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Home My WebLink AboutBPW-09-02-98 Cky of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 2, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. August 19, 1998, regular meeting b. August 24, 1998, special meeting Bid Award a. Rock Salt for 1999; John Duffy, Utilities Director Performance Bond Releases Resolution BPW-09~02-98-01; Park Meadow, Section 4; Curbs, Street Signs Resolution BPW-09-02-98-02; Park Place, Section 2; Streets, Curbs, Street Signs Resolution BPW-09-02-98-03; Avian Glen, Section 1; Interior Sidewalks Resolution BPW-09-02-98-04; Avian Glen, Section 2; Interior Sidewalks Resolution BPW-09~02-98-05; Avian Glen, Section 5; Sidewalks Resolution BPW-09-02-98-06; Avian Glen, Section 7; Sidewalks Resolution BPW-09-02-98-07; 598 W. Carmel Drive; Sidewalk/Bike Path Claims a. $23~687.24 8/14/98 Request to Use City Property/Close Street a. Request to Use Gazebo for Wedding and Reception; David Hunter and Stacey Pintar; Friday, June 11, 1999, All Day b. Request to Close Jefferson Roundabout for Picnic; Jane Barnes, Women's Association of Woodfield; Sunday, September 20, 1998, 3-8 p.m. Other a. Petition for Annexation; Bertha Irwin Real Estate; James J. Nelson, Esq., Nelson & Frankenberger b. Petition for Annexation; Aley Hunt Real Estate; James J. Nelson, Esq., Nelson & Frankenberger c. Water and Sewer Availability; Plum Creek Farms, Sections 1, 2 and 3; Cort Crosby, The Schneider Corporation d. Change Order; Contract 15, Wildwood & Thom_burst Utility Improvements ($44,148.10); John Duffy, Utilities Director e. Resolution BPW-09-02-98-08; Designation of Purchasing Agent for the Board of Public Works and Safety 7. Adjournment ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, SEPTEMBER 2, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the August 19, 1998, regular meeting and the August 24, 1998, special meeting. Board Member Burke seconded. The minutes were approved 3-0. BID AWARD: Rock Salt for 1999: John Duffy, Utilities director, recommended the Board award the bid to Morton salt for $36 per ton. He stated Morton submitted the lowest of the two bids received. The other bid was from Cargill Salt for $37.83 per ton. Mayor Brainard moved to award the bid as recommended. Board Member Burke seconded. The bid was awarded 3-0 to Morton Salt. Clerk~ Treasurer Cordray reminded the Board members to use their microphones when speaking. The mayor turned on each member's microphone and asked them to leave the microphones on for the duration of the meeting. PERFORMANCE BOND RELEASES: Mayor Brainard moved to approve Resolutions BPW-09-02-98-01 through BPW-00-02-98-07 as listed on the agenda. Board Member Burke seconded. The resolutions were approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE CITY STREET: Request to Use Gazebo for Wedding and Reception: David Hunter and Stacey Pintar: All Day on Friday, June 11, 1999: Mayor Bralnard moved to approve the request. Board Member Walker seconded. Mayor Brainard asked if the couple needed the gazebo for the entire day. Clerk- Treasurer Cordray explained the request was based on set up and tear down time. The request was approved 3-0. Request to Close Jefferson Roundabout for a Neighborhood Picnic: Jane Barnes. Women's Association of Woodfield: Sunday, September. 1998.3 to 8 p.m.: Mayor Brainard moved to approve the request to close the street. Board Member Burke seconded. The request was approved 3-0. OTHER: Petition for Annexation of Bertha Irwin Real Eslate: Attorney Jim Nelson of Nelson and Frankenberger described the request from Mrs. Irwin for the City to annex 20 acres of her land near 116th Street and Hazel Dell Parkway. Mayor Bralnard moved to introduce the petition. Board Member Walker seconded. The petition was approved 3-0. Mr. Nelson stated he planned to notice the public hearing of the annexation for the October 5, 1998, council meeting. He explained this would allow for final reading and a vote on October 19, 1998, which after allowing for the 60-day remonstrance period, would allow the Clerk-Treasurer's Office a few days to get the ordinance recorded before the end of the year. Petition for Annexation of Aley Hunt Real Estate: Mr. Nelson described the request from Mr. Hunt for the City to annex 154 acres of his land north of 116th Street and on both sides of Hazel Dell Parkway. Mr. Nelson stated this annexation also would be noticed for the October 5, 1998, council meeting. Mayor Brainard moved to approve the petition. Board Member Walker seconded. The petition was approved 3-0. Water and Sewer Availabili _ty for Plum Creek Farms. Sections 1.2 and 3: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Change Order for Contract 15. Wildwood and Thomhurst Utili _ty Improvements ($44.148.10): Mayor Brainard explained this request was for additional paving costs. He stated that during construction of the water and sewer lines the overall existing road and soil conditions were found to be poor, and that this appropriation would enable the roads to be brought into compliance with City standards. Mr. Duffy, Utilities director, stated he had consulted with David Klingensmith, street commissioner, and Engineering Inspector Bob Allen, who both agreed the road should be redone, not just repaired. Mayor Brainard moved to approve the change order. Board Member Walker seconded. The change order was approved 3-0. Resolution BPW-09-02-98-08. Designation of Purchasing Agent for the Board of Public Works and Safety: Mayor Brainard stated that state law required the City to designate a purchasing agent. He explained the City had suggested that the person designated as purchasing agent by this resolution be given authority to appoint an appropriate number of deputy purchasing agents. He stated this coincided well with the centralization of purchasing that has been occurring during his administration. Mayor Brantard mo~ved to approve the request. Board Member Burke seconded. Mayor Brainard stated the d~rector of the Department of Administration would be designated as the Purchasing Agent. The request was approved 3-0. ADD-ON ITEMS: Real Estate Purchase Agreement between Bay Communities LP and the City of Carmel: Mayor Brainard explained that this ,a~reement was for a lot that was made very difficult to sell as a result of the extension of 126 Street. lie stated the purchase price was $24,800. Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Consulting Services with American Consulting Engineers. Inc.: Mayor Brainard stated that per this agreement American Consulting would write the legal description of Hazel Dell Parkway right of way and the legal descriptions of two new park sites. He explained the legal description for Hazel Dell was for the purposes of annexing the right of way into the City. Mayor Brainard moved to approve the agreement. Board Member Burke seconded. Board Members discussed the right of way for Hazel Dell Parkway. The agreement was approved 3-0. The meeting was adjourned 3-0 at 10:22 a.m. Clerk-Treasurer Di-ana L. Cor~, IAMC /A~oved, ~Mayor ~e~s Br 'amardj C