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HomeMy WebLinkAboutCCM-11-16-98City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, NOVEMBER 16, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 2. 3. 4. 6. 7. 8. INVOCATION PLEDGE OF ALLEGIANCE RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS APPROVAL OF MINUTES a. November 2, 1998, Regular Meeting RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS ACTION ON MAYORAL VETOES CLAIMS · Payroll · General Claims · Retirement COMMITTEE REPORTS OLD BUSINESS a. Second Reading Ordinance D-1380-98/Amendment to Ordinance D-1380-98, An Ordinance Fixing the Salaries &the Appointed Officers and Employees of the Clerk- Treasurer's Office for 1999; Clerk-Treasurer Diana Cordray b. Second Reading Ordinance D-1381-98/Amendment to Ordinance D-1381-98, An Ordinance Fixing the Salaries of the Appointed Officers and Employees of the Carmel City Court for 1999; Clerk-Treasurer Diana Cordray c. Second Reading Ordinance D-1395-98/Elected Officials Bi-Weekly Salaries for the Calendar Year 1999; Clerk-Treasurer Diana Cordray *p~blished i~ The Daily Ledger on September 30, 1998 d. Second Reading Ordinance D-1400-98/Amendment to Ordinance D-1379-98, An Ordinance Fixing the Salaries of the Appointed Officers and Employees of the City of Carmel; Barbara Lamb, Director of Human Resources ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 11. 12. 13. 14. 15. PUBLIC HEARING a. First Reading Ordinance Z-327/An Ordinance to Promote the Preservation of Open Space in Residential Neighborhoods in Conformity with the 2020 Vision Comprehensive Plan (Chapters 5.0, 11.0 and Section 26.2 of the Zoning Ordinance); Jay Dorman, Chairman of the Residential Open Space Ordinance Task Force *published ir~ The Daily Ledger on November 4, 1998 b. First Reading Ordinance Z-329/An Ordinance to Promote the Preservation of Open Space in Residential Neighborhoods in Conformity with the 2020 Vision Comprehensive Plan (Section 6. I and 615 and Chapter 7 of the Zoning Ordinance); Jay Dorman, Chairman of the Residential Open Space Ordinance Task Force *published i~ The Daily Ledger on November 4, 1998 c. First Reading Ordinance Z-328/An Ordinance Amending Zoning Ordinance Z-160, As Amended (Rezone of Meridian Plastic Surgery Center, P.C. from S-2 to B-5) *published i~ The Daily Ledger on November 4, 1998 NEW BUSINESS a. Resolution CC-11-16-98-03/Transfer of Funds by the Clerk-Treasurer's Office; $5,000 from Line Item #419-03, Software Support, to Line Item #100, Full Time Wages OTHER BUSINESS ANNOUNCEMENTS EXECUTION OF DOCUMENTS 16. ADJOURNMENT CARMEL CITY COUNCIL MEETING MINUTES MONDAY, NOVEMBER 16, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Council President Robert Battreall; Councilors Kevin Kirby, Jim Miller, Norm Rundle, Luci Snyder, Ron Carter and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 7 p.m. Councilor Miller gave the invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: Mayor Brainard explained the City had held a contest for citizens to find chuckholes in Carmel's streets. He stated he was presenting awards to three citizens who found the largest chuckholes even though the holes weren't large enough to qualify for awards. Tom Yedlick, who was at the meeting, accepted an Arts Festival sweatshirt. The mayor stated that Brent Barminga and Mark Kichler had chosen to receive one month free sewer service for their awards. APPROVAL OF MINUTES: Councilor Rundle moved to approve the October 19, 1998, regular meeting minutes. Councilor Snyder seconded. Councilor Carter moved that the sentence on the middle of Page 2 reading Councilor Carter stated Carmel's council salaries were much lower than other council salaries in the state be changed to Councilor Carter stated Carmel's council salaries were much lower than other council salaries in the study group. Councilor Snyder seconded. The amendment was approved 7-0. The minutes, as mnended, were approved 7-0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Kathy Kraft, owner of Helios Gifts and Tea Room, asked the council to stop construction on Main Street until after November, and presented councilors with a petition signed by patrons in her store. Ms. Kraft said she would be willing to close her business for a week during any other time of year so workers could finish construction. Mayor Brainard explained the project was supposed to be finished in late October, and that the western end o£Main Street should be opened tomorrow. He stated that contractors had been trying to tear up only one side of the street at a time. The mayor explained that the City could delay part of the construction on the north side of the road, or it could tear up the area in front of Helios and have the repairs completed in three days depending on the weather. The mayor also stated that some businesses in Old Town wanted the project finished as quickly as possible, and suggested he and Ms. Kraft meet tomorrow morning to discuss the best way to handle her situation. Councilor Rundle stated he hoped the City would work with Ms. Kraft because about 75 percent of her business occurred in the Christmas season. Councilor Carter asked citizens to continue patronizing Helios and other Main Street stores regardless of the construction. Councilor Kirby stated the project was started too late in the year, mid agreed that tearing up the street in front of Helios could mm into more than three days if the weather turned bad. CLAIMS: Councilor Snyder moved to approve claims in the amounts of $953.028.56, $372,089.81, $220,669.27, $20,552.04, $121,951.92 and $178,170.11. Councilor Rundle seconded. Claims were approved 7-0. COMMITTEE REPORTS: Clerk-Treasurer Cordray presented next year's city council meeting schedule to the council. She stated she had talked to the mayor and other councilors about when to have the five meetings that needed to be moved from the regular meeting times because of holidays. She suggested having claims-only meetings in the morning on the Tuesday following the holiday or having the meetings on Tuesday or Wednesday evening after the holiday. Councilors discussed the best times to have the meetings. Councilor Battreall moved to have the following meetings at 8:30 a.m. on the Tuesdays after the holidays: January 12, February 9, June 29, August 31 and September 14. Councilor Rundle seconded. The 1999 council meeting schedule, as adjusted, was approved 7-0. Clerk-Treasurer Cordray stated the final regular council meeting of the year was scheduled for December 21, the Monday of Christmas week. Councilor Battreall moved to cancel the December 21 meeting. Councilor Snyder seconded. Councilor Rundle stated the council probably would be able to take care of necessary business at the special encumbrance meeting it usually had near the end of the year. The motion to cancel the December 21 meeting was approved 7-0. OLD BUSINESS: Councilor Snyder moved to introduce Ordinance D-1380-98. an amendment to Ordinance D-1380-98. An Ordinance Fixing the Salaries of the Appointed Officers and Employees of the Clerk-Treasurer's Office for 1999. Councilor Rtmdle stated this ordinance was consistent with the salary administration policy. Ordinance D-1380-98 was approved 7-0. Mayor Brainard announced Ordinance D-1381-98. an amendment to Ordinance D-1381-98. An Ordinance Fixing the Salaries of the A_npointed Officers and Employees of the Carmel Ci.ty Court for 1999. Councilor Rundle stated all was in order with this ordinance. Ordinance D-1381-98 was approved 7-O. Mayor Brainard announced Ordinance D-1395-98. elected officials' salary, ordinance for 1999. Clerk~ Treasurer Cordray asked the council to amend the salary ordinance. Councilor Rundle moved to reduce the clerk-treasurer's bi-weekly salary from $2,027.05 to $2,007.55, reducing the increase in her salary to 3 pement from 1998 to 1999. Councilor Battreall seconded. The amendment was approved 7-0. Ordinance D-1395-98. as amended, was approved 7-0. Councilor Kirby asked Councilor Battreall to have David M. Griffith & Associates, the company that evaluated the City employees' salaries, study the elected officials' salaries so the council would have the information for next year. Councilor Battreall said he would take care of it. Councilors and the clerk-treasurer discussed whether it would be beneficial to study elected officials' salaries. Councilor Rundle explained that because the councilors' salaries were so low, the council had voted to increase their salaries by about 10 percent each of the past four years. He also explained that next year the council might consider paying longevity, a perk City employees had already received ($150 additional pay per year for each year of service with the City). Councilor Snyder stated she didn't think the council should set its own salary, but should set the salary every four years for the incoming council. Mayor Brainard announced Orqtinance D-1400-98. an amendment to Ordinance D-1379-98. an Ordinance Fixing the Salaries of the Appointed Officers and Employees of the Ci_ty of Carmel. Ordlnanee D-1400-98 was approved 7-0. P BLI HE N : David Cremeans, vice chairman of the Residential Open Space Task Force, stated that since June 23, 1997, fourteen meetings had been held to discuss the Residential Open Space Ordinances. He explained the Carmel Clay Plan Commission had approved the open space ordinances by a vote of 8-0. Mr. Cremeans explained some details of the open space ordinances and stated that Councilors Snyder and Carter were members of the task force. Mayor Brainard opened the public hearing at 7:49 p.m. for Ordinance Z-327, an ordinance to promote the preservation of open space in residential neighborhoods in conformity with the 2020 Vision Comprehensive Plan (Chapters 5.0. 11.0 and Section 26.2 of the Zoning Ordinance). Seeing no one from the public who wished to speak, the mayor closed the public hearing at the same time. Councilor Carter asked what Randall Arendt, consultant for the ordinances, thought of the final versions. Mike Hollibaugh, long-range ptazurer for the Department of Community Services, stated Mr. Arendt had not seen the final versions of the ordinances, but had reviewed drafts of the ordinances. He said that Mr. Arendt described the ordinances as a 1960's style cluster ordinance, but better written than the existing ordinance. Councilor Carter asked what the other "stakeholders" involved in the planning process had said about the final ordinances. Mr. Cremeans said he perceived that the citizens and developers involved in the process were pleased with the ordinances, although the task force had not solicited formal opinions from them on the final drafts. Councilor Carter stated he would feel more comfortable if copies of the ordinances were mailed to the stakeholders involved in the process asking for their comments before the next council meeting. He also stated he wanted to meet with Mr. Hollibaugh to discuss some concerns he had with the ordinances. Councilor Rundle pointed out that no one from the public had attended the meeting to dispute or comment on the ordinance. Mayor Brainard announced Ordinance Z-329. an ordinance to promote the preservation of open space in residential neighborhoods in conformi _ty with the 2020 Vision Comprehensive Plan (Section 6.1 and 6.5 and Chanter 7 of the Zoning Oruinance) and opened the public heating at 8:11 p.m. Seeing no one from the public who wished to speak, the mayor closed the public heating at the same time. In response to a question by Cotmcilor Rundle, Planning Attorney John Mollitor stated he had taken the original draft of the ordinance from Randall Arendt and had worked closely with Mr. Hollibangh to adjust the ordinance for Carmel. Councilor Carter moved to introduce Ordinances Z-327 and Z-329. Councilor Walker seconded. Mayor Brainard verified that no one from the audience wanted to comment on these ordinances. Ordinances Z-327 and Z-329 were carried over to the next meeting. Councilor Rundle moved to introduce Ordinance Z-328. an ordinance rezoning Meridian Plastic Surgery_ Center from S-2 to B-5. an amendment to Zoning Ordinance Z-160. As Amended. Councilor Walker seconded. Mary Solada, the attorney representing the surgery center, stated no remonstrance had occurred at the plan commission meetings when this item was considered, and that the planning staff for the City supported the rezone. She explained the request was to rezone a small piece of land on the west side of Dr. Stephen Perkins' facilities so it could be used for overflow parking. Ms. Solada explained Dr. Perkins was leasing the land from Indiana Farmers Mutual Insurance. Mayor Brainard opened the public hearing at 8:20 p.m. Seeing no one from the public who wished to speak, the mayor closed the public heating at the same time. Councilor Kirby stated the City needed to finish planning where Illinois Street would be built. Mayor Brainard explained that constructing Illinois Street parallel to and between Spfingmill Road and US 31 was part of the City's comprehensive plan. He stated the City had commissioned a company to do a study of where to put the road, but that the study hadn't been completed. Dr. Perkins stated he was prepared to give an appropriation of land for the street when construction began. Councilor Kirby stated he wanted to make sure that Dr. Perkins was aware he might have to tear out his parking lot in the near future. Councilors and Ms. Solada discussed specifically which piece of land was being rezone& Ms. Solada stated the plan commission approved the rezone 12-0 and asked the council to consider suspending the rules and vote on the ordinance tonight. Councilor Walker stated he would not support suspending the rules. Ordinance Z-328 was carried over to the next meeting. NEW BUSINESS: Councilor Snyder moved to introduce Resolution CC-11-16-98-03. transfer of funds by the Clerk-Treasurer's Office: $5.000 from Line Item g419-03. Software Support. to Line Item #100. Full Time Wages. Councilor Walker seconded. Council President Bob Battreall took over as chairman because the mayor left the meeting. Clerk-Treasurer Cordray stated this money was to pay the salary of an employee returning from maternity leave as a full-time employee for longer than expected. Resolution CC-11-16-98-03 was approved 7-0. OTItER: Councilor Snyder stated that about 100 residents in Williamson Run, represented by Curtis Wendling, were concerned about vehicles speeding on Power Drive. She stated she had received the letter in October and wasn't sure if it was an issue anymore since Hazel Dell Parkway had been opened. She asked to have a traffic count on the street. Councilor Battreall suggested telling the police department so they could send officers to check the area. Councilors discussed their opinions about refusing Ms. Solada's request to have the rules suspended tonight to approve the rezone for the plastic surgery center's parking lot. Councilor Kirby moved at 8:35 p.m. to adjourn the meeting after signing documents. Councilor Snyder seconded. The motion was approved 7-0. Respectfully submitted, .~ Clerk-Treasurer Diana L. Cordra~flAMC Attest: /~ ~ Clerk-Treasurer Diana L. ~/a~, IAMC em randum TO: FROM: Mayor Brainard Council Members Diana Cordray Clerk-Treasurer DATE: November 10, 1998 RE: November 16th Council Agenda Please amend agenda item 10c, Elected Officials Bi-Weekly Salaries to read: Clerk-Treasurer bi-weekly at $2007.55. This amended amount equals the 3% discussed at the last meeting. Secondly, the Transfer of Funds Resolution, item 12a, is necessary due to the unexpected (at least in my mind) maternity of one of my deputies, oThis is the first transfer of funds I have requested since I began my tenure ~ith the City. Your cooperation will be appreciated.