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HomeMy WebLinkAboutBPW-09-16-98CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 16, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. August 24, 1998, special meeting b. August 31, 1998, special meeting c. September 2, 1998, regular meeting d. September 8, 1998, special meeting Bid Opening a. Underwood Court Erosion Control Improvement; Kate Boyle, City Engineer Performance Bond Releases a. Resolution BPW-09-16-98-04; Lost Oaks at Haverstick, Section 1; Streets, Curbs, Water Mains, Sanitary Sewers, Storm Sewers/Drainage, Monuments & Markers b. Resolution BPW-09-16-98-05; Woodgate, Section 2; Sidewalks c. Resolution BPW-09-16-98-06; Cricklewood; Interior Sidewalks Contracts a. Lease Agreement; Portion of Land Adjacent to the Land Commonly Known as 473 Third Avenue SW; Sprint Spectrum L.P.; John Duffy, Utilities b. Lease Agreement; Portion of Land at 5484 E. 126th Street} Sprint Spectrum L.P.; John Duffy, Utilities c. Short- and Long-Term Disability Insurance Policies; CNA Continental Casualty Company; Fred Ellis, Ellis & Ellis Insurance Agency, Inc.; Barbara Lamb, Human Resources d. Agreement and Municipal Corporation Rider; Party Time Rental, Inc.; Barbara Lamb, Human Resources e. Agreement for Pre-Employment Evaluation Reports (PEER); Trans Union Corporation; Chief Michael Fogarty, Police Department f. On-Line Serviee Agreement; Trans Union Corporation; Chief Michael Fogarty, Police Department g. Agreement for Purchase of Goods and Services; Honeywell Home and Building Control, Inc.; Chief Douglas Callahan, Fire Department h. Amendment No. 1 to Agreement for Professional Services; Parsons, Brinck~hoff, Quade and Douglas, Inc.; Carmel Clay Plan Commission i. Lease Agreement; Calvin Helsel and the City of Carmel Claims a. $50,682.68--8/26/98 b. $16,250.59--8/31/98 c. $22,075.83--9/98 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request to Use City Property/Close Street a. Request to Use Fountain for Wedding; Estelina McClung; Sunday, October 11, 1998, 5:30 to 9 p.m. b. Request to Use Fountain Square Area and City Streets for CROP Walk; David Briggs, Church World Service; October 19, 1998, I to 5 p.m. Other a. b. C. d. Mutual Release and Covenant Not to Sue; First Indiana Bank and City of Carmel Agreement Not to Remonstrate Annexation into the City of Carmel; Glen and Anne Marie Smith, 14000 Cherry Tree Road Request to Open Cut 126th Street; 46 feet East of Gray Road Center Line; Indiana Gas Co., Inc. Request for City to Take Responsibility for Electrical Service Payments for Street Lights; Leo Dierckman, Brookshire Homeowners Association Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, SEPTEMBER 16, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE ~IEMBE~: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Board Member Walker called the meeting to order at 10:11 a.m. and turned the meeting over to Mayor Brainard upon his arrival at 10:12 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the August 24, August 31 and September 8, 1998, special meetings and the September 2, 1998, regular meeting. Board Member Burke seconded. The minutes were approved 3-0. BID OPENING: Underwood Court Erosion Control Pro.iect: Mayor Bralnard opened and read the following three bids received for the project: Sweeney Construction Corporation ENA, Inc. R.L. Coon Excavating, Inc. $78,420.00 $60,901.67 $102,665.50 The mayor gave the bids to City Engineer Kate Boyle to review and award at this meeting or the next meeting. PERFORMANCE BOND RELEASES: Mayor Brainard moved to approve Resolutions BPW-09-14-98-04 through BPW-09-14-98-06, as listed on the agenda. Board Member Walker seconded. The resolutions were approved 3-0. CONTRACTS: Lease A_m'eements for Land Ad_latent to 473 Third Avenue SW and Land at 5484 E. 126th Street with Sprint Spectrum, L.P.: City Attorney Douglas C. Haney explained the Board originally had signed these agreements about a year ago, but he was requesting approval on several corrections that had been made to the agreements since then. Board Member Walker moved to approve the contracts. Board Member Burke seconded. The contracts were approved 3-0. Short and Long-Term Disability Insurance Policies with CNA Continental Casualty Company: Mayor Brainard moved to approve the insurance policies. Board Member Burke seconded. The insurance policies were approved 3-0. Agreement and Municipal Corporation Rider with Pa~. Time Rental Inc.