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HomeMy WebLinkAboutCCM-0714-98Cky of Carmel CARMEL CITY COUNCIL MEETING AGENDA TUESDAY, JULY 14, 1998 - 2 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER DEPARTMENTAL BUDGETS City Court Street Department Department of Administration Engineering Police/Law Enforcement Aid/Police Continuing Education City Council Clerk-Treasurer ADJOURNMENT ONE CIVIC SQUARE CARMEL, iNDIANA 46032 317/5714400 CARMEL CITY COUNCIL BUDGET HEARING MINUTES TUESDAY, JULY 14, 1998 -- 2 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President Robert Battreall; Councilors Kevin Kirby, Jim Miller, Norm Rundle, Luci Snyder, Ron Carter and Billy Walker. Clerk- Treasurer Diana Cordray and Deputy Clerk Cindy Sheeks also attended. Councilor Battreall called the meeting to order at 2:10 p.m. Mayor Brainard stated the budget for 1999 was a balanced budget and in compliance with the fiscal plan for the City. The Mayor stated he would introduce a resolution to reduce the tax rate by 8 percent for 1999. He also stated he had instructed his department directors to: 1. use zero based budgeting 2. establish rate ofinflatiun at 3% 3. average the daytime/nighttime growth (8%-10%) for an average of 9%; add rate of inflation to this average for department growth 1999 CITY COURT BUDGET: Judge Gail Bardach presented the Court budget of $310,803. She stated most of the increase was in salaries due to the new salary classifications and a potential move of her part time deputy clerk to full time clerk. She also explained the increase in pauper attorney fees and software/hardware costs, explaining the need to update her court computer system. Clerk-Treasurer Cordray asked about the amount budgeted for disability insurance. The judge stated she was under the impression she should include herself. The Clerk- Treasurer stated disability insurance is only necessary for employees, not elected officials. The line item for disability insurance was reduced t~om $1,500 to $1,200. Councilor Miller moved to approve the budget. Councilor Carter seconded. The Carmel City Court budget was approved 7-0 1999 STREET DEPARTMENT BUDGET: Street Commissioner David Klingensmith presented his budget for $2,729,651 and talked about the increase in personnel and the additional mowing requirements for Hazel Dell Parkway and 126th Street. He estimated it would require five mowers for Hazel Dell. Mr. Klingensmith also stated that repaying costs had increased substantially. Discussion followed on the proposed new Street Department facility. Councilor Walker moved to approve the Street Department's budget, Councilor Snyder seconded. The Street Department budget was approved 7-0. 1999 DEPARTMENT OF ADMINISTRATION BUDGET: Administration Director Joe Staehler handed out a memo to make an adjustment to personal services (Exhibit A), and explained that Rebecca Chike of the Cannel Police Department will fill the position of Network Administrator. Mr. Staehler turned the meeting over to Terry Crockett, director of Information Services. Mr. Crockett explained Human Resources conducted a technical review to identify the technical positions and their appropriate salary range. Five positions were identified. Councilors discussed the line item for Consulting Fees, which included $195,000. After much discussion, the breakdown of this line item was handed to the council for further review. Councilor Rundle asked about the increase in telephone charges. Mr. Crockett stated this line item now included $1,500 for the T 1 charges for the network, which previously had been in the Communications Department budget. Discussion about maintenance contracts for the web page ensued. Councilors decided some of these expenses should be placed in other line items. Council Battreall recommended that Mr. Crockett meet with the Clerk-Treasurer to adjust these matters. A question was raised about the total cost of the Geographic Information System (GIS). Mr. Crockett stated the GIS cost about $250,000, some of which was charged to other departments. Human Resources Director Barbara Lamb estimated it would cost about $35,000 to provide retired employees health insurance in 1999 and $300 per employee for disability insurance. Councilor Rundle stated he was concerned about the total increase in the Department of Administration budget. He pointed out that the budget had increased by 122% or $438,000, and that even though he supported GIS, it would be very difficult to get this kind of budget increase in the private sector. Councilor Rundle said he wanted to look at the Macro not just the Micro of the budget. Council Kirby stated that at this rate, the budget for the Department of Administration would be a million dollars in the year 2000. The Department of Administration budget was approved 7-0 for $799.832. 