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Home My WebLink AboutBPW-04-01-98 City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 1, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. March 18, 1998, executive session b. March 18, 1998, regular meeting Bid Opening a. 1998 Five Passenger Van; John Duffy, Utilities Bid Award a. North Raw Water Supply Project, Contract 18; John Duffy, Utilities Bond Releases a. Resolution BPW-04-01-98-01; Carmel Station, Section 3; Asphalt Surface, Monuments and Markers, Perimeter Sidewalks b. Resolution BPW-04-01-98-02; Worthington Estates, Section 4; Street Signs Contracts a. Letter of Engagement; Debra M. Grisham; Plan Commission and Board of Zoning Appeals (tabled from March 18, 1998, meeting) b. Reimbursement Agreement; City of Carmel and Hunters Glen Condominium Association c. Agreement for Purchase of Goods and Services; GTE; Chief Michael Fogarty, Police Department Request to Use City Property/Close Street a. Gazebo for Wedding; Ryan McGee and Sherlana Leiba; June 12, 1999, noon to 3 p.m. Other a. Request for Approval of Promotion of Firefighter; Chief Douglas Callahan, Fire Department Commercial Curb Cut; Carpenter Realtor's, 122nd Street; Cannel Science and Technology Park; Gary Murray, Paul I. Cripe Secondary Plat Approval; Carpenter Realtor's, Block 9; Carmel Science and Technology Park; Gary Murray, Paul I. Cripe 8. Adjournment ONE CIVIC SQUARE CARMEL, INDIANA 4603Z 317/571-2400 CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, APRIL 1, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Mary Ann Burke and Billy Walker. Deputy Clerk Rebecca Wolf also attended. Board Member Walker called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes as listed on the agenda. Board Member Burke seconded. The minutes were approved 2-0. BID OPENINGS: 1998 Five Passenger Van: Board Member Walker opened and read the only bid received for the van: Tipton Ford Lincoln-Mercury, Inc. for $17,544.30. Board Member Walker gave the bids to Utilities Manager John Dully for review and told him he could make a recommendation at the next meeting or later at this meeting. BID AWARDS: North Raw Water Supply Project. Contract 18: Mr. Duffy recommended the board award the bid to Titan Contracting, Inc. for $733,172. He stated Titan submitted the lowest bid. Board Member Walker moved to approve the award. Board Member Burke seconded. The bid was awarded as recommended 2-0. BOND RELEASES: Resolution BPW-04-01-98-01 and -02: Board Member Walker moved to approve the bond releases. Board Member Burke seconded. The bond releases were approved 2-0. CONTRACTS: Letter of Engagement with Debra M. Grisham: Board Member Walker moved to approve the agreement. Board Member Burke seconded. The contract was approved 2-0. Reimbursement Agreement with Hunters Glen Condominium: Board Member Walker moved to approve the agreement. Board Member Burke seconded. The agreement was approved 2-0. A_m'eement for Purchase of Goods and Services with GTE: Board Member Walker moved to table the contract. Board Mmuber Burke seconded. The contract was tabled 2-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Gazebo for a Wedding; Ryan McGee and Sherlana Leiba: June 12. 1999. noon to 3 p.m.: Board Member Walker moved to approve the requests. Board Member Burke seconded. Both requests were approved 2-0. OTHER: Request for Approval of Promotion of Firefighter: Fire Chief Douglas Callahan explained the request was to promote Firefighter Renee Butz to 2nd Class Firefighter. Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Commercial Curb Cut for Carp_enter Realtor's. 122nd Street in the Carmel Science and ~: City Engineer Kate Boyle stated she had asked the petitioner to relocate the curb cut so it would be lined up with Congressional Boulevard. Board Member Walker moved to approve the request as recommended by the city engineer. Board Member Burke seconded. The request was approved as recommended 2-0. Chief Callahan returned to the meeting to introduce Firefighter Renee Butz to the board. Secondary_ Plat Approval for Carpenter Realtor's. Block 9 in the Carmel Science and Technology Park: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 2-0. OTHER ITEMS NOT ON THE AGENDA: Address to Board by City Attorney: Board City Attorney Douglas Haney addressed the board regarding pedestrian road races within the City of Carmel. Mr. Haney explained the board approved several races at a previous meeting contingent on the city attorney's approval of these races. Mr. Haney explained he approved a race held this past weekend contingent on the sponsor requiring all participants to sign one of the city's liability forms. Mr. Haney stated he also had informed the police department to make known to anyone wishing to sponsor a race in Carmel that all participants would have to sign one of the city's "long form" liability forms. Mr. Haney suggested the board make all future approvals of races conditioned on this requirement. Board Member Walker asked to have a copy of the liability form to review. ~: Mr. Duffy recommended the board award the bid for the 1998 Five Passenger Van to Tipton Ford Lincoln-Mercury, Inc. for $17,544.30. This was the only bid received. Board Member Walker moved to approve the award. Board Member Burke seconded. The bid was awarded as recommended 2-0. The meeting was adjourned at 10:17 a.m. Attest: