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HomeMy WebLinkAboutCCM-09-14-98City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, SEPTEMBER 14, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 6. 7. 8. INVOCATION PLEDGE OF ALLEGIANCE RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS APPROVAL OF MINUTES a. August 17, 1998, Regular Meeting b. September 4, 1998, Special Meeting RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS ACTION ON MAYORAL VETOES CLAIMS · Payroll General Claims · Retirement COMMITTEE REPORTS OLD BUSINESS a. Second Reading Ordinance C-192/Atmexation of Brooks Landing, Section 4; Kenneth Alexander, Brenwick Development *published in The Daily Ledger on August 6, 1998 b. Second Reading Ordinances D-1382-98 to D-1392-98/1999 City. of Carmel Budgets *published in The Daily Ledger on August 7 and 14, 1998 1. Ordinance D-1382-98/General Fund: ~ a. Police Department $6,117,001 b. Communications Center $1,357,485 c. Fire Department $8,735,240 d. Board of Public Works $9,141,308 e. Mayor's Office $265,544 f. Department of Law $247,864 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 11. 12. g. Plan Commission $190,312 h. Dept. of Community Services $809,269 i. Department of Administration $799,832 j. City Court $310,803 k. City Council $4,050,338 1. Clerk-Treasurer's Office $369,595 Ordinance D-1383-98/MVH Fund: a. City Engineer's Office b. Street Department $3.026.658 $297,007 $2,729,651 4. 5. 6. 7. 8. 9. 10. 11. Ordinance D-1384-98/Local Road & Street $1,124,000 Ordinance D-1385-98/Cum Cap Improvement $169,800 Ordinance D-1386-98/Cum Cap Sewer $733,600 Ordinance D-1387-98/Law Enf Cont Education $33,000 Ordinance D-1388-98/Cum Cap Development $2,258,000 Ordinance D-1389-98/Lease/Rent al $1,218,350 Ordinance D-1390-98fPolice Pension $294,774 Ordinance D-1391-98/Fire Pension $335,716 Ordinance D-1392-98/Law Enf Aid Fund IX $309,500 Total $41,897,989 PUBLIC HEARING a. First Reading Ordinance D-1393-98/Additional Appropriation of $1,414.00 from the General Fund to Police Deparmaent Line Item 670-99, Other Equipment; Police Chief Michael Fogarty *published in The Daily Ledger on September 1, 1998 b. First Reading Ordinance D-1394-98/Additional Appropriation of $300,000.00 from the General Fund to Police Department Line Item 632-04, Mobile Data Computer System; Police Chief Michael Fogarty *published in The Daily Ledger on September 1, 1998 NEW BUSINESS a. First Reading Ordinance D-1330-97. As Further Amended from the First Amendment of Original Ordinance D-1330-97/Amendment to Section 8-59 of the Carmel City Code (Parking on Specific Streets near Carmel High School); Council President Bob Battreall b. Resolution CC-09-14-98-01/Resolution Setting the 1999 General Fund Tax Levy and Rate; Mayor James Brainard c. Resolution CC-09-14-98-02/Resolution Approving Payment of Construction Costs for Hazel Dell Parkway ($204,815.45); Kate Boyle, City Engineer 13. OTHER BUSINESS 14. 15. 16. ANNOUNCEMENTS EXECUTION OF DOCUMENTS ADJOURNMENT CARMEL CITY COUNCIL MEETING MINUTES MONDAY, SEPTEMBER 14, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Robert Battreall; Councilors Kevin Kirby, Jim Miller, Norm Rundle, Luci Snyder, Ron Carter and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 7:02 p.m. Councilor Carter gave the invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF OUTSTANDING CITIZENS AND CITY EMPLOYEES: Mayor Brainard presented the Good Samaritan Award to 5-year-old Ashley Chapman for calling 911 when her mother went into a diabetic coma. The mayor commended the officers, paramedics and dispatchers who helped during the crisis. Mayor Brainard presented the Employee Excellence Award to Elaine Bass, Administrative Assistant in the Department of Law, and commended her for her work. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Jim Keckley of the Farmers Market Organizing Committee stated the committee was formed as a result of the interest Carmel residents expressed in a farmers market survey that was sent out in May/June 1998. He introduced the other committee members. Connie Wiggam explained the committee had sent out 11,383 surveys. She stated that 25 percent of residents completed the surveys and returned them. She stated that of the 25 percent responding to the survey, 91 percent said they would shop at a Cannel Farmers Market, while 9 percent said they would not. Ms. Wiggam stated the surveys offered residents a choice of locations for the market, either on Main Street or at Civic Square. She stated 33 percent of the residents chose to have the market at Civic Square, 31 percent chose Main Street and 35 percent said they did not have a preference. Ms. Wiggam stated the Farmers Market should be ready to open in May 1999. Mr. Keckley stated the committee would give council members an update whenever they requested. Jean Macdonald, 10905 Westfield Boulevard, stated she was concerned about a 12-inch drop from