HomeMy WebLinkAboutCIM Audio Visual, Inc./CFD/$22,134/MS Teams End Point Conference System - ASACzTfshfzHsfdivlijobu:;38bn-Kbo31-3133
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
2/2/2022
2/2/2022
2/2/2022
2/2/2022
Bill To Informa on:Ship To Informa on:(same if blank)
Organiza on: City of Carmel
Address: One Civic Square 31 1st avenue North West
City: Carmel State: IN Zip: 46032
County: Hamilton
Organiza on: City of Carmel
Address: One Civic Square 31 1st avenue North West
City: Carmel State: IN Zip: 46032
County: Hamilton
Customer Contact Informa on:Quote Informa on:
Contact: Todd Luckoski
Phone:
Mobile:
Fax:
Email: Tluckoski@carmel.in.gov
Created: January 5, 2022
Modified: January 10, 2022
Quote #: 181163
Quote Name: Crestron Flex Soundbar System
Quoted By: Rick Streb
REMIT Orders to one of the following:
E-MAIL: CIMOrders@ccsavpro.com
Fax: 812-376-3557
Mail: 1256 Washington Street, Columbus IN 47201
Addi onal Notes:
For accurate pricing and mely order processing please include Quote number on Purchase Order.
Qty Manufacturer Model #Descrip on Unit Cost Total Cost
7 Crestron UC-B30-T Crestron Flex Small Room Conference System
with Video Soundbar and ASUS Mini PC for
Microso Teams Rooms
3,162.00 $22,134.00
1 Ground Shipping Included $0.00 $0.00
Totals $22,134.00
Exhibit ADocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
FOB: Origin
Delivery: Stock – 60 days - CCS (CCS Presenta on Systems) is not responsible for delays in product delivery.
Payment Terms: Orders will be invoiced according to established credit terms. Customers without established credit terms must complete a
Customer Setup and Credit Applica on form prior to acceptance of the order.
Payment with Credit Card: A 2% convenience fee will be charged for payment(s) using a credit card(s).
Shipping: Shipping costs will be added to final invoice unless noted above.
By signing below, I acknowledge the following:
I have read the General Terms and Condi ons sec on of this document and agree to be bound by them,
I understand that any applicable taxes are not included in the quote and will be added later and remi ed unless a Tax Exempt
Cer ficate accompanies the purchase order,
I understand that labor warranty will not exceed 90 days without an addi onal Managed Services Agreement.
Acceptance Method of Payment
Please sign below to indicate acceptance of terms and
condi ons.
Signature:
Print Name & Title:
Date:
Purchase Order #
Check #
Circle One: Visa/MC/AE Exp.
Card #
By signing, the above confirms the authority to legally bind the Company/Organiza on named on this applica on or agreement appended to
these Terms and Condi ons of CCS Presenta on Systems.)
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
GENERAL TERMS AND CONDITIONS
1.PREVAILING TERMS AND CONDITIONS: These Terms and Condi ons, together with any appendix or other document into which these
Terms and Condi ons are incorporated (the "Agreement"), form the en re agreement between CCS Presenta on Systems (CCS) and
Customer as to the subject ma er addressed herein (this "Agreement") and will become effec ve upon the execu on of Customer.
Requests for quota on, no fica on of acceptance or other purchasing documents provided by Customer concerning Products which
are inconsistent with, different from or in addi on to this Agreement are hereby rejected. In the event of a discrepancy in unit and
extended pricing, the unit price will prevail.
2.PAYMENT TERMS: Subject to credit approval, the Customer shall pay within 30 days of invoice date for non-installa on orders. Installed
system orders require a minimum 50% down payment with order. Systems where installa on and comple on of the project will extend
over a period greater than 30 days from date of order will be subject to progressive billing as well. In such cases, CCS will invoice for
equipment received and assigned to the project (order). Progressive invoices will be due and payable according to normal credit terms.
If at any me, Customer fails to pay invoices when due, or if for any reason CCS feels insecure in extending credit, CCS may decline
to provide further goods on credit. Any account payments shall not ex nguish any unpaid por on of the subject invoices, despite
any nota on on or accompanying payment such as "in full payment" or "in full sa sfac on," or words of similar effect. CUSTOMER
UNDERSTANDS THAT THIS PROVISION CONSTITUTES A WAIVER OF RIGHTS UNDER APPLICABLE LAW.
3.FAILURE TO PAY: If the Customer fails to pay CCS for products when due, then in addi on to any other remedies available to CCS
under this Agreement or allowed by law for that default, Customer will pay CCS an addi onal monthly financing charge equal to
the lesser of: (a) one and one-half percent (1.5%); or (b) the maximum monthly interest rate allowed by law; of any amounts past
due, chargeable during each month that payment remains outstanding and CCS's reasonable expenses of collec on, including, but
not limited to, a orneys' and experts' fees and court costs. Failure by Customer to pay any part of the account when due, or in the
event that proceedings in bankruptcy, receivership, or insolvency are ins tutes by or against Customer or its property, CCS may, at
its op on, cause the en re unpaid balance to become immediately due and payable and CCS shall have the right to enter at any me
without no ce upon the premises where any of the materials procured by Customer from CCS are located and take possession, reclaim,
and exercise any and all rights available at law or equity to CCS with respect to the materials or collec on of debt. Customer hereby
expressly waives any right to ac on that may accrue by reason of the entry for taking possession of or the selling of with respect
thereto including service charges and reasonable a orneys' fees and court costs. Customer agrees to reimburse CCS for all costs and
expenses, including a orneys' fees and court costs, which CCS may incur in connec on with any federal or state insolvency proceeding
commenced by or against Customer, including those seeking dismissal or conversion of the bankruptcy proceeding, or opposing
confirma on of Customer's plan there under.
4.ADDITIONAL SECURITY FOR PAYMENT: Customer hereby agrees to execute such addi onal documents as CCS may require from me
to me including a personal and/or business guarantee and UCC Financing Statements. As collateral securing Customer's obliga ons,
Customer grants to supplier a con nuing security interest in all of Customer's accounts and all goods provided by CCS to Customer
whether or not paid for by Customer).
5.APPROVAL OF ORDERS: All Customer purchase orders for Products under this Agreement are subject to acceptance by CCS including, if
appropriate, approval by CCS Credit Department. Upon no ce by CCS, Customer will furnish CCS such financial informa on as CCS may
reasonably request for this approval. CCS may, in its sole discre on, cancel this Agreement at any me if Customer fails to meet credit
requirements established by CCS.
6.DELIVERY: Delivery mes shown on the quote are typical for the quoted equipment but may vary due to equipment availability and
installa on department workload. Relevant informa on regarding delivery and installa on scheduling, if applicable, will be provided to
you as soon as we receive it. CCS will not be responsible for delivery delays due to product availability or express shipping charges to
expedite delivery.
7.TRANSPORTATION COSTS: Unless otherwise provided in this Agreement, the prices for Products indicated in this Agreement exclude all
transporta on costs, including, but not limited to, freight, insurance and special handling and packaging. CCS will prepay these costs
and invoice them to Customer.
8.TITLE AND RISK OF LOSS: Title and risk of loss of or damages to any Products will pass to Customer upon CCS's delivery of them to the
carrier. All claims for damage to or loss of Products must be made by Customer directly to the carrier or the insurance Customer.
9.TAXES: The prices for Products indicated in this Agreement are subject to taxes, including, but not limited to, sales, excise or use taxes.
Customer shall pay all sales, use, ad valorem, excise and/or any other taxes imposed on either party by virtue of this Agreement. CCS
will invoice Customer for any of these taxes CCS is legally obligated to collect from Customer.
10.INSTALLATION: If applicable, installa on will be performed during our normal working hours, 7:00 a.m. – 6:00 p.m., Monday through
Friday (excluding holidays) unless otherwise noted on the quote. If installa ons are scheduled outside of normal business hours due
to client’s request, those hours will be billed at over me rates. Installa on schedules must be coordinated through our Installa on
Department. When delivery of all required equipment is confirmed, our Installa on Department will contact you to work out a firm
installa on schedule. If an installa on must be re-scheduled at your request, it will be moved to the next suitable opening in the
Installa on Department schedule. If upon arrival on the scheduled installa on date CCS is prohibited from working in the rooms the
Customer will be responsible for all costs associated with rescheduling.
11.CHANGES/RETURNS: Due to the custom nature of Audio and Video equipment, customer-requested changes or changes to design
once equipment is on-hand or in transit, may result in re-stocking charges to the Customer. Re-stocking charges will be assessed at the
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
rate of 20% of the original purchase price. Any changes to the agreed-upon scope of work defined in the quote must be authorized in
wri ng and will result in addi onal charges. These charges will be accomplished via a change order that must be completed and signed
by both par es before any equipment or labor is provided as a result of the change in scope of work.
12.WARRANTY: CCS makes no warranty regarding the equipment used in the system, and does not assume any manufacturer ’s warran es
for such equipment. For installed systems CCS warranty covers removal, repair and replacement of equipment on a “return to factory”
basis for a period of ninety (90) days for equipment covered under the manufacturer ’s warranty. A er ninety (90) days CCS will
charge the customer for labor to remove and replace any equipment covered under the manufacturer ’s warranty. Please note: CCS
will assist the customer in obtaining cure under manufacturers’ warran es for system equipment for a period of one (1) year from the
date of Substan al Comple on at no cost to the Owner. This will include providing invoices, warranty informa on and contac ng the
manufacture on behalf of the customer to ini ate warranty repairs or replacement. CCS recommends the purchase of the op onal
CCS Extended Labor Warranty and 1 Year Managed Service Agreement. This agreement provides one (1) preven ve maintenance
call and extends the labor warranty for removal, repair and replacement of the equipment to one (1) year. Without acceptance of the
CCS Extended Labor Warranty and 1 Year Managed Service Agreement any labor for removal and replacement of equipment covered
under manufacturer warranty, non-warranty service calls, manufacturers repair fees, shipping charges and bench me will be billed
at the prevailing labor and travel rates. CCS warrants the system or systems it designs, sells, and installs to be free of defects in our
workmanship and installa on materials (cables, connectors and hardware) for a period of one (1) year from the date of Substan al
Comple on. If during that me, the system fails to perform as specified due to defec ve workmanship or installa on materials, CCS
will correct the problem at no addi onal charge. CCS is not responsible for the condi on or func onality of the customer ’s exis ng
equipment.
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
Defini ons: Substan al Comple on is the stage in the progress of the work when the work or designated por on thereof is sufficiently
complete in accordance with the contract documents so that the owner can occupy or u lize the Work for its intended use. This is the
date that the customer begins u lizing the equipment. Workmanship is our physical installa on of the equipment and components
so that they form a complete system. Installa on Materials are the cables, connectors, hardware and accessories u lized to assemble
the equipment into a func oning system. Equipment is the physical components such as audio, video and control system electronic
components, microphones, cameras, projec on screens, lecterns, racks and furniture that are provided with a separate manufacturer
provided warranty. Limita ons: This warranty does not apply to any appearance items of the product or to any product the exterior
of which has been damaged or defaced. This warranty does not cover failure due to system or product misuse, abnormal service or
handling, removal of Customer’s media or replacement, improper opera on, system altera ons or modifica ons from CCS's design
or construc on, or failure to maintain or use equipment in accordance with manufacturer recommenda ons. This warranty does not
cover damage caused by fire, smoke, water, lightning, electrical surges or other damage caused by weather, natural disaster, or any
outside forces. This warranty does not cover service calls that are the result of the mis-adjustment of the system or the connec on
of Owner ’s equipment to the system. This warranty does not include maintenance ac vi es such as re-convergence of projec ons
systems, re-programming of control systems or the replacement of projec on lamps or other expendable items. CCS is not responsible
for “image burn” as a result of prolonged periods of sta c images being displayed on certain devices. The du es of CCS are limited to
those expressly stated in this Agreement. CCS MAKES NO OTHER WARRANTY, EXPRESS OR IMPLIED, WHETHER OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, OR OTHERWISE, ON THE SYSTEM OR ANY PARTS OR SERVICE RENDERED HEREUNDER. CCS SHALL
IN NO EVENT BE LIABLE FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL, OR OTHER DAMAGES, HOWEVER CAUSED, INCLUDING LOSS OF
BUSINESS OPPORTUNITIES OR LOST PROFITS, DIRECTLY OR INDIRECTLY ARISING FROM THE CUSTOMER’S DIFFICULTY WITH OR INABILITY
TO USE THE SYSTEM, EITHER SEPARATELY OR IN COMBINATION WITH ANY OTHER EQUIPMENT.
13.WAIVER: Either party’s waiver of the other ’s default in its obliga ons under any terms or condi ons of this Agreement will not in any
way limit or affect that party’s right to enforce and compel strict compliance with that term or condi on at any other me or with any
other term or condi on.
14.BONDING: If required CCS can provide performance bonding for work covered under this Agreement. Cost for such bonding will be
added to the first progress invoice.
15.ENTIRE AGREEMENT: This Agreement and appendices to this Agreement supersedes, terminates and otherwise voids any and all
prior wri en and/or oral agreements between the par es with respect to Products. There are no warran es, representa ons or
understandings of any kind or descrip on whatsoever made by either party to the other, except such as are expressly set forth
herein. Any addi onal terms or notes appearing on a ached schedules, quote summaries and/or change orders are by this reference
incorporated in this Agreement.
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
City ®f
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO.003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 106190
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/11/2022 372795
MS Teams End Point - All Stations and CTC
CCS PRESENTATION SYSTEMS Fire Department
VENDOR 1256 WASHINGTON ST SHIP 10701 N. College, Ste. A
TO
Carmel, IN 46280-
COLUMBUS, IN 47201 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
62662
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1120
Account: 44-631.00
7 Each UC-1330-T
Send Invoice To:
Fire Department
2 Civic Square
Carmel, IN 46032-
Fund: 102 Ambulance Capital Fund
Creston Flex Small Room Conference System
PLEASE INVOICE IN DUPLICATE
3,162.00 $22,134.00
Sub Total $22,134.00
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $22,134.00
SHIPPING INSTRUCTIONS
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Denise Snyder James Crider
TITLE Accreditation/Budget Administrator Director of Administration
CONTROL NO. 106190 CONTROLLER
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584