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HomeMy WebLinkAboutBPW-10-21-98 Cityof Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 21, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. October 7, 1998, regular meeting Public Hearings/Opening of Proposals a. Lease of Space adjacent to the City's Commumcat~ons Tower, 473 3 Ave. SW b. Lease of Space at the City's Recycle Center, 931 N. Rangeline Road Bid Openings a. Sale of Two Rescue Squads; Chief Doug Callahan, Fire Department b. Cool Creek North Street Lighting; Kate Boyle, City Engineer Performance Releases a. Resolution BPW-10-21-98-01; Plum Creek Ridge, Section 3; Curbs, Water, Sanitary, Storm b. Resolution BPW-10-21-98-02; Williamson Run, Section 9/10; Sidewalks Contracts a. Life Safety Service Agreement; Simplex Time Recorder; Joe Staehler, Director of the Department of Administration b. Life Safety Service Agreement; Simplex Time Recorder; Chief Michael Fogarty, Police Department c. Agreement for Pre-Employment Evaluation Reports (PEER); Trans Union Corporation; Chief Doug Callahan, Fire Department d. On-Line Service Agreement; Trans Union Corporation; Chief Doug Callahan, Fire Department e. Lease Agreement; Xerox Corporation; John Duffy, Utilities Director Claims a. $24,738.62 9/30/98 b. $20,413.60 10/7/98 Request to Use City Property/Close Street a. Request to Use Gazebo for Wedding; Jennifer Kaake and Doug Kelham; Saturday, July 31, 1999, 10 a.m. to 4 p.m. b. Request to Use Gazebo for Houndstock Festival/Concert; Ashley Klein, Carmel High School Student Government; Saturday, May 15, 1999; 9 a.m. to 11 p.m. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571o2400 Request to Use Caucus Room for Homeowners Meeting; Kristina Hague, Ardsley Management Co.; Monday, October 26, 1998, 7 to 9 p.m. Other a. b. C. d. e. Request to Promote Six Firefighters to First Class Firefighters; Chief Doug Callahan, Fire Department Secondary Plat Approval; Plum Creek Ridge, Section 3; Chris Werth, Plum Creek Development Title Page Signatures; Smokey Ridge Subdivision Street Lighting Project; Kim Bickel, Bonar Group Title Page Signatures; Cool Creek North Subdivision Street Lighting Project; Kim Bickel, Bonar Group Road Closure of Hazel Dell Parkway; Chen~ Tree Elementary School North Entrance to 146th Street; Craig Parks, Assistant City Engineer Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, OCTOBER 21, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke. Deputy Clerks Robin Butler and Rebecca Martin also attended. Board Member Walker called the meeting to order at 10:08 a.m. APPROVAL OF MINUTE~: Board Member Walker moved to approve the minutes of the October 7, 1998, regular meeting. Board Member Burke seconded. The minutes were approved 2~0. Mayor Brainard arrived at the meeting. PUBLIC HEARINGS/OPENING OF PROPOSALS: Lease of Space adjacent to the Ci _ty's Communications Tower, 473 3rd Ave. SW: Board Member Walker opened the one proposal received from Nextel Communications. Mayor Bralnard stated Nextel offered a 5-year term and four 5 -year renewal terms with initial rent of $1,500 per year with a 15 percent increase every five years at the renewal time. He stated the proposal stated it was subject to approval of the language of the lease. He stated the proposal included a one-time $5,000 credit toward the purchase of Nextel's mobile telephone equipment. The mayor opened the public hearing at 10:12 a.m. Seeing no one who wished to comment, the mayor closed the public hearing at the same time. Board Member Walker moved to approve the proposal. Board Member Burke seconded. Board Member Walker stated the legal department should review the proposal and make a recommendation. The city attorney stated he would do so. The board agreed to give the proposal to the city attorney to review and to make a recommendation at a later meeting. Lease of Space at the City's Recycle Center. 931 N. Rangeline Road: Mayor Brainard read the one proposal received from Vertical Real Estate/CIS Communications. He stated the companies were offering to 1) install a fence, 2) provide two antennae locations on the monopole for pubhc works, fire police or emergency cities at no charge to the City of Carmel, 3) lease the site from the City for five years with five 5-year options beginning at $10,000 per year with a 15 percent increase every five years plus an additional 10 percent for the City of Carmel. The board agreed to give the proposal to the city attorney to review and to make a recommendation at a later meeting. The mayor opened the public hearing at 10:15 a.m. Seeing no one who wished to comment, the mayor closed the public hearing at the same time. BID OPENINGS: Sale of Two Rescue Squads: Mayor Brainard