the curb to the parking lot at the old Kroger shopping center. Ms. Macdonald recounted several accidents and difficulties occurring because of the step and asked if, since the City now owned the building, it could do something to remedy the situation until the building was demolished. Mayor Brainard stated the City would take care of the problem. APPROVAL OF MINUTES: Councilor Rundle moved to approve the August 17, 1998, regular meeting minutes. Councilor Walker seconded. Clerk-Treasurer Cordray asked the council to amend the minutes because a sentence following Sallie Peeler's comments to the council incorrectly summarized Ms. Peelers comments. Instead of reading ...criticized the City for not providing her with the master plan for parks it should have read criticized the City for not providing citizens with the master plan for parks. Councilor Rundle asked if the clerk-treasurer had reviewed the tape to verify this amendment. Clerk- Treasurer Cordray stated she had. Councilor Rundle moved to amend the minutes as recommended. Councilor Walker seconded. The August 17. 1998. minutes were amended 7-0. The minutes were a~nproved 7-0. Councilor Rundle moved to approve the September 4, 1998, special meeting minutes. Councilor Snyder seconded. The minutes were approved 7-0. Councilor Snyder thanked Councilor Battreall for writing a letter as requested by the council to Charles Weinkauf of the Plan Commission. CLAIMS: Councilor Snyder moved to approve claims in the amount of $38,773.53. Councilor Rundle seconded. Claims were approved 7-0. COMMITTEE REPORTS: Councilor Battreall asked every council member sitting on a committee or a board to inform the rest of the council about their committees during Committee Reports. Councilor Snyder talked about two items that were heard at Plan Commission meetings: Brenwick Development's Village of Clay West and a proposal for a high-density residential community in the northwest comer of 136th Street and US 31. Councilor Carter stated the County Commissioners had decided to leave the bike paths in the plans for 146th Street. He also addressed the 146th Street bridge over US 31 and the future of 146th Street in that area. OLD BUSINESS: Mayor Brainard announced Ordinance C-192. annexation of Brooks Landing, Section 4 and explained that this ordinance was for one parcel that was not brought into the City when the section was originally armexea. Ordinance C-192 was a_nproved 7-0. Mayor Brainard announced the 1999 budgets. Ordinances D-1382-98 through D-1392-98~ and read the amounts of each ordinance. The mayor handed out budget information to council members and discussed with them the surplus and expenditures. Mayor Brainard suggested the council remove $1 million from the project line of the Board of Public Works budget, reducing the amount in this line item from about $4 million to $3 milli°n. Councilor Battreall moved to reduce the Board of Public Works Budget from $4,050,000 to $3,050,000. Councilor Rundle seconded. Councilor Snyder stated she was concerned about approving a large sum of money in the BPW budget, because the council would no longer have control over how the money was spent. She stated she would rather leave the money in the General Fund and appropriate it accordingly. Councilor Kirby stated he also was not comfortable approving such a large BPW budget. He suggested the council could maintain control of project money in the BPW budget by making each project a line item with a specific budget. Councilor Walker stated these concerns should have been raised during the budget hearings and that the budget did not need reduced. Councilor Rundle stated he was not comfortable with a $2 million operating budget for a budget this large. Mayor Brainard explained that he did not want to put each project into line items because, with the $1 million reduction he just recommended, he didn't want to short any projects. The mayor stated that no one could be sure when the federal money the City was expecting would arrive. Councilor Battreall also stated he was uncomfortable with relinquishing control over the projects in the BPW budget, but explained he didn't want to micromanage the City either. The motion to reduce BPW Line Item 628 from $4,050,000 to $3,050,000 was approved 5-2. Councilors Snyder and Walker voted no. Clerk-Treasurer Cordray verified that the line item amended by the council was Line Item 628. Councilor Kirby again stated he wanted to see the projects broken out by individual line items with their own budgets. Mayor Brainard stated for the record he would not spend the money in Line Item 628 on anything except the projects listed on councilors' project sheets without first obtaining approval of at least four council members. Councilor Kirby stated he didn't want to appropriate money for projects that weren't going to get built next year. Mayor Brainard stated that budgeting a specific amount for each project in a line item would not give the city engineer much flexibility and could cause problems if projects came in over or under bid. The mayor stated he did not mind if the council wished to list the project as part of the line item. Councilor Kirby asked if the project sheet could be made part of the budget. Mayor Brainard suggested to attach these as a description of Line Item 628. Clerk-Treasurer Cordray suggested setting up budgets for each projects. Councilor Kirby moved to amend Line Item 628 to include the names of the following the projects: 1. 