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Home My WebLink AboutBPW-05-06-98~ WEDNESDAY, MAY 6, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. April 15, 1998, regular meeting Bid Opening a. 1998 Paving Program; David Klingensmith, Street Department b. 1998 Concrete Program; David Klingensmith, Street Department c. Rescue Squads; Chief Douglas Callahan, Fire Department Bond Releases a. Resolution BPW-05-06-98-01; Parkside Village, Sections 1 and 2; Interior/ Exterior Sidewalks, Signs b. Resolution BPW-05-06-98-02; Sycamore Farms, Section 1; Exterior Sidewalks, Signs c. Resolution BPW-05-06-98-03; Sycamore Farms, Section 2; Signs, Monuments and Markers d. Resolution BPW-05-06-98-04; Ashmore Trace; Interior Sidewalks Contracts a. Agreement for Professional Services; H.J. Umbaugh & Associates; Redevelopment Commission, City of Carmel b. Landscape Easement Agreement; The Gradles II and the City of Carmel Claims a. $48,573.34 4/22/98 b. $37,240.51 4/10/98 c. $23,740.56 4/6/98 d. $39,667.95 4/29/98 e. $21,390.70 5/98 Request to Use City Property/Close Street a. Request to Close Camborne Drive for Block Party; Shelly Wild, Brookshire North Homeowners Association; Sunday, June 28, 1998, 2-6 p.m. b. Request to Close Apache Moon Street for Block Party; Kathy A. Christie, Delaware Trace; Friday, May 17, 1998, 3:30 to 8:30 p.m. c. Request to Use Caucus Room for Annual Meeting; Carmel Community Players; May 12, 1998, 7 to 9:30 p.m. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Other g. h. i. j. Request to Move a House; Dave Brandt, Thompson House Moving, Inc. Water and Sewer Availability; Plum Creek Ridge, Section 3; J. Cort Crosby, Schneider Engineering Water and Sewer Availability; Foster Estates, Section 8; Richard Henderson, Schneider Engineering Sewer Availability; D.O.Z. Office Complex; Steven Dauby, Dauby O'Cormer & Zaleski Water Availability; 3422 E. 136th St.; C. Walter Brooker, 3422 E. 136th St. Request for Exemption from Availability Fees; Prairie View Subdivision; Kenneth Alexander, Brenwick Development Co. Title Page Signatures; City Center Drive, Phase I; Kate Boyle, City Engineer Warranty Deed; Spring Creek Property Owners Association, Inc. to City of Carmel Resolution BPW-05-06-98-05; A Resolution Authorizing Settlement of Monon Corridor Condemnation Cases Change Order #1; Hazel Dell Parkway Landscaping Project; Kate Boyle, Engineering Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MAY 6, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard (Mayor Brainard arrived during bid openings); Board Members Billy Walker and Mary Ann Burke. Deputy Clerk Rebecca Wolf also attended. Board Member Walker called the meeting to order at 10:07 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes as listed on the agenda. Board Member Burke seconded. The minutes were approved 2-0. BID OPENINGS: 1998 Paving Program: Board Member Walker opened and read the following four bids received for the paving program: Milestone Contractors, L.P. $693,484 Calumet Asphalt Paving Co., Inc. $769,120 Grady Brothers, Inc. $656,565 Rieth-Riley Construction Co., Inc. $819,000 Board Member Walker gave the bids to Street Commissioner David Klingensmith for review. 1998 Concrete Program: Board Member Walker opened and read the following two bids received for the concrete program: CC&T Construction Co., Inc. for $275,000 and D.R. Childs Corporation for $265,595. Mayor Brainard gave the bids to Mr. Klingensmith for review. Rescue Squads: Mayor Brainard opened and read the following three bids received for the rescue squads: Indiana Fire Equipment Hoosier Fire Equipment, Inc. Saulsberry Fire Equipment $709,209.92 $754,899.00 $588,781.00 Mayor Brainard explained that the amounts included trade-ins and several optional items that made the base bid amount difficult to discern. He gave the bids to Fire Chief Douglas Callahan for review. BOND RELEASES: Resolutions BPW-05-06-98-01 through BPW-05-06-98-04: Mayor Brainard moved to approve the bond releases as listed on the agenda. Board Member Walker seconded. The bond releases were approved 3-0. CONTRACTS: A~eement for Professional Services with H.J. Umbaugh & Associates: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Landscape Easement A_m'eement with The Gradles II.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Close Cambome Drive for Block Party_ on Sunday, June 28. 1998.2-6 p.m. and Request to Close Apache Moon Street for Block Party on May 17, 1998, 3:30 to 8:30 p.m.: Mayor Brainard moved to approve the requests. Board Member Burke seconded. The requests were approved 3-0. Request to Use Caucus Room for Annual Meeting on May 12. 1998.7-9:30 p.m.: Carmel Community Players: Mayor Brainard moved approval subject to the plan commission being able to hold its meeting in the Carmel City Court Room. Board Member Burke seconded. The request was approved 3-0. OTHER: Request to Move a House: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Water and Sewer Availabili _ty for Plum Creek Ridge. Section 3: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Water and Sewer Availability for Foster Estates. Section 8, Sewer Availability for D.O.Z. Office Complex and Water Availabili _ty for 3422 E. 136th Street: Mayor Brainard moved to approve the requests. Board Member Walker seconded. The requests were approved 3-0. Request for Exemption from Availabili _ty Fees for Part of Prairie View Subdivision: Mayor Brainard explained the history of Brenwick Development's request for exemption. He stated that the city attorney, Doug Haney, had reviewed the Carmel City Code and that Mr. Haney had verbally advised the board that it did not have authority to make a decision regarding this issue. David Worschauer of Brenwick stated he had read a memo written by Mr. Haney in which Mr. Haney stated that the board did have discretion over the decision, and that this request was a policy decision. Mayor Brainard reviewed the memo and stated that Mr. Worschauer had interpreted it con'ectly. The mayor stated he would support Brenwick's request for exemption because the land the company wanted to be exempted from already had been conveyed to the Cannel Clay Park Board. Mayor Bralnard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Title Page Signatures for Clay Center Drive: Mayor Brainard stated that no vote was needed on this item, and that the board would sign the title page after the meeting. Warranty Deed with Spring Creek Property_ Owners Association. Inc.: Mayor Brainard moved to approve the agreement. Board Member walker seconded. The agreement was approved 3-0. Resolution BPW-05-06-98-05. Authorization for Settlement of Monon Corridor Condemnation Cases: Board Member Walker moved to approve the resolution. Board Member Burke seconded. The resolution was approved 3-0. Change Order #1 for Hazel Dell Parkway Landscaping Pro.iect (.$64.287.69): Mayor Bra'mard explained that this item also included giving the city engineer authority to approve change orders for up to 5 percent of the project cost. City Engineer Kate Boyle clarified that tiffs change order was for the landscaping project only, not the road project. The change order and request for change order authority were approved 3-0. ADD-ON ITEMS: Request to Use Gazebo for Ftmdraising Concert: Timothy S. Williams of The Tone Pigs; Sunday. June 7. 1998. noon to 7 p.m.: Mayor Brainard moved to approve the request waiving the $75 fee the group would have been required to pay if it used the interior of City Hall. Board Member Walker seconded. The request was approved 3-0. Request for Leave of Absence: Fire Chief Callahan stated that Firefighter Steve Witsken wished to withdraw his request, but wished to address the board. Mr. Witsken stated he no longer needed the leave of absence to care for his dying brother, but that he wanted the board to understand the challenging process of trying to obtain a leave of absence to care for a non-immediate family member. He stated that the fire department roles and regulations did not give the fire chief authority to approve time off for such an instance and that the City-wide bereavement leave policy should be changed to cover such circumstances. The mayor explained why the policy was written, but stated the board would consider Mr. Witsken's suggestions. Mr. Witsken stated that Chief Callahan had been very helpful throughout the process. Mayor Brainard moved to adjourn the meeting. Board Member Walker seconded. The meeting was adjourned at 10:36 a.m. Respect.fully submitted, Attest: