HomeMy WebLinkAboutBPW_Minutes_01.19.2022 Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, January 19th, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
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MEETING CALLED TO ORDER 6 7
Mayor Brainard called the meeting to order at 10:08 AM 8
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MEMBERS PRESENT 10
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Mayor James Brainard, Board Member Lori Watson, and Board Member Mary Ann Burke were present, joining 12
via Microsoft Teams. Deputy Clerk Holly Harmeyer was also present. 13
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MINUTES 15
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Minutes from the January 5th, 2022 Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 3-0. 18
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PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS 20
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Resolution BPW 01-19-22-31; Gramercy West Section 2; ROW Paving / Path Paving / Curbs; Board Member 22
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 23
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CONTRACTS 25
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Request for Purchase of Goods and Services; A&S General Construction, LLC; ($32,130.00); Data Center 27
Project – Interior Work; Board Member Burke moved to approve. Board Member Watson seconded. Request 28
approved 3-0. 29
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Request for Purchase of Goods and Services; Allsource Construction Specialists, LLC; ($1,523.00); Data Center 31
Project – Restroom Accessories and Fire Extinguishers; Board Member Burke moved to approve. Board Member 32
Watson seconded. Request approved 3-0. 33
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Request for Purchase of Goods and Services; Beam, Longest, & Neff, Inc.; ($62,400.00); Design and Engineering 35
Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 36
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Request for Purchase of Goods and Services; Bright 1000 Holdings, LLC d/b/a TriVolts Electrical Contracting, 38
LLC; ($21,375.00); Data Center Project – Fan Coils Units; Board Member Burke moved to approve. Board 39
Member Watson seconded. Request approved 3-0. 40
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Request for Purchase of Goods and Services; Harding Group; ($2,891.14); 20-ENG-08 Monon Green Boulevard; 42
CO#1, Final; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 43
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Request for Purchase of Goods and Services; Great GrowIN’s, LLC; ($7,750.00); Data Center Project – 45
Landscaping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 46
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DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
Request for Purchase of Goods and Services; Indiana Reclamation & Excavating, Inc.; ($50,000.00); Repair and 48
Restoration; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 49
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Request for Purchase of Goods and Services; Kimley-Horn and Associates, Inc.; ($39,500.00); 20-ENG-01 Smoky 51
Row Road RAB and Corridor Enhancement; Board Member Burke moved to approve. Board Member Watson 52
seconded. Request approved 3-0. 53
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Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc.; ($11,248.00); 55
Yearly HVAC PM; Additional Services Amendment; Board Member Burke moved to approve. Board Member 56
Watson seconded. Request approved 3-0. 57
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Resolution BPW 01-19-22-01; A Resolution of the City of Carmel Board of Public Works and Safety 59
Acknowledging Agreement Between City and Vendor; GovernmentJobs.com, Inc. d/b/a NEOGov; ($34,367.00); 60
External Human Resources Management Suite; Board Member Burke moved to approve. Board Member Watson 61
seconded. Request approved 3-0. 62
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Resolution BPW 01-19-22-02; A Resolution of the City of Carmel Board of Public Works and Safety 64
Acknowledging Agreement Between City and Vendor; Elegant Ice Creations, Inc.; ($1,200.00); Ice Carving 65
Services for Festival of Ice; Board Member Burke moved to approve. Board Member Watson seconded. Request 66
approved 3-0. 67
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Resolution BPW 01-19-22-29; A Resolution of the City of Carmel Board of Public Works and Safety 69
Acknowledging Agreement Between City and Vendor; Robert William Miller III; ($500.00); Ice Carving Services 70
for Festival of Ice Event; Board Member Burke moved to approve. Board Member Watson seconded. Request 71
approved 3-0. 72
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Resolution BPW 01-19-22-30; A Resolution of the City of Carmel Board of Public Works and Safety 74
Acknowledging Agreement Between City and Vendor; Jason Michael Bartlett; ($1,200.00); Ice Carving Services 75
for Festival of Ice Event; Board Member Burke moved to approve. Board Member Watson seconded. Request 76
approved 3-0. 77
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Request for Purchase of Goods and Services; Rollfast, Inc.; ($37,700.00); Cycling Event Services; Additional 79
Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request 80
approved 3-0. 81
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Request for Purchase of Goods and Services; Shamrock Mechanical, Inc.; ($24,208.00); Data Center Project - 83
Plumbing; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 84
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REQUEST TO USE CITY STREETS/PROPERTY 86
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Request to Use Civic Square Gazebo; Our Lady of Mount Carmel School Band Concert; May 15th, 2022, with a 88
Rain Date of May 22nd, 2022; 02:00PM – 04:00PM; Board Member Burke moved to approve. Board Member 89
Watson seconded. Request approved 3-0. 90
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Request to Use / Close City Streets in Village of West Clay; Vision Event Management, 5K running event; 92
317RUN; September 1st, 2022; 12:00 PM – 9:30 PM; Board Member Burke moved to approve. Board Member 93
Watson seconded. Request approved 3-0. 94
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Request to Use City Hall Caucus Room; Carmel Green Initiative, Award Ceremony for Earth Hour Contest; May 96
3rd, 2022; 4:30 PM – 6:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. 97
Request approved 3-0. 98
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
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OTHER 100
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Request for Approval of Conflict of Interest; Scott Osborne. Board Member Burke moved to approve. Board 102
Member Watson seconded. Request approved 3-0. 103
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Request for Approval of Conflict of Interest; Adam Harrington. Board Member Burke moved to approve. Board 105
Member Watson seconded. Request approved 3-0. 106
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Resolution BPW 02-03-22-03; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 108
Grant; ($213,600.00); Actors Theatre of Indiana; Board Member Burke moved to approve. Board Member 109
Watson seconded. Request approved 3-0. 110
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Resolution BPW 02-03-22-04; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 112
Grant; ($4,450.00); The Bigger Picture Film Group; Board Member Burke moved to approve. Board Member 113
Watson seconded. Request approved 3-0. 114
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Resolution BPW 02-03-22-05; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 116
Grant; ($186,900.00); Booth Tarkington Civic Theatre; Board Member Burke moved to approve. Board 117
Member Watson seconded. Request approved 3-0. 118
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Resolution BPW 02-03-22-06; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 120
Grant; ($80,100.00); The Cat, Ltd; Board Member Burke moved to approve. Board Member Watson seconded. 121
Request approved 3-0. 122
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Resolution BPW 02-03-22-07; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 124
Grant; ($2,670.00); Carmel Arts Council; Board Member Burke moved to approve. Board Member Watson 125
seconded. Request approved 3-0. 126
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Resolution BPW 02-03-22-08; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 128
Grant; ($3,775.00); Carmel–Clay Historical Society; Board Member Burke moved to approve. Board Member 129
Watson seconded. Request approved 3-0. 130
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Resolution BPW 02-03-22-09; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 132
Grant; ($13,350.00); Carmel Community Players, Inc; Board Member Burke moved to approve. Board Member 133
Watson seconded. Request approved 3-0. 134
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Resolution BPW 02-03-22-10; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 136
Grant; ($10,680.00); Carmel Fountain Square Committee; Board Member Burke moved to approve. Board 137
Member Watson seconded. Request approved 3-0. 138
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Resolution BPW 02-03-22-11; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 140
Grant; ($23,140.00); Carmel Klavier, Inc; Board Member Burke moved to approve. Board Member Watson 141
seconded. Request approved 3-0. 142
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Resolution BPW 02-03-22-12; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 144
Grant; ($4,450.00); Carmel Repertory Theatre Inc.; Board Member Burke moved to approve. Board Member 145
Watson seconded. Request approved 3-0. 146
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Resolution BPW 02-03-22-13; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 148
Grant; ($244,750.00); Carmel Symphony Orchestra; Board Member Burke moved to approve. Board Member 149
Watson seconded. Request approved 3-0. 150
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
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Resolution BPW 02-03-22-14; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 152
Grant; ($13,350.00); Central Indiana Dance Ensemble; Board Member Burke moved to approve. Board 153
Member Watson seconded. Request approved 3-0. 154
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Resolution BPW 02-03-22-15; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 156
Grant; ($2,225.00); Christian Youth Theater of Indianapolis (CYT); Board Member Burke moved to approve. 157
Board Member Watson seconded. Request approved 3-0. 158
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Resolution BPW 02-03-22-16; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 160
Grant; ($71,200.00); Gregory Hancock Dance Theatre; Board Member Burke moved to approve. Board 161
Member Watson seconded. Request approved 3-0. 162
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Resolution BPW 02-03-22-17; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 164
Grant; ($35,600.00); Indiana Artisan, Inc.; Board Member Burke moved to approve. Board Member Watson 165
seconded. Request approved 3-0. 166
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Resolution BPW 02-03-22-18; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 168
Grant; ($3,115.00); Indiana Association of Chinese Americans; Board Member Burke moved to approve. Board 169
Member Watson seconded. Request approved 3-0. 170
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Resolution BPW 02-03-22-19; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 172
Grant; ($22,250.00); Indiana Ballet Conservatory; Board Member Burke moved to approve. Board Member 173
Watson seconded. Request approved 3-0. 174
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Resolution BPW 02-03-22-20; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 176
Grant; ($35,600.00); The Indiana Wind Symphony; Board Member Burke moved to approve. Board Member 177
Watson seconded. Request approved 3-0. 178
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Resolution BPW 02-03-22-21; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 180
Grant; ($5,785.00); Indianapolis Children’s Choir; Board Member Burke moved to approve. Board Member 181
Watson seconded. Request approved 3-0. 182
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Resolution BPW 02-03-22-22; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 184
Grant; ($7,120.00); Indianapolis Opera; Board Member Burke moved to approve. Board Member Watson 185
seconded. Request approved 3-0. 186
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Resolution BPW 02-03-22-23; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 188
Grant; ($15,130.00); Indianapolis Symphonic Choir, Inc; Board Member Burke moved to approve. Board 189
Member Watson seconded. Request approved 3-0. 190
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Resolution BPW 02-03-22-24; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 192
Grant; ($8,900.00); International Talent Academy; Board Member Burke moved to approve. Board Member 193
Watson seconded. Request approved 3-0. 194
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Resolution BPW 02-03-22-25; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 196
Grant; ($8,900.00); Janus Development Services; Board Member Burke moved to approve. Board Member 197
Watson seconded. Request approved 3-0. 198
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Resolution BPW 02-03-22-26; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 200
Grant; ($1,780.00); M3 Theatre Camp; Board Member Burke moved to approve. Board Member Watson 201
seconded. Request approved 3-0. 202
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584
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Resolution BPW 02-03-22-27; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 204
Grant; ($4,450.00); Museum of Miniature Houses and Other Collections; Board Member Burke moved to 205
approve. Board Member Watson seconded. Request approved 3-0. 206
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Resolution BPW 02-03-22-28; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts 208
Grant; ($1,500.00); Youth Inspirations Theatre; Board Member Burke moved to approve. Board Member 209
Watson seconded. Request approved 3-0. 210
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Request for Waiver of BPW Resolution 04-28-17-01 / Lane Restrictions; 21 North Rangeline; Telecom 212
Placement Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 213
3-0. 214
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Request for Storm Water Technical Standards Waiver; 4810 Northwestern Drive; Greg Ilko, Crossroad 216
Engineers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 217
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Request for Waiver of BPW Resolution 04-28-17-01 / Lane Restrictions; 12190 River Road; Duke Energy; 219
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 220
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ADJOURNMENT 222
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Mayor Brainard adjourned the meeting at 10:13 a.m. 224
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APPROVED: ____________________________________ 227
Sue Wolfgang – City Clerk 228
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_____________________________________ 230
Mayor James Brainard 231
ATTEST: 232
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__________________________________ 234
Sue Wolfgang – City Clerk 235
DocuSign Envelope ID: AC19022C-A771-43C1-A176-659B1BBA1584