opened and read the one bid received from Northeast Fire Apparatus, Inc. Northeast offered $25,000 for the 1989 GMC Rescue and $87,000 for the 1995 Freightliner. Fire Chief Doug Callahan asked to confer with the city attorney and return at the end of the meeting with a recommendation. The board gave the bid to Chief Callahan to do as requested. Cook Creek North Street Lighting: Mayor Brainard opened and read the following six bids: Midwestem Electric Inc. Morphey Construction Electricom, Inc. Zeal Construction Services, Inc. Jack W. Justus Enterprises Efficient Lighting Systems $173,559.00 $267,516.00 $267,991.48 $208,030.00 $286,300.00 $195,000.00 Mayor Brainard stated the bid from Efficient Lighting Systems was not on the proper bid form. The mayor gave the bids to Assistant City Engineer Craig Parks for review. PERFORMANCE RELEASES: Resolution BPW-10-21-98-01. Plum Creek Ridge. Section 3: Curbs. Water. Sanitary_, Storm and Resolution BPW-10-21-98-02. Williamson Run. Section 9/10: Sidewalks: Mayor Brainard moved to approve both resolutions. Board Member Burke seconded. The resolutions were approved 3-0. CONTRACTS: Life Safe _ty Service A_m'eement with Simplex Time Recorder: Department of Administration: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Life Safety Service Agreement with Simplex Time Recorder: Carmel Police Department: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Pre-Employment Evaluation Reports (PEER) with Trans Union Corporation; Carmel Fire Department: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-.0. On-Line Service Agreement 'Mth Trans Union Corn_ oration: Carmel Fire Department: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Lease A~eement with Xerox Corn_ oration: Carmel Utilities: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE CITY STREET: Request to Use Gazebo for Wedding: Jermif~ Kaake and Doug Kelham: Saturday, July 31. 1999. 10 a.m. to 4 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use Gazebo for Houndstock Festival/Concert: Ashley Klein. Carmel High School Student Government: Saturday. May 15. 1999. 9 a.m. to 11 p.m.: Mayor Brainard stated the concert should end at 9 p.m. in consideration of the neighbors. The mayor moved to approve the request on the condition the event ended at 9 p.m. instead of 11 p.m. Board Member Walker seconded. The motion was approved 3-0. Request to Use Caucus Room for a Homeowners Meeting: Krisfina Hague. Ardsley Management Co.: Monday, October 26. 1998.7 to 9 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Request to Promote Six Firefighters to First Class Firefighters: Fire Chief Callahan stated these men had been with the department as second class firefighters for four years. Board Member Walker asked him when the requirement to be promoted to first class firefighter was going to change. Chief Callahan stated that any firefighter hired after January 1, 1999, would be required to be on staff for five years, instead of four, to be eligible for promotion to first class firefighter. Mayor Brainard moved to approve the promotions. Board Member Walker seconded. The promotions were approved 3-0. Seconda~_ Plat Approval of Plum Creek Ridge. Section 3: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Title Page Signatures of the Smokey Ridge Subdivision Street Lighting Pro.iect and the Cool Creek North Subdivision Street Lighting Pro_iect: Mayor Bralnard moved to approve signing the title pages. Board Member Walker seconded. The board a_m'eed 3-0 to si?a the title pages. Road Closure of Hazel Dell Parkway from the North Entrance of Chert'y_ Tree Elementary School to 146th Street: Mayor Brainard verified what part of Hazel Dell Road would be closed wi~ Mr. Parks, the Assistant City Engineer. The mayor moved to approve the road closing. Board Member Burke seconded. The request was approved 3-0. Board members discussed when various parts of Hazel Dell Road would be open. ADD-ONS: Lease Agreement with Xerox Corn_ oration: Carmel City Court: The mayor moved to approve the contract. Board Member Waker seconded. The contract was approved 3-0. Agreement for Professional Services with Right-of-Way Specialists. Inc. City of Carmel: The mayor moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. BID AWARD: Sale of Two Rescue Squads: Chief Callahan stated he and the city attorney had reviewed the documents included in the bid package. The chief asked the board to approve selling the rescue squads to Northeast Fire Apparatus for $112,000. Mayor Brainard moved to do so. Board Member Walker seconded. The motion was approved 3-0. The meeting was adjourned at 10:30 a.m. Clerk-Treasurer Diana L. Cordray~fAMC Attest~t&~ ~ Clerk-Treasurer Di~~C Approved, ~yor James Brainard '~