
seconded, clams were approved 3-0.
Mayor
d oven n t t ' :
;~;:2d moved to approve ~e a~eement. Bo~d Member Wa~ seconded. ~e a~eement was
approved 3-0. ' Raw~:
h~ e der 1 for tiit'e tra 18~No~K
to approve the request. Bo~d Member Walker seconded. Utilities
Mayor Brained moved found a ~eater water supply th~ expected when
explained ~e utilities
Director Jo~ Duf~ He stated that laying pipes md ad~ng to the expense of this
digging wells for ~o~er pro}eot.
project will negate the need for the utilities to dig the third well of the other pro~ect. He stated
~is $69,000 ch~ge order would save about $500,000. The ch~ge order was approved 3-0.
~s item. Mayor
~a~$ement: Cxty~' ~' H~ey asked ~e bo~d to table ~e easement was
Brained moved to table the e~ement. Bo~d Member Wa~er seconded.
tabled 3-0.
es luti n PW-12-16- 8-04'A o o i elinesto~ l~ent crate ickLeave
Policy =d Disability Plus: B~b~a Lmb, director ofHm~ Reso~ces, stated she w~ted to
~ave ~he guidelines ~or ~e sick policy ~sability pl~ because they were so complicated. Mayor
Brained moved m approve ~e resolution. Bo~d Member Walker seconded. Resolution BPW-
12-16-98-04 w~ approved 3-0.
Water ~d S~it~ Sewer Availability for Delaw~e Trace. Section 3: Mayor BrMn~d moved to
approve ~e request. Bo~d Member W~ker seconded· The request w~ approved 3-0.
S~it~ Sewer Availability for Basfi~ Materials H~dline: Mayor Brained moved to approve
the request. Bo~d Member Walker seconded. ~e request was approved 3-0.
Seconda~_ Plat Approval for Josie. Inc.-Chase Court: Mayor Brainard moved to approve the
request. Board Member Burke seconded. The request was approved 3-0.
Commercial Curb Cut for Josie. Inc.-Chase Court: Mayor Brainard moved to approve the
request. Board Member Walker seconded. Board Member Walker asked City Engineer Kate
Boyle-Weese a few questions and called for the question. The request was approved 3-0.
Change Order for Sanitary_ Sewer Reimbursement A~eement between the Ci.ty of Carmel and
Centex Homes ($25.482): Mayor Brainard moved to approve the change order. Board Member
Walker seconded. The change order was approved 3-0.
Street Light Request for the Entrance to Stonewick Subdivision. 116th and Stonewick Run:
Mayor Brainard moved to approve the request, stating this was the City's normal procedure for
subdivision entrances. Board Member Walker seconded. The request was approved 3-0.
ADD-OBI ITEM:
Water Availabili .ty for Private Residence. 5313 E. 126th Street. Randall Arthur: Mayor Brainard
moved to approve the request. Board Member Walker seconded. The request was approved 3-0.
Subscriber A_m'eement for Westlaw and CD-ROM Libraries with the West Group: Mayor
Brainard moved to approve the agreement. Board Member Walker seconded. Mr. Haney
explained this was for an on-line search system for the Department of Law's computers. The
agreement was approved 3-0.
Agreemc~nt for Professional Services IU School of Public and Environmental Affairs: Mayor
Brainard moved to approve the contract. Board Member Burke seconded. The contract was
approved 3-0.
Agreement for Professional Services with Paul I. Cripe. Inc.: Mayor Brainard moved to approve
the contract. Board Member Walker seconded. The contract was approved 3-0.
BID AWARD:
Sale of Restaurant Equipment: Mr. Haney stated he had reviewed the bids received and opened
at the beginning of today's meeting and recommended the board award the bid to the highest
bidder, Matt Cutler for $3,264. Mayor Brainard moved to award the bid as recommended. Board
Member Walker seconded. The bid was awarded 3~0 to Matt Cutler.
The meeting was adjourned at 10:30 a.m.
Respectfully submitted,
Clerk-Treasurer Diana L. Co~r~v,
IAMC
Att~) ~ . , ~
Clerk-Treasurer Diana ~ray, IAMC
fayor )ames Brainard