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Home My WebLink AboutBPW-07-15-98City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 15, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. July 1, 1998, regular meeting b. July 6, 1998, special meeting Contracts a. Agreement for Purchase of Goods and Services; The Barn Woodworks; David Klingensmith, Street Commissioner b. Agreement for Professional Services; Korseen Protection Services, Inc.; Chief Douglas Callahan, Fire Department c. Agreement for Goods and Services; T&R Pavement Markings, Inc.; David Klingensmith, Street Commissioner d. Compliant 2000 Agreement; Whittman - Hart, Inc.; City of Carmel e. Agreement for Purchase of Goods and Services; Xerox Corporation; City Attorney Douglas C. Haney, Department of Law Claims a. $3,103.67 6/24/98 b. $17,955.85 6/30/98 c. $13,653.96 7/8/98 Request to Use City Property/Close Street a. Request to Use Gazebo for Corporate Picnic; Cookscy & Associates; Thursday, July 23, 1998, 9:30 a.m. to 1:30 p.m. b. Request to Use Gazebo for Wedding; Kathy Clark; Saturday, August 28, 1999, 3:30 to 7:30 p.m. c. Request to Use Gazebo for Wedding; Jay Updike and Lynn Harris; Saturday, September 19, 1998, 2:30 to 9 p.m. Other Payment Guarantee for Entertainment Services at International Art Festival 1) 2) 3) 4) 5) Dog Talk, $1,500; September 27, 1998, 4 to 5 p.m. Real Eyes, $1,000; September 27, 1998, 2:30 to 3:30 p.m. Jim Farrelly, $600; September 26, 1998, 10 to 11 a.m. Duke Tumatoe; $1,200; September 26, 1998, 11:30 a.m. to 1 p.m. Kathy Morris; $1,000; September 26, 1998, 4:30 to 6 p.m. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 6) Alligator Brothers; $2,500; September 26,1998, 3 to 4 p.m. 7) Gary Grant; $800; September 26, 1998, 1:30 to 2:30 p.m. 8) Carmel Symphony Orchestra; $1,000; September 27, 1998, noon to 1 p.m. Amended Secondary Plat; Brooks Manor; Dave Barnes, Weihe Engineers Title Sheet Signature; Old Town Streetscape, Main Street and Range Line Road; Andy Guljas, CSO Architects, Inc. Title Sheet Signature; Fourth Avenue and Main Street Intersection Improvements; Phil Kuntz, Paul I. Cripe Title Sheet Signature; 106th Street Sidewalk; Dave Hunter, Cole Associates Change Order #3 for Water Main Extension, Contract 16; $8,000; John Duffy, Utility Director Change Order #1 for Wildwood and Thornhurst Utility Improvements, Contract 15; $30,063.80; John Duffy, Utilities Director Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JULY 15, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke. Deputy Clerk Rebecca Ma~'m also attended. Mayor Brainard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Board Member Burke moved to approve the minutes of the July 1 and July 6 Board meetings. Board Member Walker seconded. The minutes were approved 3-0. CONTRACTS: Board Member Burke moved to approve the following five contracts. Board Member Walker seconded. The contracts were approved 3-0. 1) 2) 3) 4) 5) A~eement for Pm'chase of Goods and Services with The Barn Woodworks A~eement for Professional Services with Korseen Protection Services, Inc. Agreement for Purchase of Goods and Services with T&R Pavement Markings. Inc. Compliant 2000 Agreement with Whittman r Hart. Inc. A~eement for the Purchase of Goods and Services with Xerox Corporation CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following three requests to use City property. Board Member Burke seconded. The requests were approved 3-0. 1) Request to Use Gazebo for Corporate Picnic: Cooksey and Associates: Thursday, July 23. 1998.9:30 a.m. to 1:30 p.m. 2) Request to Use Gazebo for Wedding: Kathy Clark: Saturday. August 28. !999.3:30 p.m. to 7:30 p.m. 3) Request to Use Gazebo for Wedding: Jay Updike and L_vnn Harris: Satin:day. Sep_ tember 19. 1998:2:30 to 9 p.m. OTHER: Mayor Brainard explained the following eight payment Guarantees for Entertainment Services at the International .Mt Festival. He stated that these contracts guaranteed payment to the performers whether the City paid them from admission fees gathered at the festival or from City funds. Mayor Brainard moved to approve the contracts. Board Member Walker seconded. The contracts were approved 3-0. 1) Dog Talk, $1,500; September 27, 1998, 4 to 5 p.m. 2) Real Eyes, $1,000; September 27, 1998, 2:30 to 3:30 p.m. 3) Jim Farrelly, $600; September 26, 1998, 10to 11 a.m. 4) Duke Tumatoe; $1,200; September 26, 1998, 11:30 a.m. to 1 p.m. 5) Kathy Morris; $1,000; September 26, 1998, 4:30 to 6 p.m. 6) Alligator Brothers; $2,500; September 26,1998, 3 to 4 p.m. 7) Gary Grant; $800; September 26, 1998, 1:30 to 2:30 p.m. 8) Carmel Symphony Orchestra; $1,000; September 27, 1998, noon to 1 p.m. Amended Secondary_ Plat for Brooks Manor: Mayor Brainard moved to approve the plat. Board Member Walker seconded. The plat was approved 3-0. Title Sheet Si_maature for Old Town Streetscape. Main Street and North Range Line Road:. Mayor Brainard moved to sign the title sheet. Board Member Burke seconded. Mayor Brainard explained the scope of the streetscape project. The request was approved 3-0. Title Sheet Si_maature for Fourth Avenue and Main Street Intersection: Mayor Brainard moved to sign the title sheet. Board Member Burke seconded. The request was approved 3-0. Change Order #3 for Water Main Extension. Contract 16 ($8.000): Utility Manager John Duffy explained the reasons for requesting the change order. The change order was approved 3-0. Title Sheet Signature for 106th Street Sidewalk: Mayor Brainard stated he had inadvertently skipped this item and moved to sign the title sheet. Board Member Burke seconded. The request was approved 3-0. Change Order # 1 for Wildwood and Thomhurst Utility Improvements. Contract 15 ($30.063.80): Mayor Brainard moved to approve the change order. Board Member Burke seconded. Mr. Duffy explained that this change order was needed because of bad soil that was causing the road to collapse as workers made the utility improvements. The change order was approved 3-0. ADD-ON ITEMS: Request to Promote Police Officer Ga~. A. Bowman to Master Patrol Officer: Mayor Brainard moved to approve the request. Board Member Walker seconded. Police Chief Michael Fogarty explained the internal review process for promotion to MPO and stated that Mr. Bowman met all qualifications. The request was approved 3-0. Request to Use Gazebo for Prayer Vigil; Rev. Miehelle Kallock. Hamilton County Habitat for Humanity: Sunday. August 9. 1998.4;30 to 6 p.m.: Mayor Brainard moved to approve the request to use City property. Board Member Walker seconded. The request was approved 3-0. Request to Use Gazebo for Wedding Reception: Heather Long; July 24. 1999.6 to 10 p.m.: Mayor Brainard explained that the request to use the gazebo also included a request to use City Hall as a back-up for a buffet dinner reception with a live band. The mayor stated that although the City would have facilities that could be used for indoor wedding receptions when City Center was built, currently the City did not have adequate facilities or staff to host a wedding reception indoors. Mayor Bra'mard moved to approve the request to use the outdoor facilities, but moved to deny the request to use City Hall. Board Member Walker seconded. The motion was approved 3- 0. Resolution BPW-07-15-98;01. A Resolution Determining that the Highest and Best Use of Portions of Certain Parcels in the Ci3y of Carmel and Owned by the City of Carmel is by Sale of the Property_ to the Abutting Landowner and that it is Economically Un_Justifiable to. Sell the Tracts Pursuant to the Requirements of Indiana Code 36-1-11-4: City Attorney Douglas C. Haney explained that the two parcels referred to in the ordinance were irregular parcels and totaled about one-third of an acre. Mr. Haney stated the land adjacent to the parcels was used for a wellsite. Mayor Brainard moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. Mayor Brainard stated that the City was still reviewing the bids received at a previous meeting for Pennsylvania Street. The meeting was adjourned at 10:19 a.m. Attest: Clerk-Treasurer Diana L. Cord~ag, IAMC James Brain~?tr-d-'-