106th Street and Gray Road Intersection Improvements 2. Range Line Lighting 3. River Road and 122nd Street Curve Straightening 4. Prairie Trace and River Road Extension 5. Barrett Law Fund 6. 116th Street Improvements 7. Old Meridian Improvements 8. 126th/122na Street Improvements Councilor Battreall seconded. Councilor Carter stated that this type of budgeting could cause department directors to feel obligated to spend all of their budgets so they don't have their funding taken away fi.om them. He stated the council shoul&have decided which projects would remain in the budget during budget heatings instead of voicing opposition to them now. The council voted 7-0 to amend Line Item 628 to include the projects as motioned. The 1999 budgets. Ordinances D-1382-98 through D-1392-98, were approved 6-1. Councilor Kirby voted no. The mayor called for a short recess at 8:02 p.m. and left the meeting. Council President Battreall reconvened the meeting at 8:08 p.m. PUB~: Councilor Battreall announced Ordinance D-1393-98. an additional appropriation of $1,414.00 fi.om the General Fund to Police Department Line Item 670-99. Other Equipment. Police Ckief Michael Fogarty explained that this money was grant money that would be used to buy portable breath test units. Councilor Battreall opened the public heaxing at 8:13 p.m. Seeing no one fi.om the public who wished to speak, he closed the public heating at 8:14 p.m. Councilor Walker pointed out that the money being appropriated by Ordinance D-1393-98 and Ordinance D-1394-98 was not tax dollars. Ordinance D- 1393-98 was camed over to the next meeting. Councilor Battreall announced Ordinance D-1394-98. an additional appropriation of $300.000.00 from the General Fund to Police Department Line Item 632-04. Mobile Data Computer System. Chief Fogarty explained that this was a non-matching grant for the in-car computer systems. He stated the police department recently had accepted the systems as functional and therefore, need to pay its suppliers. Councilor Battreall opened the public hearing at 8:15 p.m. Seeing no one from the public who wished to speak, he closed the public hearing at 8:16 p.m. Councilor Kirby suggested that since this money was not tax dollars the council could suspend the rules and vote on Ordinance D-1394-98 at this meeting so the police department could pay its bills. Clerk-Treasurer Cordray stated this would not expedite the process enough to make a difference. Chief Fogarty talked about the success of in-car computer systems in local police departments. Ordinance D-1394-98 was carried over to the next meeting. NEW BUSINESS: Councilor Battreall announced Ordinance D-1330-97. As Further Amended from thc First Amendment of Original Ordinance D-1330-97. an amendment to Section 8-59 of the Carmel City_ Code (Parking on Specific Streets near Cannel High School) and explained he had received a petition signed by every resident living on the four streets listed in the ordinance asking for a law to restrict parking on their street during school hours. He stated that when the council passed an previous ordinance limiting parking on streets near the high school, the students began parking on streets south of Main Street. Councilor Battreall thanked the clerk-treasurer for her help preparing this ordinance. Councilor Snyder moved to introduce the ordinance. Councilor Carter seconded. ~x~g~:l~[~:l~2~]~ further amended, was carried over to the next meeting. Councilor Kirby moved to introduce Resolution CC-09-14-98-01. a resolution setting the 1999 General Fund Tax Levy and Rate. Councilor Walker seconded. Councilor Battreall read the ordinance. Councilor Rundle asked if the year 1998 written in Section 3 should be 1999 instead. Councilors and the clerk- treasurer discussed Councilor Rundle's concern. Resolution CC-09-14-98-01 was approved 7-0. Councilor Kirby left the meeting'. Councilor Rundle moved to approve Resolution CC-09-14-98-01. a resolution approving payment of construction costs for Hazel Dell Parkway ($204.815.45). Councilor Snyder seconded. Resolution CC- 08-17-98-01 was approved 6-0. Councilor Walker moved to adjourn the meeting. Councilor Snyder seconded. Councilor Battreall stated at 8:27 p.m. that the meeting would be adjourned after the execution of documents. R~mitted, Clerk-Treasurel Di~~a L. ordray, IAMC Attest: Cl~rk-Treasurer Diana L. Cor~a~', IA/VIC fmyo~