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Home My WebLink AboutBPW-04-15-98 L B GENDA WEDNESDAY, APRIL 15, 1998 -40 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. March 25, 1998, special meeting b. April 1, 1998, regular meeting Bond Releases a. Resolution BPW-04~lS-98-01; Spring Creek, Section 4; Curbs, Water, Sanitary Sewer b. Resolution BPW-04-15-98-02; Woodfield, Section 6; Interior Sidewalks Contracts a. Agreement for Professional Services; Oliver Jones; Chief Douglas Callahan, Fire Department b. Agreement for Purchase of Goods and Services; Allen at Your Service, Inc.; Joe Staehler, Department of Administration c. Letter of Engagement; David J. Barker, Church Church Hittle & Antrim; Department of Law d. Application for Commercial Crime Policy; City of Carmel and The Ohio Casualty Group e. Agreement for Professional Services; Paul I. Cripe, Inc.; Kate Boyle, Engineering f. Agreement for Purchase of Goods and Services; GTE; Chief Michael Fogarty, Police Department g. License Agreement with American Aggregates Regarding Hazel Dell Parkway; Douglas Haney, Department of Law Claims a. $30,021.24 3/20/98 b. $36,222.77 3/27/98 Request to Use City Property/Close Street a. Fountain Square Area for Houndstock II Concerts and Festivities; Carmel High School Senate; May 30, 1998, 4:30 to 9 p.m. b. Request to Close Griffin Shaw Run for Home Show; Prairie View Subdivision; Kenneth Alexander, Brenwick Development Co.; April 23 to May 10, 1998 Other a. b. Request to Hire Patrol Officers; Chief Michael Fogarty, Police Department Curb Cut; The Precedent, 96th Street at Lakeshore Drive; Greg Rominger, United Consulting Engineers Curb Cn~, r~Iffis~~, Ha~('h~Ct?~L'~el S3~6fi7d~z~d Technology Park; f. g. h. i. j. J. Thomas Ryan, The Ryan Company Curb Cut; Additional Driveway Entry, Plum Creek Village, Lot 82; Marco Point and Medalist Parkway; David P. Thompson, K.E. Thompson Company Secondary Plat Approval; World Gym, Lot 1, Block 5; Carmel Science and Technology Park; J. Thomas Ryan, The Ryan Company Replat; Lot #4, Lake Forest, Section 1; Richard Henderson, The Schneider Company Water and Sewer Availability; Lee Supply, 415 W. Carmel Drive; Larry D. Cunningham, M.L. Curmingham, Inc. Water and Sewer Availability; Timber Crest Bend, Section 2; Laurel Woodard, Woodard Homes, Inc. Change Order #1; First Avenue NE/SE, First Street NE/NW; Kate Boyle, Engineering Hazel Dell Closings; Joe Staehler, Department of Administration 7. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, APRIL 15, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann Burke. Deputy Clerk Rebecca Wolf also attended. Clerk-Treasurer Diana Cordray was absent. Mayor Brainard called the meeting to order at 10 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the minutes as listed on the agenda. Board Member Walker seconded. The minutes were approved 3-0. ADD-ON ITEM--REOUEST TO RETURN TO DUTY BY JAMES FOSTER: Mayor Brainard explained that several weeks ago a Madison County jury found Mr. Foster not guilty of arson. He explained that the board had not yet reinstated Mr. Foster because a jury verdict of not guilty was not a jury verdict of innocence, and that the City had to conduct its own investigation of the situation for liability and insurance purposes. The mayor explained the difference between a decision of not guilty and a declaration of innocence. He stated the City had concluded its investigation of the situation. Mayor Brainard moved to reinstate Mr. Foster and to continue the decision of how to pay Mr. Foster for the year and a half he was suspended until the next meeting. Board Member Walker seconded. At the request of Board Member Walker, Mr. Foster stated he was suspended from the Carmel Fire Department on August 26, 1996. Board Member Walker asked what the fire chief's recommendation was. Mayor Brainard stated Fire Chief Douglas Callahan recommended that Mr. Foster be reinstated. Mr. Foster stated that he was fine with the board's decision, and that he hoped the pay issue would be resolved in a timely manner. The motion to reinstate Mr. Foster and to table the decision of how to pay him for the time missed during his suspension was approved 3-0. BOND RELEASES.: Resolution BPW-04-15~98-01: Mayor Brainard moved to approve the bond release. Board Member Burke seconded. The bond release was approved 3-0. Resolution BPW-04-15-98-02: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The bond release was approved 3-0. CONTRACTS: Agreement for Professional Services with Oliver Jones: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Purchase of Goods and Services with Allen at Your Service. