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Home My WebLink AboutBPW-08-19-98CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, AUGUST 19, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Cky of Carmel MEETING CALLED TO ORDER Approval of Minutes a. August 5, 1998, regular meeting Bid Opening a. Fourth Avenue and Main Street Intersection Improvements; Kate Boyle, City Engineer b. Old Town Streetscape: Main Street and North Range Line Road; Kate Boyle, City Engineer c. Rock Salt for 1999; John Duffy, Utilities Director Performance Bond Releases a. Resolution BPW-08-19-98-01; Trails at Avian Glen, Section 10; Streets, Curbs, Water Mains, Sanitary Sewers, Storm Sewers b. Resolution BPW-08-19-98-02; Woodgate, Section 6; Monuments and Markers c. Resolution BPW~08-19-98-03; Worthington Estates, Section 3; Monuments and Markers d. Resolution BPW-08-19-98-04; Woodfield, Section 7A; Monuments and Markers e. Resolution BPW-08-19-98-05; Woodfield, Section 7B; Monuments and Markers f. Resolution BPW-08-19-98-06; Woodgate, Section 5; Monuments and Markers g. Resolution BPW-08-19-98-07; Woodgate, Section 7A; Monuments and Markers Contracts a. Agreement for Purchase of Goods and Services; Automated Business Machines, Inc.; Jim Kinder, Communications Center Director Claims a. $20,600.43 8/5/98 b. $16,302.05 8/12/98 Request to Use City Property/Close Street a. Request to Use Council Chambers and Caucus Room; Tina Rogers, Hamilton County Leadership Academy; 7:15 a.m. to 3:45 p.m. on Thursday, December 10, 1998 b. Request to Use Council Chambers; Lake Forest Homeowner's Association Crime Watch Meeting; 7 to 9 p.m. on Wednesday, September 2, 1998 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/57D2400 Request to Use Gazebo for Birthday Party; Teresa Anderson; Saturday, September 19, 1998, 1 to 2 p.m. Request to Use Gazebo for Barbecue Dinner; Jack E. Taylor; Sunday, October 4, 1998, or Sunday, October 11, 1998, 4 to 8 p.m. Other a. Petition for Annexation; Carmel Clay School Property near River Road; John K. Smeltzer, Esq., Johnson Smith, LLP b. Water Availability for Single Home Residence; 14000 Cherry Tree Road; Glen and Anne Smith c. Installation of Crosswalks, Caution/Stop Signs on Medalist Parkway for Plum Creek Golf Course; Corby Thompson, Plum Creek Development d. Request for Street Light; Pro Med Lane (136th Street and Guilford Avenue); Nancy Polley, Dauby O'Conner & Zaleski 8. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, AUGUST 19, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Billy Walker and Mary Ann Burke. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Martin also attended. Board Member Walker called the meeting to order at 10:02 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the August 5 board meeting. Board Member Burke seconded. The minutes were approved 2-0. Fourth Avenue and Main Street Intersection Improvements: Board Member Walker opened and read the one bid received for the project from Calumet Asphalt Paving Co., Inc. for $414,770.40. He gave the bid to Ms. Boyle for review. Old Town Streetscape (Main Street and North Range Line Road~: Board Member Walker opened and mad the one bid received for the project from CC&T Construction Co., Inc. for $1,498,846.50. He gave the bid to City Engineer Kate Boyle for review. t~: Board Member Walker opened and read the five envelopes received for rock salt and gave them to Utilities Manager John Duffy for review: Cargill Salt $37.83 per ton; 22 ton minimum shipment Morton Salt $36.00 per ton; 22 ton minimum shipment Jones Chemicals, Inc. No bid Ulrich Chemical Co. No bid Van Waters & Rogers No bid PERFORMANCE BOND RELEASES: Board Member Walker moved to approve Resolutions BPW-08-!9-98-01 through BPW-08-19~ 98-07. as listed on the agenda. Board Member Burke seconded. The resolutions were approved 2-0. Agreement for Purchase of Goods and Service with Automated Business Machines. Inc.: Board Member Walker moved to approve the contract. Board Member Burke seconded. The contract was approved 2-0. CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 2-0. REOUEST TO USE CITY PROPERTY/CLOSE CITY STREET: Request to Use Council Chambers and Caucus Room; Tina Rogers. Hamilton County Leadership Academy: 7:15 a.m. to 3:45 p.m. on Thursday. December 10. 1998: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Use Council Chambers: Lake Forest Homeowner's Association Crime Watch Meeting: 7 to 9 p.m. on Wednesday, September 2. 1998: Board Member Walker moved to apProve the request. Board Me'tuber Burke seconded. The request was approved 2-0. Request to Use Gazebo for Birthday Party.: Teresa Anderson: 1 to 2 p.m. on Saturday. September 19. 1998: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Use Gazebo for Barbecue Dinner: Jack E. Taylor: Sunday. October 4 or Sunday, October 11. 1998.4 to 8 p.m.: Board Member Walker moved to approve the request to use the gazebo on October 4, 1998. Board Member Burke seconded. The request was approved 2-0. OTHER: Petition for Annexation of Carmel Clay School Property near River Road: Attorney John Smeltzer of Johnson Smith, LLP, described the location of the property and explained that this was a voluntary annexation. Board Member Walker moved to approve the annexation, forwarding it to City Council for final approval. Board Member Burke seconded. The petition was approved 2-0. Water Availability for Single Home Residence: Mr. Duffy of Utilities explained the request. Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Installation of Crosswalks. Caution/Stop Si_m~s on Medalist Parkway for Plum Creek Golf Course: Ms. Boyle of Engineering explained the developer would be paying for and maintaining the signage. Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request for Street Light on Pro Med Lane (136~ and Guilford Avenue): Ms. Boyle explained the 3equest. Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Request to Close Part of Hazel Dell Road: Ms. Boyle explained that the section of road she was ~equesting to close was by Cherry Tree Elementary School near the north end of Hazel Dell Road. She stated the road would be closed for six weeks and would be an extension of an already approved road closure for that area. She stated the school and one homeowner had consented to the closure, but she had not been able to make contact with the other homeowner. Ms. Boyle stated that her office would continue trying to reach the family. She explained the cost savings and safety benefits of closing the road. Board Member Walker moved to approve the request subject to the conditions in Ms. Boyle's letter of August 19, 1998. Board Member Burke seconded. The request was approved 2-0. Board members discussed with Ms. Boyle when Hazel Dell Parkway would be opened between 96~ and 116~ streets. Ms. Boyle stated she could not give an absolute answer until she talked to the mayor. Board members discussed the project more in depth. Smokey Ridge Subdivision Street Light Agreement: Board Member Walker read from the agreement, explaining the City would pay $12,000 and the homeowner's association would pay $24,000 for the lights. Scott Dennison, president of the homeowner's association, explained the City would insure and maintain the lights, and the homeowner's association would pay for the electricity. Board Member Walker moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0. Request to Use the Gazebo for a BOY Seou~ Picnic: William Quilligan. BSA Troop 131: noon to 4 p.m. on Sunday. September 20. 1998: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Board Member Walker moved to adjourn meeting. Board Member Burke seconded. The meeting was adjourned 2-0 at 10:31 a.m. Respectfully submitted~, Clerk-Tre~urer Diana L. ~ay, IAMC A~x.~r°ved' . ~. ,~ ~ayor J~ames Brainard Attest: Clerk-Treasurer Diana L. Cord~, IAMC