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Home My WebLink AboutBPW-06-17-98Cityof Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JUNE 17, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. June 3, 1998, regular meeting Bid Opening a. Pennsylvania Street Improvement; Kate Boyle, Engineexing b. Rescue Squads; Chief Douglas Callahan, Fire Department Bond Releases a. Resolution BPW-06~17-98-01; Carmel Corporate Center; Carmel Drive Sidewalks Contracts a. Utility Agreement; PSI Energy, Inc.; City of Carmel b. Agreement for Professional Services; Insects Limited, Inc.; City of Carmel c. Agreement for Professional Services; Parsons, Brinckerhoff, Quade and Douglas, Inc.; Carmel Clay Plan Commission d. Agreement for Purchase of Goods and Services; Oak Hill Mansion, Inc. dba Oak Hill Mansion/Steckley's Catering; Barbara Lamb, Human Resources e. Municipal Corporation Rider to Postal Meter Rental Agreement; Pitney Bowes, Inc.; Chief Michael Fogarty, Police Deparlment f. Consent to Assign Management Contract to Colliers Turley Martin Company from F.C. Tucker Company, Inc.; City of Carmel g. Agreement for Professional Services; Von Liche Kennels, LLC; Chief Michael Fogarty, Police Department Claims a. $55,999.48 5/20/98 b. $18,623.79 5/27/98 c. $15,800.85 6/3/98 d. $18,524.57 6/10/98 Request to Use City Property/Close Street a. Request to Use Caucus Room for Board Meeting; Amy Durham, Miss Indiana Scholarship Program; Wednesday, June 17, 1998, from 5:30 to 9 p.m. b. Request to Use Gazebo for Baseball Team Party; Deborah Hughes; Monday, June 29, 1998, 6:30 to 9 p.m. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Other a. Sewer and Water Availability; Lost Oaks at Haverstick, Section 2; Tom Kutz, Centex Homes b. Additional Sewer and Water Availability; Carmel Lutheran Church; Jay Hostetter, Shiel Sexton Company c. Plat Approval; Carmel Drive Executive Park Block 6, Carmel Science & Technology Park; Adam DeHart, Keeler-Webb Associates d. Plat Approval; The Trails at Avian Glen, Section 10; Li-Ching Wu, Davis Development e. Plat Approval; Lost Oaks at Haverstick, Section 1; Tom Kutz, Centex Homes f. Commercial Curb Cut; Carmel Drive Executive Park; One Cut on Carmel Drive, One Cut on 122nd Street; Adam DeHart, Keeler-Webb Associates g. Commercial Curb Cut; Block Buster Video, Merchants Square Ring Road; Craig Hessee, The Linder Company h. Request to Block Outer Lane of Eastbound 96th Street East of Keystone to Repair Street Cut; A.J. Kivett, Indianapolis Water Company Adjoummont CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JUNE 17, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke. Deputy Clerk Rebecca Martin also attended. Mayor Brainard called the meeting to order at 10:02 a.m. Mayor Brainard moved to withdraw the bid opening for the Pennsylvania Street Improvement project from the agenda because the bid specifications were being revised. He stated that the bids would be re-advertised and opened on July 6, 1998. Councilor Walker seconded. The bid opening for Pennsylvania Street Improvements was withdrawn from the agenda 3-0. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes as listed on the agenda. Board Member Burke seconded. The minutes were approved 3-0. BID OPENING: Mayor Brainard opened and read the following bids received for the Rescue Squads: Kovatch Mobile Equipment Corp. $629,143.00 (includes trade-ins) Marion Body Works, Inc. $698,088.34 less $100,000.00 for trade-ins=S598,088.34 Saulsbury Fire Rescue, Inc. $743,816.00 less $103,500.00 for trade-ins=S640,316.00 The mayor stated he was concerned because Kovatch's bid had the company Hoosier Fire Equipment listed in its bid letter and that it was not clear which company was doing the actual bidding. He questioned the legality of the bid and stated they needed to be examined. Mayor Brainard gave the bids to Fire Chief Douglas Callahan for review. BOND RELEASES: Resolution BPW-06-17-98-01: Carmel Co,orate Center: Carmel Drive Sidewalks: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The bond release was approved 3-0. CONTRACTS: Utility Agreement with PSI Energy, Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with Insects Limited. Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Professional Services with Parsons. Brinckerhoff. 0uade and Douglas. Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Purchase of Goods and Services with Oak Hill Mansions. Inc. dba Oak Hill Mansion/Steckley's Catering.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Municipal Corn_ oration Rider to Postal Meter Rental A~eement with Pitney Bowes, Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Consent to Assi_m~ Management Contract to Colliers Turley Martin Company from FO Tucker Company. Inc.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. A~eement for Professional Services with Von Liche Kennels. LLC: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The agreement was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room for Board Meeting: Amy Durham, Miss Indiana Scholarship Pr0_m'am: Wednesday. June 17. 1998. 5;30 t0 9 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use Gazebo for Baseball Team Party.: Deborah Hughes: Monday. June 29. 1998.6:30 to 9 p.m.: The mayor moved to approve the request. Board Member Burke seconded. The request was approved 3-0. OTHER: Sewer and Water Availability: Lost Oaks at Haverstick. Section 2 and Additional Sewer and Water Availability: Carmel Lutheran Church: Mayor Brainard moved to approve the requests. Board Member Burke seconded. The requests were approved 3-0. Plat Approval for Cannel Drive Executive Park Block 6. Carmel Science & Technology Park: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Plat Approval for the Trails at Avian Glen. Section 10: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Plat Approval for Lost Oaks at Haverstick. Section 1: Mayor Bralnard moved to approve the request. Board Member Walker seconded. Mayor Bra[nard discussed Centex Homes's plans for improving River Road with the city engineer. The mayor amended his motion stating that Centex be required to coordinate its road improvement plans for Lost Oaks, Section 2 with the City's plans to continue the boulevard theme along River Road from the Prairie View Subdivision. Board Member Walker seconded. The motion was approved 3-0. Commercial Curb Cuts for Carmel Drive Executive Park: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Commemial Curb Cut for Block Buster Video on Merchants Square Ring Road: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Block Outer Lane of Eastbound 96th Street East of Keystone to Rep. air Street Cut: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. They mayor moved to add the remaining items to the agenda. Board Member Walker seconded. The items were added on 3-0. ADD-ON ITEMS: Request for Consent to Encroach: Langston Development Company, Inc.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Consent to Encroach: Oak View Associates. LLC: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Board members discussed how many add-on items were before the board and which ones they had just approved. The board re-voted on the Request for Consent to Encroach: Oak View Associates. LLC. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Mayor Brainard moved to adjourn the meeting. Board Member Walker seconded. The meeting was adjourned 3-0 at 10:32 a.m. Attel~ f ~' Clerk-Treasurer Diana L.~C~dray, IAMC Clerk-Treasurer Diana L. Co~y, IAMC es Brainard