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Letter of Engagement with David J. Barker of Church. Church. Hittle & Antrim: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Application for Commercial Crime Polic_v (The Ohio Casualty Group): Mayor Brainard moved to approve the application. Board Member Burke seconded. The application was approved 3-0. A_m'eement for Professional Services with Paul I. Cripe. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. License A_m'eement with American Ag_m'egates Regarding Hazel Dell Parkway: City Engineer Kate Boyle stated she believed the city attorney wanted this item withdrawn from the agenda. The board agreed not to introduce the item for consideration. Agreement for Purchase of Goods and Services with GTE: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Fountain Square Area for Houndstock II Concerts and Festivities: Carmel High School Senate; May 30. 1998.4:30 to 9 p.m.: Mayor Bra'mard stated he was pleased the students asked to use the area until 9 p.m. instead of 11 p.m. as requested last year. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Close Griffin Shaw Run in Prairie View Subdivision for Home Show: Kenneth Alexander. Brenwick Development: April 23 to May 10. 1998: Mayor Brainard moved to approve the request subject to the conditions expressed in the city engineer's letter of April 9, 1998. Board Member Burke seconded. The request was approved 3-0. OTHER: Request to Hire Patrol Officers: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Curb Cut for the Precedent. 96th Street at Lakeshore Drive: Mayor Brainard moved to approve the request subject to the conditions stated in the city engineer's letter about the curb cut. Board Member Burke seconded. The request was approved 3-0. Curb Cut for World Gym. Hancock Street in the Cannel Science and Technology Park: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Curb Cut for an Additional Driveway Entry_ in Plum Creek Village. Lot 82. Marco Point and Medalist Parkway: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Seconda~_ Plat for World G_vm. Lot 1. Block 5 in the Carmel Science and Technology Park: Ms. Boyle stated the owners had placed the notary line incorrectly on the plat. She requested the board approve the plat, contingent on the owners signing the plat properly. Mayor Brainard moved to approve the request as recommended. Board Member Walker seconded. The request was approved 3-0. Replat for Lot #4 of Lake Forest. Section 1: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Water and Sewer Availability for Lee Supply. 415 West Carmel Drive: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Water and Sewer Availability for Timber Crest Bend. Section 2: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Change Order #1 for First Avenue NE/SE and First Street NE/NW: Mayor Brainard moved to approve the change order and to give the city engineer permission to approve change orders on the project up to 5 percent, not to exceed $5,000 of bid cost. Board Member Burke seconded. Board Member Walker verified that this change order increased the project cost by about $90,000. Ms. Boyle stated the Utility Department was paying for this change order. Mayor Brainard and Board Member Walker discussed improved materials for repairing street cuts. The change order was approved 3-0. Hazel Dell Closings (Steckley Properties): Joe Staehler, the director of the Department of Administration, stated the board needed to accept these closings. Mayor Brainard moved to accept the closings. Board Member Walker seconded. The closings were approved 3-0. City Attorney Douglas Haney stated four more properties remained to be closed for the Hazel Dell Parkway Project. ADD-ON ITEMS: Request to Use Gazebo for Kids Koncerts: Carmel Clay Parks and Recreation: Various in Dates in June and July. 1998: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Agreement for Professional Services with Curtis L. Coourod. CPA. P.C.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Mr. Haney stated he had prepared a memo for the board regarding the James Foster reinstatement. Mayor Brainard stated that the matter already had been discussed and that Mr. Haney could give it to board members after the meeting. The meeting was adjourned at 10:25 a.m. Attest: RespecJd~ully submitted,