1999 ENGINEERING BUDGET: City Engineer Kate Boyle presented the 1999 Engineering budget. The total budget was $297,007 which was an increase of 6.87%. Councilor Miller moved to approve the budget. Councilor Walker seconded. The Engineering Department budget was approved 7-0. 1999 CITY COUNCIL BUDGET: Councilor Battreall introduced the City Council Budget of $4,050,338 for 1999 and stated the salaries had been calculated at 6.5%. Councilor Rundle stated they should have been calculated at 10%. The adjustment was approved. Councilors discussed the contribution to the Hamilton County Alliance and decided not to vote on it until JeffBurt t~om the Alliance had spoken to the Council. 1999 LAW ENFORCEMENT AID BUDGET: ChiefFogarty introduced Major Barlow to discuss the Law Enfomement Aid Budget of $309,500. Council Carter moved to approve the budget. Councilor Miller seconded. The Law Enfomement Aid budget was approved 7-0. 1999 POLICE CONTINUING EDUCATION BUDGET: ChiefFogarty discussed this budget of $33,000. The Police Coutinuing Education budget was approved 7-0. 1999 POLICE PENSION BUDGET: The council approved 7-0 the Police Pension budget for $294.774. 1999 POLICE DEPARTMENT BUDGET: ChiefFogarty presented the $6,117,001 budget for the Police Department and handed out a list explaining how the $50,984 per officer was spent: salary, b~nefits, uniforms and equipment. Councilors began discussing the Public Information position. The mayor explained the need for this position, stating that the public p~rception of the Carmel Police Department needed to be improved. He stated that Nancy Heck was the most qualified person to fill this position. The mayor also stated that this position should be located in City Hall and not the Police Department. Council Snyder said she was unhappy with this hire for the following reasons: 1) all other civilians are required to take a lie detector test 2) this job opening was not posted internally for City employees which violates City policy, and 3) Mrs. Heck does not work just for the CPD-she does public relations work for the Mayor. Councilor Snyder stated that when she voted for the 1998 budget, she thought she was voting for a pubic education officer for the police department. Council Carter spoke in support of the position and stated that Mrs. Heck was extremely well qualified. Council Kirby stated he also was unhappy about the way this position was filled. Mayor Brainard reiterated his support of Mrs. Heck and stated other high positions in City Hall had been filled in a similar manner. Chief Fogarty was asked if he was aware that a position in his department had been eliminated and moved to the Information Systems department as a new position. Chief Fogarty stated he wanted to keep this position but reduce it to an administrative assistant, not a technical position. The Council agreed to keep the position in the police department budget. Councilor Walker called for the question. Councilor Rundle seconded. The Police Department budget was approved 6-0. Council Snyder abstained. 1999 CITY COUNCIL BUDGET: JeffBurt of the Hamilton County Alliance discussed the activities of his organization. Councilor Kirby moved to support the Hamilton County Alliance in the amount of $47,500 for 1999. Councilor Miller seconded. Councilor Battreall asked for approval of the council budget with the exception of the Joinder line item. The City Council budget was approved 7-0. 1999 CLERK-TREASURER'S BUDGET: Clerk-Treasurer Cordray submitted her budget for $369,595, attributing the majority of the increase to the Salary Review. The overall increase was 7%. Councilor Walker moved to approve the budget. Councilor Kirby seconded. The Clerk- Treasurer's budget was approved 7-0. Council Kirby mentioned there was an upcoming IACT conference in Fort Wayne and wanted to know if the council was interested in attending. Council Walker moved to adjourn. Councilor Kirby seconded. The meeting was adjourned. (~lerk-TreaSurer Diana I~ Cordray, IAMC Appr ved, ] / /li{~tyo~r James Brainard Memo Mayor Brainard Clerk-Treasurer Cordray Date: duly 14, 1998 Re: Budget Addendum I respectfully request addition of the following monies to the Personal Services section of the 1999 Department of Administration budget. [ apologize for the lateness of this request, but it was necessary to wait for the final outcome of the compensation study to determine whether an adjustment would be necessary. Thank you for your consideration. Position Initial Request for 1999 New Request for 1999 Difference Network Administrator 30,023 34,454 4,431 GIS Coordinator 45,000 46,000 1,000 TOTAL 75,023 80,454 8,431 New FuiFTime Saiades Total (100.00) 263,231 (+ 5,431) New Social Securffy (210.00) 20,316 (+ 416) New PERF Total (230.02) 21,235 (+ 435) Total New Monies 6,282 New Personal Services Total 338,582 New Budget Total 799,832 · Page 1