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Home My WebLink AboutBPW-11-18-98 Cityof Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, NOVEMBER 18~ 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. October 30, 1998, special meeting b. November 4, 1998, regular meeting Performance Releases a. Resolution BPW-11-18-98-02; Lost Oaks at Haverstick, Section 2A; Streets, Curbs, Water Mains, Sanitary Servers, Storm Sewers/Drainage b. Resolution BPW-11-18-98-03; Stone Haven at Haverstick, Section 2A; Curbs, Water Mains, Sanitary Sewers, Storm Sewers/Drainage Contracts a. System Purchase Contract; Ericcson, Inc.; Jim Kinder, Communications Center Director b. Agreement for Purchase of Goods and Services; Morton International, Inc.; John Duffy, Utilities Director c. Agreement for Professional Services; O.W. Krohn & Associates, LLP; Clerk- Treasurer Diana Cordray d. Agreement for Purchase of Goods and Services (*tabled from 11/4 meeting); Ulrich Chemical, Inc.; John Duffy, Utilities Director e. Agreement for Professional Services (*tabled from 11/4 meeting); White River Psychology, Inc.; Chief Michael Fogarty, Police Department Claims a. $25,363.76 10/28/98 b. $13,817.39 11/04/98 Request to Use City Property/Close Street a. Request to Use Caucus Room for Retirement Party for Utilities Employee; Pat Gray, Utilities; November 20, 1998, 2 to 4 p.m. b. Request to Use Council Chambers for Meetings; Beth Letts, Herb Society of Central Indiana; Second Monday of Each Month, 7 p.m. Other a. Warranty Deed; Right of Way and Landscape & Drainage Easement from Alan H. Myers, Barbara L. Myers and Carol Myers Heywood to City of carmel Sanitary Sewer Availability; Hamilton Crossing East; Craig Flandermeyer, Duke Construction ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request for Authorization of Change Order Approval; Main Street and Rangelin¢ Road Streetscape Project and Fourth Avenue and Main Street Intersection Improvements; Kate Boylc-Weese, City Engineer Recommendation of Usage Restriction for Old Town Alley; Kate Boyle- Weese, City Engineer Resolution CC-11-18-98-01; Resolution to Allow Administrative Fees for Flexible Spending Accounts to be Paid from the Medical Escrow Account, etc.; Barbara Lamb, Director of Human Resources Amendment to Plan Supervisor Agreement to Provide for Administration of Flexible Spending Accounts; CoreSource; Barbara Lamb, Director of Human Resources First Amendment to City of Carmel Employee Health Benefit Plan; Barbara Lamb, Director of Human Resources Adjournment City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 2, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETiNG CALLED TO ORDER Approval of Minntes a. November 18, 1998, regular meeting Contracts a. Agreement for Professional Services; Donald Rodeman & Associates; Chief Douglas Callahan, Fire Department b. Agreement for Purchase of Goods and Services; Minolta Business Systems, Inc.; Chief Douglas Callahan, Fire Department c. Agreement for Purchase of Goods and Services; Jones Chemicals, Inc.; John Duffy, Utilities Director d. Purchase Agreement; Data Design, Inc.; Judge Gail Bardach Claims a. $19,476.57 11/11/98 b. $14,573.40 11/18/98 Request to Use City Property/Close Street a. Request to Use Caucus Room for Meetings; Gail K. Eastburn, Carmel Community Players; Various Tuesdays in 1999, 7:30 to 9 p.m. b. Request to Use Caucus Room for Homeowners Association Meeting; Michael Connerton, Cricket Knoll Homeowners Association; Tuesday, December 15,1998, 7 to 8:30 p.m. Other a. b. Renewal of Clerk-Treasurer's Bond; Diana L. Cordray, Clerk-Treasurer Change Order #1; Contract 20--Well No's. 18, 19 and 20; John Duff-y, Utilities Director Approval of Items For Hamilton Crossing East; Craig Flandermeyer, Duke Construction 1. Two Commercial Curb Cuts; Pennsylvania Street, 126th Street 2. Temporary Construction Entrance on Pennsylvania Street 3. Open Cut for Storm Sewer Installation on Pennsylvania Street Amendment to Recommendation of Usage Restriction for Old Town Alley; Kate Beyle-Weese, City Engineer Request to Change Use of a Portion of Cherry Tree Road between 131st Street and Hazel Dell Parkway; Chris White, Davis Homes 6. Adjournment ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/57 D2400 CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, NOVEMBER 18, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Walker and Mary Ann Burke. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard was absent. Board Member Walker called the meeting to order at 10:03 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the October 30 special meeting and the November 4 regular meeting. Board Member Burke seconded. The minutes were approved 2-0. PERFORMANCE RELEASES: Resolution BPW-11-18-98-02: Lost Oaks at Haverstick. Section 2A: Streets. Curbs. Water Mains. Sanitary_ Sewers. Storm Sewers/Drainage: Board Member Walker moved to approve the resolution. Board Member Burke seconded. Resolution BPW-11-18-98-02 was approved 2-0. Resolution BPW-11-18-98-03: Stone Haven at Haverstick. Section 2A; Goths, Water Mains, Sanitary_ Sewers. Storm Sewers/Drainage: Board Member Walker moved to approve the resolution. Board Member Burke seconded. Resolution BPW-11-18-98-03 was approved 2-0. CONTRACTS: System Purchase Contract with Ericcson. Inc.: Communications Director Jim Kinder explained that this contract was to update a switch for the communications system for compliance with Y2K. He explained that if the switch was purchased before November 28, the cost would be $304,000. After that it would cost the City an extra $100,000. Board Member Walker moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Agreement for Purchase of Goods and Services with Morton International. Inc.: Board Member Walker moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Agreement for Professional Services with O.W. Krohn & Associates. LLP: Board Member Walker moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Agreement for Purchase of Goods and Services with Ulrich Chemical. Inc.: Utilities Director John Duffy explained the contract was for the purchase of chlorine and would cost the utility less than $10,000. He explained that because of the low expense, the utility was not required to take bids, but had accepted quotes before awarding the quote to Ulrich. Board Member Walker moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. Agreement for Professional S :rvices with White River Psychology, Inc.: Police Chief Michael Fogarty stated the hourly rate had been added to the contract as requested by the board when it tabled the item at the previous meeting. City Attorney Douglas Haney clarified that Exhibit A was supposed to be left blank, and that the hourly rate was added several pages prior to Exhibit A in the contract. Board Member Walker moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 2-0. REQUEST TO USE CITY PROPERTY/CLOSE CITY STREET: Request to Use Caucus Room for Retirement Party for Utilities Employee: Pat Gray. Utilities; November 20. 1998.2 to 4 p.m.: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Use Council Chambers for Meetings; Beth Letts. Herb Socie _ty of Central Indiana: Second Monday of Each Month. 7 p.m.: Board Member Walker moved to approve the request with the stipulation that all Herb Society meetings would be held in the Caucus Room instead of Council Chambers. Board Member Burke seconded. The request was approved 2-0. OTHER: Warranty Deed for Right of Way and Landscape & Drainage Easement from Alan H.Mvers. Barbara L. Myers and Carol Myers Heywood to City of Carmel: City Attorney Haney stated this deed was for the Hazel Dell Parkway Project. Board Member Walker moved to approve the item. Board Member Burke seconded. The deed was approved 2-0. Request for Sanitary. Sewer Availability for Hamilton Crossing East: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request for Authorization of Change Order Approval for Two Pro_iects: Main Street/Rangeline Road Streetscape Pro_iect and Fourth Avenue/Main Street Intersection Improvements Pro_iect: City Engineer Kate Boyle-Weese explained she was asking for limited approval to authorize change orders of up to 2 percent of the project cost for the Streetscape project and up to 5 percent of the Fourth and Main Street Intersection Improvements Project. Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Recommendation of Usage Restriction for East-West Alley between Rangeline Road and First Avenue NE and First and Second Streets NE: Ms. Boyle-Weese explained that if the board approved her request, it would restrict tracks fi'om driving down the alley to get to the back of stores to unload merchandise. She explained that the tracks have tom up curbs and that neighbors have complained about the tracks damaging their lot comers for years. She pointed out that this restriction would cause trucks to unload on Rangeline Road or do about a 5-point turn to get out of the lots behind the stores. Ms. Boyle-Weese stated that this restriction might have an impact on traffic flow along Rangeline Road, but that it would be minimal. Board Member Walker moved to approve the restriction on the condition that Ms. Boyle-Weese return to the board in three months to report how neighbors, drivers and store owners have handled the change. Board Member Burke seconded. The item was approved 2-0. Resolution BPW- 11-18-09-01. Allowance o f Administrative Fees for Flexible Spending Accounts to be Paid from the Medical Escrow Account. etc.: Board Member Walker moved to approve the resolution. Board Member Burke seconded. The resolution was approved 2-0. Amendment to Plan Supervisor A~eement to Provide for Administration of Flexible Spending Accounts: Board Member Walker moved to approve the amendment. Board Member Burke seconded. The amendment was approved 2-0. First Amendment to City. of Cannel Employee Health Be~lefit Plan: Board Member Walker moved to approve the amendment. Board Member Burke seconded. The amendment was approved 2-0. ADD-ON ITEM: Request to Close Gradle Drive at Civic Square for Holiday Lighting Ceremony: Saturday. November 21. 1998.2 to 4 p.m.: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. The meeting was adjourned at 10:21 a.m. Attest: Clerk~, IAMC Resp~m~ Clerk-Treasurer Diana L. Cor~, IAMC Approved, - :J ames Brainard