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Home My WebLink AboutBPW-07-01-98City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 1, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. June 17, 1998, regular meeting Contracts a. Agreement for Purchase of Goods and Services; Deering Cleaners, Inc.; Chief Douglas Callahan, Fire Department b. Agreement for Purchase of Goods and Services; HPS Office Systems, Inc.; Chief Douglas Callahan, Fire Department c. Collection Service Agreement; Med Shield, Inc.; Chief Douglas Callahan, Fire Department d. Agreement for Purchase of Goods and Services; Xerox Corporation; Chief Michael Fogarty, Police Department e. Agreement for Professional Services; W°olpert LLP; Joe Staehler, Department of Administration Claims a. $46,966.44 6/15/98 Request to Use City Property/Close Street a. Request to Use Gazebo for Wedding; Steve Keller and Jan Roy; Saturday, October 10, 1998, 3 to 6 p.m. b. Request to Use Council Chambers for Home Owners Association Meeting; Brace Sklare, Bay Development; Tuesday, July 28, 1998, from 7 to 9 p.m. c. Request to Use Caucus Room for Meeting; Phyllis G. Morrissey, Carmel Arts Council; Wednesday, July 29, 1998; 5 to 6:45 p.m. d. Request to Sell Items at Wednesday Night Concerts; Terri Hillis, Carmel Resident Other b. C. d. Promotion of Firefighters; Chief Douglas Callahan, Fire Department Consent to Encroach; BDC/Cardinal Associates, L.P. Release and Covenant Not to Sue; Stephen and Janet Schutz; City of Carmel Settlement Agreement, Release of Liability and Covenant Not to Sue; Rieth- Riley Construction Co., Inc.; City of Carmel Adjournment ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JULY 1, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor lames Brainard; Board Members Billy Walker and Mary Ann Burke. Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the minutes, changing the sentence The mayor amended his motion stating that Centex be required to make its plans for River Road consistent with the boulevard plans of Hazel Dell Parkway to be approved, to The mayor amended his motion stating that Centex be required to coordinate its road improvement plans for Lost Oaks, Section 2 with the City's plans to continue the boulevard theme along River Road from the Prairie View Subdivision. Board Member Walker seconded. The minutes were approved 3-0. CONTRACTS: Agreement for Purchase o£Goods and Services with Deering Cleaners. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Mayor Brainard moved to approve the following four contracts. Board Member Burke seconded. The contracts were approved 3-0. 1) A~eement for Purchase of Goods and Services with HPS Office Systems. Inc. 2) Collection Service A~eement with Med Shield. Inc. 3) Agreement for Purchase of Goods and Services with Xerox Corp_ oration. 4) Agreement for Professional Services with Woolpert LLP CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Bralnard moved to approve the following three requests to use City property. Board Member Burke seconded. The requests were approved 3-0. 1) Request to Use Gazebo for Wedding: Steve Keller and Jan Roy: Saturday. October 10. 1998. 3 to 6p.m. 2) Request to Use Council ChambErs for Home Owners Association Meeting: Brace Sklare. Bay Development: Tuesday. July 28. 1998. from 7 to 9 p.m. 3) Request to Use Caucus Room for Meeting: Phyllis G. Mon'issey. Carmel Arts Council: Wednesday. July 29. 1998:5 to 6:45 p.m. Request to Sell Items at Wednesday Night Concerts: Terd Hillis. Carmel Resident: Mayor Brainard moved to approve the request. Board Member Walker asked that if by approving this request to sell bracelets and ice cream, would the City be opening a floodgate it couldn't close. City Attorney Douglas C. Haney stated he would need to look into the issue, but that the City had broad discretion in allowing people to vend at such functions. Board Member Burke seconded. The request was approved 3-0. OTHER: Promotion 0f Firefighters: Fire Chief Douglas Callahan explained the three firemen being considered for promotion were eligible for this promotion because they qualified under the previous CFD Rules and Regulations. He stated the men should have been promoted before the new Rules and Regulations were implemented in March, but that they had been overlooked. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request approved 3-0. Consent to Encroach with BDC/Cardinal Associates. L.P.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Release and Covenant Not to SUe with Stephen and Janet Schutz: Utilities Manager John Dully requested that the item be tabled. He explained that Mr. Schutz had given verbal approval of the agreement but had not yet signed the document. Mayor Brainard moved to approve the request contingent on the Schutz's signing the document. Board Member Walker seconded. The request was approved 3-0. Settlement Agreement. Release of Liability_ and Covenant Not to Sue with Rieth-Riley Construction Co.. Inc.: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. ADD-ON ITEMS: Agreement for Purchase of Goods and Services with Hal Espey: Mayor Brainard moved to table the request. Board Member Walker seconded. The request was tabled 3-0. Supplemental A~eement No. 1 to A~eement for Sharing Construction Costs of Bridge 139 for Gray Road over Cool Creek with Hamilton County: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. The meeting was adjourned 3-0 at 10:25 a.m. Clerk-Treasurer Diar~a L. Cordr~IAMC Approved, /v~yor James Brainard Attest~ ~C Clerk-Treasurer Diana L. ( City of Carmel MEETING NOTICE SPECIAL MEETING CARMEL BOARD OF PUBLIC WORKS AND SAFETY MONDAY, JULY 6, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Notice is hereby given the City of Carmel Board of Public Works and Safety will have a special meeting Monday, July 6, 1998, at 10 a.m. in the Council Chambers, City Hall, One Civic Square. The purpose of the meeting is to open bids for the Pennsylvania Street Improvement project. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES Special Meeting MONDAY, JULY 6, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10:12 a.m. BID OPENING: Pcrmsylvania Street Improvements: Mayor Brainard opened and read the five bids received for the Pennsylvania Street Improvements Project: E&B Paving, Inc. Base Bid: $3,836,342.75 Option 1:$988,333.30 Alternate Bid: $4,252,308.98 Option 2:$1,241,762.63 Gale Tschuor Co., Inc. Base Bid: $4,074,294.23 Option 1:$909,023.22 Alternate Bid: $4,405,587.61 option 2:$1,132,609.57 Milestone Contractors, L.P. Base Bid: $3,702,000.00 Alternate Bid: $4,144,000.00 Option 1:$997,000 Option 2:$1,153,000 Rieth-Riley Construction Co., Inc. Base Bid: $3,682,445.62 Alternate Bid: $4,094,483.73 Option 1:$953,249.17 Option 2:$1,156,087.71 Trotter Construction, Inc. and Grady Brothers, Inc. Base Bid: $3,457,744.48 Alternate Bid: $3,841,840.82 option 1:$839,966.43 option 2:$1,016,905.44 The mayor gave the bids to City Engineer Kate Boyle for review. Board Member Walker moved to adjourn the meeting. Mayor Brainard seconded. The meeting was adjourned at 10:20 a.m. Clerk-Treasurer ;i~7~a L~~C r y, IAMC Approved, M~or James Brainard ~ ~ dr C Clerk-Treasurer Di~