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Agreement for Pre-Employment Evaluation Reports (PEER) with Trans Union Corporation: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. On-Line Service Agreement with Trans Union Corporation: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Amendment No. 1 to A~eement for Professional Services with Parsons. Brinkerhoff. Quade and Douglas. Inc.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. Lease A_m'eement with Calvin Helsel of Snowy_ Mountain Trees: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. Board members discussed where Mr. Helsel would display and sell the Christmas trees. The agreement was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE CITY STREET: Request to Use Fountain Area for Wedding: Estelinia McClung; Sunday. October 11. 1998.5:30 to 9 p.m.: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Use Fountain Square Area and Ci.ty Streets for CROP Walk: David Brigg$, Church World Service: Sunday. October 19. 1998. 1 to 5 p.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. OTHER: Mutual Release and Covenant Not to Sue between First Indiana Bank and City 0f Carmel: Mayor Brainard explained this agreement would enable the City to use the First Indiana Bank for SWAT Team training. Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement not to Remonstrate Annexation into the Ci_ty of Cannel: Glenn and Anne Marie Smith. 14000 Cherry_ Tree Road: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The request was approved 3-0. Request to Open Cut 126th Street 46 Feet East of Gray Road Center Line: Indiana Gas CO.: Mayor Brainard moved to table the request because no one from the gas company was at the meeting to explain the need for the request. Board Member Walker seconded. The request was tabled 3-0. Request to Take Responsibili _ty for Electrical Service Pa_vments for Street Lights; Leo Dierckman. Brookshire Homeowners Association: Mayor Brainard explained the request and stated the City was trying to make its lighting policy more consistent. Board Member Burke moved to approve the request. Mayor Brainard seconded. Board Member Walker stated the City passed an ordinance years ago that required homeowners associations to pay ail costs that were in addition to a flat a rate the City would pay. Mayor Brainard explained that accepting these payments as requested by Brookshire would save the City money. Leo Dierckman, president of Brookshire Homeowners Association, explained his association was not asking the City to invest money into Brookshire's lights, but only m accept Brookshire's electrical payments. The request was approved 2-1. Board Member Walker voted no. ADD-ON ITEMS: Correction to Approval of Management A_m'eement with F.C. Tucker Co.. Inc.: City Attorney Haney explained that this agreement mistakenly had been approved by the Board when it should have been sent to the Carmel Redevelopment Commission. Mr. Haney asked the Board to rescind its approval. Mayor Brainard stated he believed the Board was required to approve all agreements for the City, even those with the Redevelopment Commission. Mayor Brainard moved to table the item. Board Member Burke seconded. The item was tabled 3-0. A~eem~nt for Auction Services with Chaudion's Auction Co.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. A_m'eement for Professional Services with Commonwealth Engineers. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Request to Have Annual Carmel High School Parade: Lee Lonzo. Carmel High School; Friday, October 2. 1998: Mayor Bra/nard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Close Streets for Foot Race: Mike Giauque. Kiwanis Club of Cannel Clay: Saturday, September 26. 1998. at 9 a.m.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Water Reimbursement A~eement with Centex Homes: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. BID AWARD: Underwood Court Erosion Control Project: City Engineer Boyle recommended the Board award the bid for the project to ENA, Inc. for $60,901.67. She stated the company submitted the lowest complete and responsible bid. Mayor Brainard moved to award the bid as recommended. Board Member Walker seconded. The bid was awarded to ENA, Inc. 3-0. The meeting was adjourned at 10:36 a.m. Res~ctfully submitted, Clerk-Treasurer Diana L. ~brdray, IAMC ~ayor James Brainard Attest~~, Clerk-Treasurer Diana L. Cor~/ay, IAMC