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Home My WebLink AboutCCM-07-21-98City of Carmel CARMEL CITY COUNCIL MEETING AGENDA TUESDAY, JULY 21, 1998 -- $ P.M. CLAY TOWNSHIP GOVERNMENT OFFICE / 10701 NORTH COLLEGE AVENUE MEETING CALLED TO ORDER DEPARTMENTAL BUDGETS Department of Community Services Plan Commission Communication Center Fire Department Parks Department ADJOURNMENT ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL CITY COUNCIL MINUTES Joinder Agreement Budget Hearings TUESDAY, JULY 21, 1998 -- 5 P.M. CLAY TOWNSHIP GOVERNMENT OFFICE / 10701 NORTH COLLEGE AVENUE MEMBERS PRESENT: Mayor James Brainard; Council President Robert Battreall, Councilors Kevin Kirby, Jim Miller, Norm Rundle, Luci Snyder, Run Carter and Billy Walker; Clay Township Trustee Rosmary Hensel; Township Board Members James Dillon, M.D., Karl Swain and Bob Book; Township Attorney Deb Farmer, Clerk-Treasurer Diana Cordray and Deputy Clerks Cindy Sheeks and Rebecca Martin also attended. Board Member Book did not arrive until after the vote on the Plan Commission budget. Councilor Battreall called the meeting to order at 5:11 p.m. and explained how the meeting would be conducted. 1999 DEPARTMENT OF COMMUNITY SERVICES BUDGET: Steve Engelking, the director of the Department of Community Services, talked about his department's achievements and explained the requests included in his budget. Councilor Miller moved to approve the DOCS budget. Councilor Snyder seconded. The DOCS budget ~$809.269.00) was approved 9-0. 1999 PLAN COMMISSION BUDGET: Mr. Engelking explained the budget, specifically stating that the increase in per diem payments was to decrease the amount of overtime paid to employees who were required to attend meetings. Councilor Walker moved to approve the Plan Commission budget. Councilor Snyder seconded. The Plan Commission budget ($190.312.00) was approved 9-0. Township Trustee Rosmary Hensel verified the township was responsible for paying 40 pement of all the joinder budgets. Mayor Brainard stated the actual percent was about 39.99 percent and that it was determined by the assessor. 1999 COMMUNICATIONS CENTER BUDGET: Councilor Battreall stated the meeting was proceeding about 30 minutes ahead of schedule. He recommended, since the fke chief was present, to hear the fire budget before the Communications Center budget. 1999 FIRE DEPARTMENT BUDGET: Fire Chief Douglas Callahan explained that his proposed budget included money to pay for three new firefighters. He stated he wanted to put enough money in the budget to pay for six new firefighters, but the mayor had told him to reduce it, stating he would approve the request for six firefighters if the city council and township board approved it. Chief Callahan explained the fire department was currently 18 firefighters below the amount recommended in the 1994 survey. Councilor Miller asked how the fire department came up with the recommended amount of fire fighters. Chief Callahan explained that adding these men would enable each engine company to be manned with four men. The chief explained that the total budget increase would be about $50,000 per firefighter (Exhibit A). Councilor Battreall stated he didn't think the law allowed the city council and township board to increase budgets. Mayor Brainard expla'med that the law enabled the council and board to increase the budgets with mayoral approval only. The mayor stated he would give his approval for this increase. Councilor Miller asked again how the fire department knew how many firefighters it was supposed to have. Mayor Brainard explained that the fire department's goal was to reach every call within 4 to 6 minutes 95 percent of the time, and that adding more firefighters would enable the department to meet its goal. Township Board Member Jim Dillon explained the history of the fire department and talked about the importance of having adequate fire protection. Chief Callahan pointed out he also had put money in the budget for physical examinations, nutrition and exercise equipment. Councilor Walker moved to add the needed money to the budget to pay for three additional new firefighters. Councilor Snyder seconded. The council and board voted 8-1 tO add money ($148.896.00) to the budget to pay for three additional new firefighters, making the money in the budget enough to pay for six new firefighters. Councilor Kirby voted no. Councilor Battreall verified the mayor was giving his approval to increase the budget and explained that these votes were not adoptions of the budgets, just verbal approvals of the amounts. He stated the council would formally adopt the budgets after two readings and a public hearing. Board Member Dillon moved to approve the fire department's budget. Councilor Walker seconded. The fire department budget ($8,735,240.00) was approved 8-1. Councilor Kirby voted no. 1999 COMMUNICATIONS CENTER BUDGET: Communications Center Director Jim Kinder talked about his budget and explained the large capital expenditures the Communications Center needed to make for 1999: a new track, radio equipment, a switch for the 911 system and software for the GIS project. Mayor Brainard pointed out that without capital expenses, the Communications Center budget increased only 2.2 percent fi.om last year. Councilors, board members, and Mr. Kinder talked about the county-wide 911 tax. The Carmel Clay Communications Center receives minimal revenue t~om Hamilton County. Councilor Rundle moved to approve the Communications Center budget. Councilor Snyder seconded. The Communications Center budget (.$1.357.485) was approved 9-0. Councilor Battreall called for a 1 O-minute recess at 6:32 p.m.. 1999 PARKS AND RECREATION BUDGET: Randy Auler, Director of Parks and Recreation, explained the parks budget in detail. He explained that without the money for the purchase of the central park land and the Monon Trail heads, the proposed parks budget was less than the 1998 budget. Board Member Book arrived. Mr. Auler explained that no money had been budgeted into the land fund, but had been put instead into a non-reverting capital fund. He explained that this fund included $5.9 million to be used for the central park site, the Monon Trail and Phase I construction of the west park site. Carmel Clay Parks Board member Bob Modisett stated the parks board was participating in negotiations for 170 acres of land for the central park. He stated the estimated cost looked to be about $5 million. Board Member Dillon moved to reduce Line Item 419-99, Other Professional Fees fi.om $10,000 to $2,500. Councilor Battreall seconded but withdrew his second because he was chairman of the meeting. Councilor Carter seconded. Line Item 419-99. Other Profe,sional Fees was reduced from $10.000 to $2.500 by a vote of 10-0. Board Member Book asked how the township was going to pay for its $2.36 million part of the non-reverting fund. Councilor Rundle asked how both the township and the city were going to pay for the land purchases out of the non-reverting fund. Councilors and board members discussed different options to pay for the central park land. Board Member Dillon moved to approve the Parks and Recreation budget. Councilor Carter seconded. The Parks and Recreation budget ($752.612.00) was approved 8-1. Councilor Snyder voted no. Board Member Book abstained. Councilor Walker moved to adjourn. Councilor Kirby seconded. The meeting was adjourned at 7:30 p.m. dlerk!Treasurer Diana L. ~7ordray, IAMC Attest: Clerk-Treasurer Diana~ ~r ~_jved' ~'~ amesfr<Br~d 1999 BUDGET COSTS FOR ADDITIONAL FIREFIGHTERS GRADE 11 -STEP 1 CLASSIFICATION OT RATE BASED ON 112.0 HOURS WORKED PER PAY .5 OT RATE OVER 212.0 BUT LESS THAN 224.0 HOURS WORKED 1.5 OT RATE OVER 224.0 WORKED HEALTH INSURANCE FIGURED AT FAMILY RATE SALARY & BENEFITS FOR ONE FIREFIGHTER: Salary - $31,604.00 Scheduled OT - $ 1,802.76 Social Security $ 2,555.62 H-Ins./LADD $ 5,036.70 Pension $ 8,633.00 $49,632.08 SALARY & BENEFITS FOR TWO FIREFIGHTERS: Salary- $63,208.00 Scheduled OT - $ 3,605.52 Social Security $ 5,111.24 H-Ins]LADD $10,073.40 Pension $17.266.00 $99,264.16 SALARY & BENEFITS FOR THREE FIREFIGHTERS: Salary- $94,812.00 Scheduled OT - $ 5,408.28 Social Security $ 7,666.86 H-Ins./LADD $15,110.10 Pension $25~899.00 $148,896.24 SALARY & BENEFITS FOR SIX FIREFIGHTERS: Salary- $189,624.00 Scheduled OT- $ 10,8t6.56 SocialSecurity $ 15,333.72 H-Ins./LADD $ 30,220.20 Pension $ 51,798.00 $297,792.48 07/16/98